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The instructions specify when a W-3 must be completed (do not file it alone), emphasize that photocopies are not acceptable, and warn against sending payments with W-2/W-3. Guidance covers e-filing versus paper filing, mailing deadlines, required alignment of tax year and EIN, retention of copies, and where to send the full page with the W-2 Copy A page.",{"@graph":63,"@context":119},[64,80,102],{"@type":65,"itemListElement":66},"BreadcrumbList",[67,71,74,77],{"item":68,"name":69,"@type":70,"position":9},"https://docshare.wps.com","Home","ListItem",{"item":72,"name":10,"@type":70,"position":73},"https://docshare.wps.com/template/",2,{"item":75,"name":36,"@type":70,"position":76},"https://docshare.wps.com/template/forms/",3,{"item":78,"name":59,"@type":70,"position":79},"https://docshare.wps.com/template/form-w-3-2026-wage-and-tax-statements-transmittal-instructions-and-filing-requirements/195316/",4,{"url":78,"name":59,"@type":81,"image":82,"author":87,"headline":59,"publisher":90,"fileFormat":93,"inLanguage":57,"description":61,"dateModified":94,"datePublished":95,"encodingFormat":93,"isAccessibleForFree":96,"interactionStatistic":97},"DigitalDocument",{"url":83,"@type":84,"width":85,"height":86},"https://docshare.wps.com/thumbnails/form-w-3-2026-wage-and-tax-statements-transmittal-instructions-and-filing-requirements/195316.png","ImageObject",442,249,{"name":88,"@type":89},"Arica Lee","Person",{"url":68,"name":91,"@type":92},"DocShare","Organization","application/pdf","2026-10-07","2026-09-03",true,{"@type":98,"interactionType":99,"userInteractionCount":101},"InteractionCounter",{"@type":100},"ViewAction",7,{"@type":103,"mainEntity":104},"FAQPage",[105,111,115],{"name":106,"@type":107,"acceptedAnswer":108},"When should Form W-3 (2026) be filed?","Question",{"text":109,"@type":110},"Complete Form W-3 only when filing paper Copy A of Form(s) W-2. Do not file Form W-3 alone.","Answer",{"name":112,"@type":107,"acceptedAnswer":113},"What is required for W-3 and W-2 to be acceptable?",{"text":114,"@type":110},"Ensure both the Form W-3 and the related Form(s) W-2 show the correct tax year and employer identification number (EIN). All paper forms must be machine readable and follow IRS standards; photocopies are not acceptable.",{"name":116,"@type":107,"acceptedAnswer":117},"What is the deadline and filing method for paper submissions?",{"text":118,"@type":110},"Mail Form W-3 with Copy A of Form(s) W-2 by February 01, 2027. The SSA strongly suggests using electronic filing options on its Business Services Online (BSO) website instead of paper.","https://schema.org",{"og:url":78,"og:type":121,"og:title":59,"og:site_name":91,"og:description":61},"article",{"robots":123,"canonical":78},"index,follow",{"doc_id":125,"site_id":56},195316,1788447346,{"code":4,"msg":5,"data":128},{"doc_id":125,"user_id":129,"nickname":88,"user_avatar":130,"doc_module":9,"category_id":35,"category_name":36,"doc_title":59,"doc_description":61,"doc_content":131,"file_id":132,"file_url":133,"file_type":134,"file_size":135,"view_count":101,"is_deleted":4,"is_public":9,"is_downloadable":9,"audit_status":9,"page_count":73,"language":136,"language_code":57,"site_id":56,"html_lang":57,"table_of_contents":137,"faqs":138,"seo_title":139,"seo_description":61,"update_tm":126,"read_time":9},8796096645457,"https://ap-avatar.wpscdn.com/avatar/800003749518d68ffe3?x-image-process=image/resize,m_fixed,w_180,h_180&k=1779345340919836971","Attention:  \nYou may file Forms W-2 and W-3 electronically on the SSA's EmploverW-2 Filing Instructions and Information web page,which is also accessibleat wMw socialsecuiritv aovlemnlover You can create fill-in versions ofForms W-2 and W-3 for filing with SSA.You may also print out copies forfiling with state or local governments,distribution to your employees,andfor your records.  \nNote:Copy A of this form is provided for informational purposes only.Copy A appears inred,similar to the official IRS form.The official printed version of this IRS form is scannable,but the online version of it,printed from this website,is not.Do not print and file Copy Adownloaded from this website with the SSA;a penalty may be imposed for filing forms thatcan't be scanned.See the penalties section in the current General Instructions for FormsW-2 and W-3 available at www irs aov/w2 for more information  \nPlease note that Copy B and other copies of this form,which appear in black,may bedownloaded,filled in,and printed and used to satisfy the requirement to provide theinformation to the recipient.  \nTo order official IRS information returns such as Forms W-2 and W-3,which include ascannable Copv A for filing,go to IRS'Online Ordering for Information Returns andEmplover Returns page,or visit www.irs.govlorderforms and click on Employer andInformation returns.We'llmail you the scannable forms and any other products you order.  \nSee IRS Publications 1141,1167,and 1179 for more information about printing these taxforms.  \nDO NOT STAPLE  \n\n| 33333   | a Control number   |  | For Official Use Only:  \u003Cbr>OMB No.1545-0029   |  |  |  |\n| --- | --- | --- | --- | --- | --- | --- |\n| b  \u003Cbr>944  \u003Cbr>943  \u003Cbr>Military  \u003Cbr>941  \u003Cbr>□  \u003Cbr>Kind of Payer  \u003Cbr>Hshld.!  \u003Cbr>Medicare  \u003Cbr>(Check one)  \u003Cbr>CT-1  \u003Cbr>govt.emp.  \u003Cbr>emp.   |  |  |  | None apply 501c non-govt.  \u003Cbr>Kind of Employer  \u003Cbr>State/local  \u003Cbr>(Check one)  \u003Cbr>non-501c  \u003Cbr>State/local 501c Federal govt.   |  | Third-party  \u003Cbr>sick pay  \u003Cbr>(Check if  \u003Cbr>applicable)   |\n| c Total number of Forms W-2   |  | d Establishmen number   |  | 1 Wages,tips,other compensation   | 2 Federal income tax withheld   |  |\n| e Employer identification number (EIN)   |  |  |  | 3 Social security wages   | 4 Social security tax withheld   |  |\n| f Employer's name   |  |  |  | 5 Medicare wages and tips   | 6 Medicare tax withheld   |  |\n| g Employer's address and ZIP code   |  |  |  | 7 Social security tips   | 8 Allocated tips   |  |\n|  |  |  |  | 9   | 10 Dependent care benefits   |  |\n|  |  |  |  | 11 Nonqualified plans   | 12a Deferred compensation   |  |\n| h Other EIN used this year   |  |  |  | 13 Fo third-party sick pay use only   | 12b   |  |\n| 15 State Employer's state ID number   |  |  |  | 14 Income tax withheld by payer of third-party sick pay   |  |  |\n| 16 State wages,tips,etc.   |  | 17 State income tax   |  | 18 Local wages,tips,etc.   | 19 Local income tax   |  |\n| Employer's contact person   |  |  |  | Employer's telephone number   | For Official Use Only   |  |\n| Employer's fax number   |  |  |  | Employer's email address   |  |  |\n\nUnder penalties of perjury,I declare that I have examined this return and accompanying documents,and,to the best of my knowledge and belief,tthey are true,correct,andcomplete.  \n                             Date:                 \nSignature:                    Title:  \n2026  \nFormW-3 Transmittal of Wage and Tax Statements  \nDepartment of the Treasury  \nInternal Revenue Service  \nSend this entire page with the entire Copy A page of Form(s)W-2 to the Social Security Administration (SSA).  \nPhotocopies are not acceptable.Do not send Form W-3 if you filed electronically with the SSA.  \nDo not send any payment (cash,checks,money orders,etc.)with Forms W-2 and W-3.  \n# Reminder\n\nSeparate instructions.See the 2026 General Instructions for FormsW-2 and W-3 for information on completing this form.Do not file FormW-3 for Form(s)W-2 that were submitted electronically to the SS","cbCairCXAawK2pkE","https://ap.wps.com/l/cbCairCXAawK2pkE","pdf",491312,"English","# Reminder\n## Separate instructions and filing restrictions\n# Purpose of Form\n## When to complete Form W-3\n# When To File Paper Forms\n## E-filing guidance and deadline\n# Where To File Paper Forms\n## Mailing addresses and submission options","[{\"question\":\"When should Form W-3 (2026) be filed?\",\"answer\":\"Complete Form W-3 only when filing paper Copy A of Form(s) W-2. Do not file Form W-3 alone.\"},{\"question\":\"What is required for W-3 and W-2 to be acceptable?\",\"answer\":\"Ensure both the Form W-3 and the related Form(s) W-2 show the correct tax year and employer identification number (EIN). All paper forms must be machine readable and follow IRS standards; photocopies are not acceptable.\"},{\"question\":\"What is the deadline and filing method for paper submissions?\",\"answer\":\"Mail Form W-3 with Copy A of Form(s) W-2 by February 01, 2027. The SSA strongly suggests using electronic filing options on its Business Services Online (BSO) website instead of paper.\"}]","Form W-3 2026 - Wage and Tax Statements Transmittal - Instructions and Filing Requirements | PDF"]