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It explains when and how to complete Section 1 (employee), Section 2 (employer), and Section 3 (updating and reverification), including timing requirements and employer responsibilities. The guidance covers acceptable evidence, reverification triggers based on expiration dates, anti-discrimination rules, and limits on specifying which documents employees present, with retention and photocopying rules.",{"@graph":63,"@context":118},[64,80,101],{"@type":65,"itemListElement":66},"BreadcrumbList",[67,71,74,77],{"item":68,"name":69,"@type":70,"position":9},"https://docshare.wps.com","Home","ListItem",{"item":72,"name":10,"@type":70,"position":73},"https://docshare.wps.com/template/",2,{"item":75,"name":36,"@type":70,"position":76},"https://docshare.wps.com/template/forms/",3,{"item":78,"name":59,"@type":70,"position":79},"https://docshare.wps.com/template/form-i-9-preparertranslator-certification/301469/",4,{"url":78,"name":59,"@type":81,"image":82,"author":87,"headline":59,"publisher":90,"fileFormat":93,"inLanguage":57,"description":61,"dateModified":94,"datePublished":95,"encodingFormat":93,"isAccessibleForFree":96,"interactionStatistic":97},"DigitalDocument",{"url":83,"@type":84,"width":85,"height":86},"https://docshare.wps.com/thumbnails/form-i-9-preparertranslator-certification/301469.png","ImageObject",442,249,{"name":88,"@type":89},"Mack Lee","Person",{"url":68,"name":91,"@type":92},"DocShare","Organization","application/pdf","2026-09-24","2026-09-19",true,{"@type":98,"interactionType":99,"userInteractionCount":73},"InteractionCounter",{"@type":100},"ViewAction",{"@type":102,"mainEntity":103},"FAQPage",[104,110,114],{"name":105,"@type":106,"acceptedAnswer":107},"What is the purpose of the Form I-9 Preparer/Translator Certification?","Question",{"text":108,"@type":109},"It documents that each new employee hired after November 6, 1986, is authorized to work in the United States.","Answer",{"name":111,"@type":106,"acceptedAnswer":112},"When must an employee complete Form I-9?",{"text":113,"@type":109},"Section 1 must be completed no later than the time of hire, meaning the actual beginning of employment.",{"name":115,"@type":106,"acceptedAnswer":116},"What are the employer timeline requirements for completing Section 2?",{"text":117,"@type":109},"Employers must complete Section 2 by examining evidence within three business days of when employment begins; if the job is less than three business days, Section 2 is completed at the start of employment.","https://schema.org",{"og:url":78,"og:type":120,"og:title":59,"og:site_name":91,"og:description":61},"article",{"robots":122,"canonical":78},"index,follow",{"doc_id":124,"site_id":56},301469,1790236530,{"code":4,"msg":5,"data":127},{"doc_id":124,"user_id":128,"nickname":88,"user_avatar":129,"doc_module":9,"category_id":35,"category_name":36,"doc_title":59,"doc_description":61,"doc_content":130,"file_id":131,"file_url":132,"file_type":133,"file_size":134,"view_count":79,"is_deleted":4,"is_public":9,"is_downloadable":9,"audit_status":9,"page_count":47,"language":135,"language_code":57,"site_id":56,"html_lang":57,"table_of_contents":136,"faqs":137,"seo_title":138,"seo_description":61,"update_tm":139,"read_time":73},1236954509970,"https://us-avatar.wpscdn.com/davatar_6f874abed73319feea01a86fa6f0fab8","InstructionsRead all instructions carefully before completing this form.  \nin Section 2 evidence ofemployment authorization thatcontains an expiration date (e.g.,Employment AuthorizationDocument (Form I-766)).  \nAnti-Discrimination Notice.It is illegal to discriminate againstany individual(other thanan alien not authorized to work in theUnited States)in hiring,discharging,or recruiting or referring for afee because of that individual's national origin or citizenship status.It is illegal to discriminate against work-authorized individualsEmployers CANNOT specify which document(s)they willacceptfrom an employee.The refusal to hire an individual because thedocuments presented have a future expiration date may alsoconstitute illegal discrimination.For more information,calltheOffice of Special Counsel for Immigration Related UnfairEmployment Practices at 1-800-255-8155.  \n# Preparer/Translator Certification\n\nWhat Is the Purpose of This Form?  \nThe purpose of this form is to document that each newemployee (both citizen and noncitizen)hired after November  \n6,1986,is authorized to work in the United States.  \n# When Should Form I-9 Be Used?\n\nAll employees(citizens and noncitizens)hired after November  \n6,1986,and working in the United States must completeForm I-9.  \n# Filling Out Form I-9\n\n## Section 1,Employee\n\nThis part of the form must be completed no later than the timeof hire,which is the actual beginning ofemployment.Providing the Social Security Number is voluntary,except foremployees hired by employers participating in the USCISElectronic Employment Eligibility Verification Program (E-Verify).The employer is responsible for ensuring thatSection 1 is timely and properly completed.  \nNoncitizen nationals of the United States are persons born inAmerican Samoa,certain former citizens of the former TrustTerritory of the Pacific Islands,and certain children ofnoncitizen nationals born abroad.  \nEmployers should note the work authorization expirationdate(ifany)shown in Section 1.For employees who indicatean employment authorization expiration date in Section 1,employers are required to reverify employment authorizationfor employment on or before the date shown.Note that someemployees may leave the expiration date blank if they arealiens whose work authorization does not expire (e.g.,asylees,refugees,certain citizens of the Federated States of Micronesiaor the Republic of the Marshall Islands).For such employees,reverification does not apply unless they choose to present  \nThe Preparer/Translator Certification must be completed ifSection 1 is prepared by a person other than the employee.Apreparer/translator may be used only when the employee isunable to complete Section 1 on his or her own.However,theemployee must still sign Section 1 personally  \n## Section 2,Employer\n\nFor the purpose of completing this form,the term \"employer\"means all employers including those recruiters and referrersfor a fee who are agricultural associations,agriculturalemployers,or farm labor contractors.Employers mustcomplete Section 2 by examining evidence of identity andemployment authorization within three business days of thedate employment begins.However,if an employer hires anindividual for less than three business days,Section 2 must becompleted at the time employment begins.Employers cannotspecify which document(s)listed on the last page of Form I-9employees present to establish identity and employmentauthorization.Employees may present any List A documentOR a combination ofa ListB and a List C document.  \nIf an employee is unable to present a required document (ordocuments),the employee must present an acceptable receiptin lieu ofa document listed on the last page of this form.Receipts showing that a person has applied for an initial grantof employment authorization,or for renewal ofemploymentauthorization,are not acceptable.Employees must presentreceipts within three business days of the date employmentbegins and must present valid replacement docume","cbCaikMIrJ5IDXaQ","https://ap.wps.com/l/cbCaikMIrJ5IDXaQ","pdf",426130,"English","# Preparer/Translator Certification\n# What Is the Purpose of This Form?\n# When Should Form I-9 Be Used?\n# Filling Out Form I-9\n## Section 1, Employee\n## Section 2, Employer\n## Section 3, Updating and Reverification\n# Photocopying and Retaining Form I-9","[{\"question\":\"What is the purpose of the Form I-9 Preparer/Translator Certification?\",\"answer\":\"It documents that each new employee hired after November 6, 1986, is authorized to work in the United States.\"},{\"question\":\"When must an employee complete Form I-9?\",\"answer\":\"Section 1 must be completed no later than the time of hire, meaning the actual beginning of employment.\"},{\"question\":\"What are the employer timeline requirements for completing Section 2?\",\"answer\":\"Employers must complete Section 2 by examining evidence within three business days of when employment begins; if the job is less than three business days, Section 2 is completed at the start of employment.\"}]","Form I-9 Preparer/Translator Certification | PDF",1789782722]