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The person in this role will serve as a positive, professional first point of contact for members and guests visiting the church office and will provide effective, efficient support to church leadership and teamwork with church staff.  \nThis is a full-time, hourly position, providing support weekly throughout the year. Workdays for this position [are 8:30 a. m. to](are 8:30 a. m. to)  \n[4:30 p. m](4:30 p. m)., Monday through Thursday, and 8:30 a. m. to 4:00 p. m. Friday. Each workday includes 30 minutes of unpaid break time. Benefits are provided.  \nReports to: Church Administrator  \nResponsibilities (including, but not limited to these tasks):  \n• Greet and receive all church members and visitors who enter the church office, attending to their needs or directing them to the appropriate person(s) .  \n• Answer and route all incoming telephone calls. Interact with those contacting the church through email.  \n• Provide administrative assistance to church pastors, church administrator, and other ministry staff as needed.  \n• Serve as the primary person to collect information needed by media/communications staff who maintain weekly/biweekly publications, social media, and website content.  \n• Provide media and communications support (such as producing flyers/posters, sending church-wide emails, creating forms, creating social-media posts, scheduling Sunday livestreams, etc. ) .  \n• Update and maintain church membership records, including recording weekly attendance for church ministries and updating class rolls. Run and disburse attendance reports as needed.  \n• Maintain the internal calendar and coordinate with pastors, staff, church members, and others who may need to use the church facilities. This includes reservations for church activities, including gym and field use.  \n• Help maintain reservations for church functions requiring reservation.  \n• Prepare and send ministry reminders and other church communication as necessary.  \n• Maintain the sanctuary flower list and order flowers as needed.  \n• Provide support for layout, proofing, printing, folding, and distribution of weekly orders of worship, children’s worship bulletins, bulletin inserts, and monthly Evangel newsletters.  \n• Coordinate Wednesday meal promotions, sign-ups, and restaurant/caterer orders.  \n• Maintain the Wednesday night prayer list, both in print and email.  \n• Help visitors who are requesting benevolence assistance. Maintain benevolence database and food bags for those in need. Coordinate benevolence interviews with the deacon ministry team. Follow benevolence-request procedures, in coordination with the Pastor of Discipleship.  \n• Prepare Life Group literature order forms and records; place literature orders on a quarterly basis and coordinate/perform the delivery of literature and other items to classrooms.  \n• Order supplies as needed.  \n• Restock sanctuary supplies (such as visitor cards) and Welcome Center supplies.  \n• As needed, prepare reports and packets for Quarterly Business Meetings.  \n• Prepare yearly attendance tracking reports for the Tennessee Baptist Mission Board.  \n• Oversee the lost-and-found room.  \n• Perform other duties as assigned.  \nSee page 2 for Qualifications  \nQualifications & Skills:  \n• Christ follower  \n• Friendly professionalism when greeting, listening to, and speaking to people who visit the office  \n• Reliability, punctuality, integrity, discretion, patience  \n• Initiative to identify needs and solve problems proactively  \n• Attention to detail  \n• Ability to accomplish multiple tasks with strict deadlines  \n• Ability to work independently or with a team  \n• Proficiency with Microsoft Office (especially Word, Excel, Teams), Adobe InDesign (basic use), email, browser, and ge","cbCaiv5Hf23dCr3r","https://ap.wps.com/l/cbCaiv5Hf23dCr3r","pdf",67306,"English","# Responsibilities\n## Qualifications & Skills","[{\"question\":\"Who does the Administrative Assistant report to?\",\"answer\":\"The Administrative Assistant reports to the Church Administrator.\"},{\"question\":\"What are the key responsibilities in communications and media support?\",\"answer\":\"The role answers and routes calls and emails, gathers information for media/communications, supports weekly/biweekly publications and social media content, and helps create flyers, posters, and church-wide emails.\"},{\"question\":\"What skills and abilities are required for this position?\",\"answer\":\"The role requires friendly professionalism, reliability, attention to detail, initiative, ability to meet strict deadlines, proficiency with Microsoft Office and email, and the ability to learn church-specific systems and telephone procedures.\"}]","First Baptist Church - Administrative Assistant - Job Description | PDF",1789359935]