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The agenda explains collection dates, reporting period scope (July 1, 2023–Oct 2, 2023), and key rules for Fall Membership snapshot enrollment and end-date adjustments. It details submitted data requirements for demographics, required student group flags, and common error handling (e.g., Demographic Mismatch Error), plus audit timelines, reviewing the data, and support contacts.",{"@graph":63,"@context":118},[64,80,101],{"@type":65,"itemListElement":66},"BreadcrumbList",[67,71,74,77],{"item":68,"name":69,"@type":70,"position":9},"https://docshare.wps.com","Home","ListItem",{"item":72,"name":10,"@type":70,"position":73},"https://docshare.wps.com/template/",2,{"item":75,"name":11,"@type":70,"position":76},"https://docshare.wps.com/template/presentations/",3,{"item":78,"name":59,"@type":70,"position":79},"https://docshare.wps.com/template/first-period-cumulative-adm-2023-24-training-data-collection-submission-guidance/176720/",4,{"url":78,"name":59,"@type":81,"image":82,"author":87,"headline":59,"publisher":90,"fileFormat":93,"inLanguage":57,"description":61,"dateModified":94,"datePublished":95,"encodingFormat":93,"isAccessibleForFree":96,"interactionStatistic":97},"DigitalDocument",{"url":83,"@type":84,"width":85,"height":86},"https://docshare.wps.com/thumbnails/first-period-cumulative-adm-2023-24-training-data-collection-submission-guidance/176720.png","ImageObject",442,249,{"name":88,"@type":89},"Oliver Hayes","Person",{"url":68,"name":91,"@type":92},"DocShare","Organization","application/vnd.openxmlformats-officedocument.presentationml.presentation","2026-10-17","2026-09-02",true,{"@type":98,"interactionType":99,"userInteractionCount":9},"InteractionCounter",{"@type":100},"ViewAction",{"@type":102,"mainEntity":103},"FAQPage",[104,110,114],{"name":105,"@type":106,"acceptedAnswer":107},"What is the Fall Membership snapshot date for 2023-24, and how is the ADM end date handled?","Question",{"text":108,"@type":109},"The snapshot date is the first weekday in October; for 2023-24 it is October 2. If a student is enrolled on October 2 (the last day of the reporting period), the ADM end date should be the first weekday after that—October 3, 2023.","Answer",{"name":111,"@type":106,"acceptedAnswer":112},"How do SB923 updates affect the Resident School field in ADM reporting?",{"text":113,"@type":109},"SB923 prevents using a district ID in the Resident School field for students attending district or ESD programs, with exceptions for certain institution types such as LTCT, Hospitals, and JDEP.",{"name":115,"@type":106,"acceptedAnswer":116},"What triggers a Demographic Mismatch Error, and how can it be cleared?",{"text":117,"@type":109},"The error occurs when at least 3 of 5 key demographic fields on the ADM record do not match the current SSID record, often after mid-year enrollment in a new district with different key demographics. Typically, last names, birth date, and gender should align consistently across districts; when Legal Last Name mismatches, use the SSID Legal Last Name in the Preferred Last Name field to bypass the error.","https://schema.org",{"og:url":78,"og:type":120,"og:title":59,"og:site_name":91,"og:description":61},"article",{"robots":122,"canonical":78},"index,follow",{"doc_id":124,"site_id":56},176720,1792219828,{"code":4,"msg":5,"data":127},{"doc_id":124,"user_id":128,"nickname":88,"user_avatar":129,"doc_module":9,"category_id":8,"category_name":11,"doc_title":59,"doc_description":61,"doc_content":130,"file_id":131,"file_url":132,"file_type":133,"file_size":134,"view_count":9,"is_deleted":4,"is_public":9,"is_downloadable":9,"audit_status":9,"page_count":135,"language":136,"language_code":57,"site_id":56,"html_lang":57,"table_of_contents":137,"faqs":138,"seo_title":139,"seo_description":61,"update_tm":140,"read_time":141},687207020761,"https://ap-avatar.wpscdn.com/davatar_155a257f0dc6eb9ab79c44ca47cae57d","First Period Cumulative ADM 2023-24 TrainingData Owner: Amanda LeopardSeptember 14, 2023\nAgenda\n2023-2024 Updates\nGeneral Reminders\nCollection Dates\nCollection Purpose\nSubmitted Data\nDemographic Information\nInstructional Information\nAttendance Information\nStudent Outcomes\nData Submission\nWho Submits\nHow to Submit\nErrors\nAudits\nReviewing the Data\nAdditional Help & Contacts\nOnline Resources\nODE Data Collection Team\nRegional ESD Partners & ODE Helpdesk\nUpcoming Trainings\n2023-2024 Updates\nIn response to SB923, the Resident School field will not allow a district ID to be used for students who are attending district or ESD Programs.\nThere are exceptions for a few institution types, including LTCT, Hospitals, JDEP, etc.\nReference the SB923 ADM Reporting Guidance and SB923 Reporting FAQ for additional information.