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The guidance explains when not to file W-3 alone, that photocopies are not acceptable, and that filings must meet IRS machine-readable standards. It includes instructions on mailing deadlines, required alignment of tax year and employer EIN across W-3 and W-2, retention of copies, and addresses and e-filing options with SSA Business Services Online.",{"@graph":63,"@context":118},[64,80,101],{"@type":65,"itemListElement":66},"BreadcrumbList",[67,71,74,77],{"item":68,"name":69,"@type":70,"position":9},"https://docshare.wps.com","Home","ListItem",{"item":72,"name":10,"@type":70,"position":73},"https://docshare.wps.com/template/",2,{"item":75,"name":36,"@type":70,"position":76},"https://docshare.wps.com/template/forms/",3,{"item":78,"name":59,"@type":70,"position":79},"https://docshare.wps.com/template/form-w-3-transmittal-of-wage-and-tax-statements/301807/",4,{"url":78,"name":59,"@type":81,"image":82,"author":87,"headline":59,"publisher":90,"fileFormat":93,"inLanguage":57,"description":61,"dateModified":94,"datePublished":95,"encodingFormat":93,"isAccessibleForFree":96,"interactionStatistic":97},"DigitalDocument",{"url":83,"@type":84,"width":85,"height":86},"https://docshare.wps.com/thumbnails/form-w-3-transmittal-of-wage-and-tax-statements/301807.png","ImageObject",442,249,{"name":88,"@type":89},"Margaret","Person",{"url":68,"name":91,"@type":92},"DocShare","Organization","application/pdf","2026-09-25","2026-09-19",true,{"@type":98,"interactionType":99,"userInteractionCount":76},"InteractionCounter",{"@type":100},"ViewAction",{"@type":102,"mainEntity":103},"FAQPage",[104,110,114],{"name":105,"@type":106,"acceptedAnswer":107},"When is Form W-3 required?","Question",{"text":108,"@type":109},"Form W-3 is completed only when paper Copy A of Form(s) W-2 is being filed. It should not be filed alone.","Answer",{"name":111,"@type":106,"acceptedAnswer":112},"What filing rules apply to paper copies?",{"text":113,"@type":109},"Photocopies are not acceptable, and all paper forms must comply with IRS standards and be machine readable. Forms W-3 and W-2 must show the correct tax year and Employer Identification Number (EIN).",{"name":115,"@type":106,"acceptedAnswer":116},"What is the filing deadline and mailing instruction?",{"text":117,"@type":109},"Mail Form W-3 with Copy A of Form(s) W-2 by January 31, 2017. The SSA provides addresses and e-filing options for paper and electronic submissions.","https://schema.org",{"og:url":78,"og:type":120,"og:title":59,"og:site_name":91,"og:description":61},"article",{"robots":122,"canonical":78},"index,follow",{"doc_id":124,"site_id":56},301807,1790175009,{"code":4,"msg":5,"data":127},{"doc_id":124,"user_id":128,"nickname":88,"user_avatar":129,"doc_module":9,"category_id":35,"category_name":36,"doc_title":59,"doc_description":61,"doc_content":130,"file_id":131,"file_url":132,"file_type":133,"file_size":134,"view_count":76,"is_deleted":4,"is_public":9,"is_downloadable":9,"audit_status":9,"page_count":9,"language":135,"language_code":57,"site_id":56,"html_lang":57,"table_of_contents":136,"faqs":137,"seo_title":138,"seo_description":61,"update_tm":139,"read_time":4},137451207643,"https://ap-avatar.wpscdn.com/davatar_3d24733baf745e90a7e4bdd5f77d97b2","DO NOT STAPLE  \n\n| 33333   | a Control number   |  | For Official Use Only▶  \u003Cbr>OMB No.1545-0008   |  |  |  |\n| --- | --- | --- | --- | --- | --- | --- |\n| 944  \u003Cbr>943  \u003Cbr>Military  \u003Cbr>b  \u003Cbr>941  \u003Cbr>Kind  \u003Cbr>of  \u003Cbr>Hshld.  \u003Cbr>Medicare  \u003Cbr>Payer  \u003Cbr>CT-1  \u003Cbr>govt.emp.  \u003Cbr>emp.  \u003Cbr>(Check one)   |  |  |  | None apply 501c non-govt.  \u003Cbr>Kind  \u003Cbr>off  \u003Cbr>State/local  \u003Cbr>Employer  \u003Cbr>non-501c  \u003Cbr>State/local 501c Federal govt.  \u003Cbr>(Check one)   |  | Third-party  \u003Cbr>sick pay  \u003Cbr>(Check if  \u003Cbr>applicable)   |\n| c Total number of Forms W-2   |  | d Establishmen number   |  | 1 Wages,tips,other compensation   | 2 Federal income tax withheld   |  |\n| e Employer identification number (EIN)   |  |  |  | 3 Social security wages   | 4 Social security tax withheld   |  |\n| f Employer's name   |  |  |  | 5 Medicare wages and tips   | 6 Medicare tax withheld   |  |\n| g Employer's address and ZIP code   |  |  |  | 7 Social security tips   | 8 Allocated tips   |  |\n|  |  |  |  | 9   | 10 Dependent care benefits   |  |\n|  |  |  |  | 11 Nonqualified plans   | 12a Deferred compensation   |  |\n| h Other EIN used this year   |  |  |  | 13 Fo third-party sick pay use only   | 12b   |  |\n| 15 State Employer's state ID number   |  |  |  | 14 Income tax withheld by payer of third-party sick pay   |  |  |\n| 16 State wages,tips,etc.   |  | 17 State income tax   |  | 18 Local wages,tips,etc.   | 19 Local income tax   |  |\n| Employer's contact person   |  |  |  | Employer's telephone number   | For Official Use Only   |  |\n| Employer's fax number   |  |  |  | Employer's email address   |  |  |\n\nUnder penalties of perjury,I declare that I have examined this return and accompanying documents and,to the best of my knowledge and belief,they are true,correct,andcomplete.  \n                            Date▶                \nSignature▶  \n                     Title▶  \n201b  \nFormW-3Transmittal of Wage and Tax Statements  \nDepartment of the Treasury  \nInternal Revenue Service  \nSend this entire page with the entire Copy A page of Form(s)W-2 to the Social Security Administration (SSA).  \nPhotocopies are not acceptable.Do not send Form W-3 if you filed electronically with the SSA.  \nDo not send any payment(cash,checks,money orders,etc.)with Forms W-2 and W-3.  \n# Reminder\n\nSeparate instructions.See the 2016General Instructions for FormsW-2 and W-3 for information on completing this form.Do not file FormW-3 for Form(s)W-2 that were submitted electronically to the SSA.  \n# Purpose of Form\n\nA Form W-3 Transmittal is completed only when paper Copy A ofForm(s)W-2,Wage and Tax Statement,is being filed.Do not file FormW-3 alone.All paper forms must comply with IRS standards and bemachine readable.Photocopies are not acceptable.Use a Form W-3even if only one paper Form W-2 is being filed.Make sure both the FormW-3 and Form(s)W-2 show the correct tax year and EmployerIdentification Number(EIN).Make a copy of this form and keep it withCopy D(For Employer)of Form(s)W-2 for your records.The IRSrecommends retaining copies of these forms for four years.  \n# When To File\n\nE-Filing  \nMail Form W-3 with Copy A of Form(s)W-2 by January 31,2017.  \n# Where To File Paper Forms\n\nThe SSA strongly suggests employers report Form W-3 and Forms W-2Copy A electronically instead of on paper.The SSA provides two freee-filing options on its Business Services Online (BSO)website:  \nSend this entire page with the entire Copy A page of Form(s)W-2 to:  \nSocial Security AdministrationData Operations CenterWilkes-Barre,PA 18769-0001  \n·W-2 Online.Usefil-in forms to create,save,print,and submit up to  \n50 Forms W-2 at a time to the SSA.  \n·File Upload.Upload wage files to the SSA you have created usingpayroll or tax software that formats the files according to the SSA'sSpecifications for Filing Forms W-2 Electronically (EFW2).  \nNote:If you use“Certified Mail”to file,change the ZIP code to\"18769-0002.\"If you use an IRS-approved private delivery service,add\"ATTN:W-2 Process,1150E.Moun","cbCaidCe7KSxFnGm","https://ap.wps.com/l/cbCaidCe7KSxFnGm","pdf",62542,"English","# Purpose of Form\n## When To File\n## Where To File Paper Forms\n## E-Filing and SSA Business Services Online","[{\"question\":\"When is Form W-3 required?\",\"answer\":\"Form W-3 is completed only when paper Copy A of Form(s) W-2 is being filed. It should not be filed alone.\"},{\"question\":\"What filing rules apply to paper copies?\",\"answer\":\"Photocopies are not acceptable, and all paper forms must comply with IRS standards and be machine readable. Forms W-3 and W-2 must show the correct tax year and Employer Identification Number (EIN).\"},{\"question\":\"What is the filing deadline and mailing instruction?\",\"answer\":\"Mail Form W-3 with Copy A of Form(s) W-2 by January 31, 2017. The SSA provides addresses and e-filing options for paper and electronic submissions.\"}]","Form W-3 - Transmittal of Wage and Tax Statements | PDF",1789785597]