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Responsibilities cover supplier invoice scanning and matching to purchase orders, regular supplier ledger reconciliations, supplier and departmental liaison, purchase order reporting, month-end processing including prepayments and accruals, training users on finance and purchasing systems, and supporting budget holders and purchasing staff throughout the purchase-to-pay cycle.",{"@graph":63,"@context":119},[64,80,102],{"@type":65,"itemListElement":66},"BreadcrumbList",[67,71,74,77],{"item":68,"name":69,"@type":70,"position":9},"https://docshare.wps.com","Home","ListItem",{"item":72,"name":10,"@type":70,"position":73},"https://docshare.wps.com/template/",2,{"item":75,"name":16,"@type":70,"position":76},"https://docshare.wps.com/template/resumes/",3,{"item":78,"name":59,"@type":70,"position":79},"https://docshare.wps.com/template/finance-officer-accounts-payable-job-description-october-2024/257219/",4,{"url":78,"name":59,"@type":81,"image":82,"author":87,"headline":59,"publisher":90,"fileFormat":93,"inLanguage":57,"description":61,"dateModified":94,"datePublished":95,"encodingFormat":93,"isAccessibleForFree":96,"interactionStatistic":97},"DigitalDocument",{"url":83,"@type":84,"width":85,"height":86},"https://docshare.wps.com/thumbnails/finance-officer-accounts-payable-job-description-october-2024/257219.png","ImageObject",442,249,{"name":88,"@type":89},"Pentious","Person",{"url":68,"name":91,"@type":92},"DocShare","Organization","application/pdf","2026-10-22","2026-09-13",true,{"@type":98,"interactionType":99,"userInteractionCount":101},"InteractionCounter",{"@type":100},"ViewAction",6,{"@type":103,"mainEntity":104},"FAQPage",[105,111,115],{"name":106,"@type":107,"acceptedAnswer":108},"What is the main purpose of the Finance Officer (Accounts Payable) role?","Question",{"text":109,"@type":110},"To provide a comprehensive purchase ledger service ensuring college expenditure is recorded and paid on time and efficiently in accordance with the college’s Financial Regulations and Procedures.","Answer",{"name":112,"@type":107,"acceptedAnswer":113},"What responsibilities are included in purchase ledger processing?",{"text":114,"@type":110},"Scanning and processing supplier invoices, checking accuracy and legitimacy, matching them with purchase orders, conducting regular supplier ledger reconciliations, and resolving discrepancies with purchasing departments or suppliers.",{"name":116,"@type":107,"acceptedAnswer":117},"What month-end activities does the role support?",{"text":118,"@type":110},"Supporting the Team Leader with purchase ledger closure and reconciliation to management account schedules, including recharges journals, prepayments, accruals (invoices and utilities), and supplier ledger reconciliations.","https://schema.org",{"og:url":78,"og:type":121,"og:title":59,"og:site_name":91,"og:description":61},"article",{"robots":123,"canonical":78},"index,follow",{"doc_id":125,"site_id":56},257219,1790446003,{"code":4,"msg":5,"data":128},{"doc_id":125,"user_id":129,"nickname":88,"user_avatar":130,"doc_module":9,"category_id":15,"category_name":16,"doc_title":59,"doc_description":61,"doc_content":131,"file_id":132,"file_url":133,"file_type":134,"file_size":135,"view_count":101,"is_deleted":4,"is_public":9,"is_downloadable":9,"audit_status":9,"page_count":101,"language":136,"language_code":57,"site_id":56,"html_lang":57,"table_of_contents":137,"faqs":138,"seo_title":139,"seo_description":61,"update_tm":140,"read_time":73},1374404730887,"https://ap-avatar.wpscdn.com/davatar_6f874abed73319feea01a86fa6f0fab8","Job Description  \n\n| Job Title | Finance Officer-Accounts Payable |\n| --- | --- |\n| Department | Finance |\n| Reporting to: | Team Leader-Accounts Payable |\n| Post reference: | REQ001164 |\n| Main Purpose of the role |  |\n| To provide a comprehensive purchase ledger service ensuring that all College expenditure is recorded and paid in a timely and efficient manner in accordance with the Financial Regulations and Procedures of the College. |  |\n| Key Tasks / responsibilities: |  |\n| All tasks to be carried out in a Total Quality manner, consistent with the Corporation’s culture. They apply to SGS College and any subsidiaries of SGS College.\u003Cbr>Purchase ledger processing\u003Cbr>• To scan and process supplier invoices, checking them for accuracy and legitimacy, and match them with purchase orders.\u003Cbr>• To perform supplier ledger reconciliations on a regular basis and follow up any discrepancies with either the purchasing departments or suppliers.