\nEssential Skill requirements remained waived for the 2019-20, 2020-21, 2021-22, 2022-23, and 2023-24 school years.\nGeneral Reminders\nImportant General Reminders\nThe Fall Membership snapshot date is the first weekday in October. For 2023-24 that is October 2. If a student is enrolled on October 2, the last day of the First Period Cumulative ADM Reporting Period, the end date should be the first weekday after that. In 2023-24, the reported end date will be October 3, 2023. Failure to report a correct October 2 enrollment date will result in the student not appearing in the Fall Membership Report and can affect the next year’s Dropout Reporting.\nProgram Type 13 may only be used as a temporary placeholder and must be replaced with membership information once it is known.\nResident County refers to the county where the student's parents or guardians live, or where the student lives in the case of legally emancipated minors or students over 18. It is not a reflection of the district’s county.\nSubmit to the correct collection. The 2022-23 Annual Cumulative ADM Exit Adjustment will be open for part of the same time as First Period Cumulative ADM.\nAudits for First Period CumADM For all districts will be October 26, 2023 through November 3, 2023. Second round audits will go out to districts with new audits, unresolved first round audits, or resolved audits that should be reviewed again.\nCollection DatesReporting Period: July 1, 2023 – Oct 2, 2023\nCollection Window Open\nSeptember 21, 2023 – October 23, 2023\nCollection Closed To All\nOctober 24, 2023 – October 25, 2023\nAudit Review Window (Open to All)\nOctober 26, 2023 – November 3, 2023\nCollection Closed (Opened by request)\nNovember 4, 2023 – January 19, 2024\nFall Membership Validation Window is November 2, 2023 – January 19, 2024\nPublic release of the 23-24 Student Enrollment Report is in February 2024\nCollection DatesReporting Period: July 1, 2023 – Oct 2, 2023\nFirst Period Cumulative ADM includes all students enrolled during the reporting period, July 1, 2023 – October 2, 2023\nSummer school enrollment is not included.\nFor students enrolled through the end of the reporting period (October 2) their ADM End Date should be October 3.\nCollection Purpose\nFall Membership Report\nOctober 2, 2023 Snapshot Enrollment\nPublic Records Requests\nThe Following Year’s Dropout Rates\nGraduation/Dropout Report\n2022-23 Graduation Rates (credential reporting)\nSubmitted Data\nSubmitted DataStudent Demographic Information\nSSID\nDate of Birth\nGender\nDistrict ID*\nPartial SSN*\nStudent Name (Legal and Preferred)\nResident County\nStudent Group Flags\nHigh School Entry Cohort Year\nEnrolled Grade Code\n*Optional\nThe student’s attending school/district is responsible for submitting the data. Submitted students include those attending charter schools within the district, students attending on an inter-district transfer, tuition agreement, and students with paid tuition.\nStudent Demographic Information\nSubmitted DataStudent Demographic Information\n“Demographic Mismatch Error”\nA Common Student Demographic Information Error\nKey Demographic Fields\nDistrict Student ID\nBirth Date\nLegal/Preferred Last Name\nGender\nPartial SSN\nErr","cbCair71WrKd5ZJZ","https://ap.wps.com/l/cbCair71WrKd5ZJZ","pptx",1002368,88,"English","# Agenda\n## 2023-2024 Updates\n## General Reminders\n## Collection Dates\n## Collection Purpose\n## Submitted Data\n## Student Demographic Information\n## Data Submission\n## Errors\n## Audits\n## Reviewing the Data\n## Additional Help & Contacts\n## Upcoming Trainings","[{\"question\":\"What is the Fall Membership snapshot date for 2023-24, and how is the ADM end date handled?\",\"answer\":\"The snapshot date is the first weekday in October; for 2023-24 it is October 2. If a student is enrolled on October 2 (the last day of the reporting period), the ADM end date should be the first weekday after that—October 3, 2023.\"},{\"question\":\"How do SB923 updates affect the Resident School field in ADM reporting?\",\"answer\":\"SB923 prevents using a district ID in the Resident School field for students attending district or ESD programs, with exceptions for certain institution types such as LTCT, Hospitals, and JDEP.\"},{\"question\":\"What triggers a Demographic Mismatch Error, and how can it be cleared?\",\"answer\":\"The error occurs when at least 3 of 5 key demographic fields on the ADM record do not match the current SSID record, often after mid-year enrollment in a new district with different key demographics. Typically, last names, birth date, and gender should align consistently across districts; when Legal Last Name mismatches, use the SSID Legal Last Name in the Preferred Last Name field to bypass the error.\"}]","First Period Cumulative ADM 2023-24 Training - Data Collection & Submission Guidance | PPTX",1788325313,31]