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The audit assesses controls over asset acquisition and disposal, inventory receipt, and work order management, concluding that no material control deficiencies were found. Improvement areas are documented, including secure storage and reconciliation of inventory, backlog in preventative maintenance and repair work orders due to technician workload, and updates to asset disposal policies after process changes. High-, moderate-, and low-risk observations guide recommendations and management responses.",{"@graph":63,"@context":118},[64,80,101],{"@type":65,"itemListElement":66},"BreadcrumbList",[67,71,74,77],{"item":68,"name":69,"@type":70,"position":9},"https://docshare.wps.com","Home","ListItem",{"item":72,"name":10,"@type":70,"position":73},"https://docshare.wps.com/template/",2,{"item":75,"name":11,"@type":70,"position":76},"https://docshare.wps.com/template/presentations/",3,{"item":78,"name":59,"@type":70,"position":79},"https://docshare.wps.com/template/fleet-management-internal-audit-report-april-30-2020/253412/",4,{"url":78,"name":59,"@type":81,"image":82,"author":87,"headline":59,"publisher":90,"fileFormat":93,"inLanguage":57,"description":61,"dateModified":94,"datePublished":95,"encodingFormat":93,"isAccessibleForFree":96,"interactionStatistic":97},"DigitalDocument",{"url":83,"@type":84,"width":85,"height":86},"https://docshare.wps.com/thumbnails/fleet-management-internal-audit-report-april-30-2020/253412.png","ImageObject",442,249,{"name":88,"@type":89},"Margaret","Person",{"url":68,"name":91,"@type":92},"DocShare","Organization","application/pdf","2026-10-28","2026-09-13",true,{"@type":98,"interactionType":99,"userInteractionCount":35},"InteractionCounter",{"@type":100},"ViewAction",{"@type":102,"mainEntity":103},"FAQPage",[104,110,114],{"name":105,"@type":106,"acceptedAnswer":107},"What period does the audit cover?","Question",{"text":108,"@type":109},"The audit scope covers January 1, 2019 to March 31, 2020.","Answer",{"name":111,"@type":106,"acceptedAnswer":112},"What internal control areas were assessed?",{"text":113,"@type":109},"The audit assessed controls around asset acquisition and disposal, inventory receipt, and work order management, supported by testing of AssetWorks data and documentation.",{"name":115,"@type":106,"acceptedAnswer":116},"Were any material deficiencies found?",{"text":117,"@type":109},"No material deficiencies in the Fleet Management division’s internal control structure were noted.","https://schema.org",{"og:url":78,"og:type":120,"og:title":59,"og:site_name":91,"og:description":61},"article",{"robots":122,"canonical":78},"index,follow",{"doc_id":124,"site_id":56},253412,1791419083,{"code":4,"msg":5,"data":127},{"doc_id":124,"user_id":128,"nickname":88,"user_avatar":129,"doc_module":9,"category_id":8,"category_name":11,"doc_title":59,"doc_description":61,"doc_content":130,"file_id":131,"file_url":132,"file_type":133,"file_size":134,"view_count":35,"is_deleted":4,"is_public":9,"is_downloadable":9,"audit_status":9,"page_count":135,"language":136,"language_code":57,"site_id":56,"html_lang":57,"table_of_contents":137,"faqs":138,"seo_title":139,"seo_description":61,"update_tm":140,"read_time":79},137451207643,"https://ap-avatar.wpscdn.com/davatar_3d24733baf745e90a7e4bdd5f77d97b2","Fleet Management Internal Audit Report  \nApril 30, 2020  \nTable of Contents  \n\n| Internal Audit Report |  |\n| --- | --- |\n| Executive Summary and Observations | Page 3 |\n| Background, Objectives, and Scope | Page 4 |\n| Detailed Observations | Page 5 |\n| High Risk Observations | Page 5 |\n| Moderate Risk Observations | Page 6 |\n| Low Risk Observations | Page 7 |\n| Appendices |  |\n| A – Management Response Detail (1A) | Page 8 |\n| B – Data Reliability and Risk Rating | Page 9 |\n| C – Standards and Acknowledgements | Page 10 |\n\nImage Source: City of Surprise Fleet Services Guide  \nExecutive Summary and Observations  \n| Executive Summary |\n| --- |\n| The City of Surprise’s (City’s) Fleet Management Division (Fleet Management or the division) of the Public Works Department is responsible for managing the acquisition, maintenance, and disposition of the City’s fleet with a 14 person staff. Fleet Management maintains a 672 piece fleet inventory consisting of emergency SUV’s and Sedans (21% of fleet), light, medium, and heavy duty trucks (23% of fleet), and trailers and utility carts (21% of fleet), along with refuse trucks, motorcycles, vans / busses, and other equipment.