\u003Cbr>• To effectively liaise with suppliers ensuring all queries are dealt with promptly and professionally.\u003Cbr>• To maintain the purchase ledger supplier database.\u003Cbr>• To liaise with purchasing departments for certification of delivery of goods and services and consequently authorisation for payment.\u003Cbr>• To identify prepayment and fixed asset invoices as appropriate to facilitate the creation of month end journals.\u003Cbr>Purchasing and payments\u003Cbr>• To prepare BACS transmission files for all college payments, arrange for their approval by authorised signatories and despatch remittances.\u003Cbr>• To process the payment of goods and services via College credit cards.\u003Cbr>• To assist departments with the use of the electronic credit card purchasing system and set up new users of the system.\u003Cbr>• To action and be responsible for processes and procedures that enable invoices to be paid in accordance with agreed settlement terms. |  |\n\n\n| • To support Budget Holders and purchasing staff in all aspects of the purchasing process.\u003Cbr>• To advise purchasing staff on, and influence as appropriate , the preferred payment method for purchases.\u003Cbr>• To liaise with and respond to suppliers in relation to billing and payment queries.\u003Cbr>Purchase order processing\u003Cbr>• To be responsible for the production of outstanding purchase order reports and to lead on undertaking any related actions.\u003Cbr>• To liaise with and, where necessary, influence Budget Holders to ensure purchase orders are raised on a timely basis and for all college expenditure.\u003Cbr>• To administer processes and procedures that ensure suppliers are set up and paid by the correct SGS Company from the correct bank account.\u003Cbr>Month end processing\u003Cbr>• To support the Team Leader in the closure of the purchase ledger and reconciliation to management account schedules.\u003Cbr>• To support the Team Leader with the month end processes including in the following areas:\u003Cbr>o Recharges journals\u003Cbr>o Prepayments – identifying at input stage those that are prepayments\u003Cbr>o Accruals – invoices\u003Cbr>o Accruals – utilities etc.\u003Cbr>o Supplier Ledger Reconciliations.\u003Cbr>Training\u003Cbr>• To plan, develop and provide training to College staff on the best use of the finance and purchasing system.\u003Cbr>• To provide advice on financial procedures as they relate to Accounts Payable to all internal and external customers in accordance with the Financial Regulations and Financial Procedures.\u003Cbr>Other\u003Cbr>• To deputise for the Team Leader when required.\u003Cbr>• To complete the Annual Conversation (staff review and development) process agreeing to targets and performance indicators appropriate to fulfilling the changing needs of the College, and relevant to the services provided by the department in order to ensure continuous quality improvement.\u003Cbr>• To open all mail, when working onsite, highlighting receipt of non-AP related documents to the relevant staff members within the wider Finance Team.\u003Cbr>• To assist the other areas of the wider Finance Team with duties when the need arises.\u003Cbr>• To co","cbCaiaGV0yW2DkbH","https://ap.wps.com/l/cbCaiaGV0yW2DkbH","pdf",192137,"English","# Job Description\n## Core Purpose\n## Key Tasks / Responsibilities\n## Role Dimensions\n## Key Interfaces\n## Supporting College Goals and Values","[{\"question\":\"What is the main purpose of the Finance Officer (Accounts Payable) role?\",\"answer\":\"To provide a comprehensive purchase ledger service ensuring college expenditure is recorded and paid on time and efficiently in accordance with the college’s Financial Regulations and Procedures.\"},{\"question\":\"What responsibilities are included in purchase ledger processing?\",\"answer\":\"Scanning and processing supplier invoices, checking accuracy and legitimacy, matching them with purchase orders, conducting regular supplier ledger reconciliations, and resolving discrepancies with purchasing departments or suppliers.\"},{\"question\":\"What month-end activities does the role support?\",\"answer\":\"Supporting the Team Leader with purchase ledger closure and reconciliation to management account schedules, including recharges journals, prepayments, accruals (invoices and utilities), and supplier ledger reconciliations.\"}]","Finance Officer - Accounts Payable - Job Description - October 2024 | PDF",1789312023]