\u003Cbr>In Fiscal Year 2020 (FY20), Internal Audit (IA) assessed the design and operating effectiveness of Fleet Management’s internal controlsand procedures. Procedures performed indicate that defined controls exist around asset acquisition and disposal, inventory receipt, and work order management. No material deficiencies in the division’s internal control structure were noted. There were some areas for improvement discussed with Fleet Management which are not included as audit observations as the division is aware of and / or working on plans for improvement. These include: 1) due to current space limitations, inventory was not stored in a secured area and had not been reconciled since the prior year; 2) due to Fleet Technician (Tech) workload, Fleet Management is behind on performing preventative maintenance and repair work orders by a monthly average of 350 preventative maintenance appointments and 120 work orders; and 3) due to a recent update in asset disposal process, the Procurement Division is updating policies accordingly. Observations were noted around inventory management on an ongoing basis and during the division relocation and around securing assets through user access restrictions. |\n\n\n| Observations |\n| --- |\n| 1. Fleet Management should develop and document asset management procedures to ensure security of parts and tools during the departmental move to the new fleet facility in April 2020.\u003Cbr>(Page 5)\u003Cbr>2. Fleet Management should establish formal inventory records and procedures around parts on hand pending return to suppliers for credit or sale as surplus goods. (Page 6)\u003Cbr>3. Fleet Management should ensure sufficient systematic user access restriction and segregation of duties exist to safeguard City fleet assets. (Page 7) |\n\nObservation Risk Rating  \n 3  RISK  1   \nAudit observations have been assigned a qualitative assessment of high, moderate, or low priority based on the need for action or correction. Refer to the rating definitions in Appendix B.  \nBackground, Objectives, and Scope  \n\n| Background |\n| --- |\n| Fleet Management has grown with the City as fleet size and complexity of needs has increased. The division implemented new AssetWorks software for managing the motor pool, maintenance and work orders, and inventory in 2017. The most recent significant change for Fleet Management was moving into the new Public Works Operations facility in the spring of 2020 which allows for enhanced employee safety, security of parts and tools and room for growth (See comparison photos below) .\u003Cbr>Each City department pays for its own vehicles, fuel, and the parts necessary for vehicle repairs out of their individual budgets with Fleet Management coordination. Fleet Management works with departments to prepare and approve new vehicle checklists, orders and ","cbCaitN0Ut7GLERp","https://ap.wps.com/l/cbCaitN0Ut7GLERp","pdf",673163,10,"English","# Executive Summary and Observations\n## Background, Objectives, and Scope\n## Detailed Observations\n### High Risk Observations\n### Moderate Risk Observations\n### Low Risk Observations\n## Appendices\n## A – Management Response Detail (1A)\n## B – Data Reliability and Risk Rating\n## C – Standards and Acknowledgements","[{\"question\":\"What period does the audit cover?\",\"answer\":\"The audit scope covers January 1, 2019 to March 31, 2020.\"},{\"question\":\"What internal control areas were assessed?\",\"answer\":\"The audit assessed controls around asset acquisition and disposal, inventory receipt, and work order management, supported by testing of AssetWorks data and documentation.\"},{\"question\":\"Were any material deficiencies found?\",\"answer\":\"No material deficiencies in the Fleet Management division’s internal control structure were noted.\"}]","Fleet Management Internal Audit Report - April 30, 2020 | PDF",1789265945]