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Responsibilities include processing and coding payable invoices, issuing payments by cheque or electronic transfer, and supporting accounts receivable activities such as maintaining and mailing invoices and statements. The position also manages water and sewer utility billing, penalties, disconnect notices, pre-authorized plans, and tenant utility deposits. Additional duties cover front counter reception, telephone inquiries, energy consumption data entry into LAS, annual reporting support, administrative assistance to CAO/Municipal Clerk, and coverage of front-line staff absences, while maintaining confidentiality and ethical compliance.",{"@graph":63,"@context":118},[64,80,101],{"@type":65,"itemListElement":66},"BreadcrumbList",[67,71,74,77],{"item":68,"name":69,"@type":70,"position":9},"https://docshare.wps.com","Home","ListItem",{"item":72,"name":10,"@type":70,"position":73},"https://docshare.wps.com/template/",2,{"item":75,"name":16,"@type":70,"position":76},"https://docshare.wps.com/template/resumes/",3,{"item":78,"name":59,"@type":70,"position":79},"https://docshare.wps.com/template/finance-assistant-accounts-payable-job-description/257223/",4,{"url":78,"name":59,"@type":81,"image":82,"author":87,"headline":59,"publisher":90,"fileFormat":93,"inLanguage":57,"description":61,"dateModified":94,"datePublished":95,"encodingFormat":93,"isAccessibleForFree":96,"interactionStatistic":97},"DigitalDocument",{"url":83,"@type":84,"width":85,"height":86},"https://docshare.wps.com/thumbnails/finance-assistant-accounts-payable-job-description/257223.png","ImageObject",442,249,{"name":88,"@type":89},"McQueen","Person",{"url":68,"name":91,"@type":92},"DocShare","Organization","application/pdf","2026-10-20","2026-09-13",true,{"@type":98,"interactionType":99,"userInteractionCount":47},"InteractionCounter",{"@type":100},"ViewAction",{"@type":102,"mainEntity":103},"FAQPage",[104,110,114],{"name":105,"@type":106,"acceptedAnswer":107},"What does the role handle under accounts payable?","Question",{"text":108,"@type":109},"The role processes accounts payable invoices, including coding and distribution to department heads, and issues payments by cheque or electronic funds transfer on a weekly basis.","Answer",{"name":111,"@type":106,"acceptedAnswer":112},"How are utility accounts and billing responsibilities managed?",{"text":113,"@type":109},"The role organizes, maintains, balances, and bills water and sewer accounts monthly, calculates monthly penalties and interest, prepares and mails billings, issues disconnect notices, and maintains pre-authorized payment plans and tenant utility deposit records.",{"name":115,"@type":106,"acceptedAnswer":116},"What qualifications are required for this position?",{"text":117,"@type":109},"A two-year Business Administration post-secondary diploma or equivalent office experience is required. Minimum two years of municipal/public sector experience involving financial and administration duties is preferred, along with advanced Microsoft Office skills and familiarity with Keystone Complete considered an asset.","https://schema.org",{"og:url":78,"og:type":120,"og:title":59,"og:site_name":91,"og:description":61},"article",{"robots":122,"canonical":78},"index,follow",{"doc_id":124,"site_id":56},257223,1790945641,{"code":4,"msg":5,"data":127},{"doc_id":124,"user_id":128,"nickname":88,"user_avatar":129,"doc_module":9,"category_id":15,"category_name":16,"doc_title":59,"doc_description":61,"doc_content":130,"file_id":131,"file_url":132,"file_type":133,"file_size":134,"view_count":47,"is_deleted":4,"is_public":9,"is_downloadable":9,"audit_status":9,"page_count":79,"language":135,"language_code":57,"site_id":56,"html_lang":57,"table_of_contents":136,"faqs":137,"seo_title":138,"seo_description":61,"update_tm":139,"read_time":73},5909890329169,"https://ap-avatar.wpscdn.com/davatar_9964176cb1d06d4a9deccf72a44ae3dc","Position Title: Finance Assistant – Accounts Payable  \nDepartment: Administration  \nReports To: Deputy Treasurer  \nStatus: Permanent Full Time  \nThis job description is: New Revised X  \nJob Summary:  \nReporting to the Deputy Treasurer, the Administrative Assistant is responsible for a variety of administration functions including accounts payable, utility accounts administration, energy consumption administration, answering of front-line telephones, and front counter customer service duties.  \nDuties and Key Responsibilities:  \nPerform tasks associated with accounts payables administration including the processing of invoices , including coding and distribution to department heads, and the issuance of payment by cheque , internet or electronic funds transfer, on a weekly basis.  \nPerform accounts receivable related tasks associated with the processing, maintenance and mailing of invoices and statements through the accounts receivable module of the HBM municipal management software (Keystone) . Issuing and mailing of invoices annually/monthly for Animal Tags, Trailer Park Licensing, Ice Rentals, Advertising , Building Permit Renewals and all other miscellaneous invoicing.  \nPerform utility accounts administration tasks for water and sewer: organize, maintain, balance, and bill accounts monthly; prepare and mail billings; calculate penalty and interest monthly on accounts; prepare and mail disconnect notices and maintain corresponding records; maintain pre-authorized payment plans for utilities; and maintain tenant utility deposit records.  \nProvide front line assistance with telephone enquiries , and front counter  \nreception duties , such as: addressing resident concerns; receiving payments and providing receipts (for taxation and utility billings, invoices, building permits, miscellaneous items, etc. ) ; issuing waste disposal tags and animal licenses; assisting residents with completion of Township required forms; and referring requests or concerns to appropriate Township departments.  \nRecord all sources of the Township’s energy consumption monthly into the LAS database and assist with annual reporting to the Ministry of Energy.  \nProvide administrative support to the CAO/ Municipal Clerk and other staff when required. Responsible for covering duties and obligations for other front line staff during absences.  \nPerform all other duties as assigned.  \nSupervisory Responsibilities:  \nThe incumbent has no supervisory responsibilities.  \nJob Specifications:  \nPost-Secondary School Diploma in a two-year Business Administration program is required , or equivalent experience and responsibility in an office setting.  \nMinimum two (2) years’ experience in a municipal or public sector office environment, involving financial and administration duties , is preferred.  \nAdvanced computer skills in Microsoft Office (Word, Excel, Outlook, PowerPoint) is required; familiarity and/or previous experience with Keystone Complete software is considered an asset.  \nKey Performance Competencies:  \nThis individual on a regular basis will be required to maintain confidentiality of all corporate information and organizational matters.  \nDemonstrated ability to perform a wide variety of office related tasks and change focus quickly.  \nDemonstrated superior public relations and communication skills, with an emphasis on organization, prioritization and multi-tasking abilities.  \nDemonstrated ability to work effectively with a team and maintain constructive working relationships.  \nDemonstrated ability to problem solve and de-escalate situations involving upset customers/clients.  \nDemonstrated ability to clearly and effectively present information verbally and in writing. Demonstrated ability to work within a municipal government structure.  \nDemonstrated ability to maintain confidentiality and promote an ethical work environment.  \nDemonstrated ability to ensure the confidentiality of all corporate information and ensure transactions are in accordance","cbCainloVDr7WPeD","https://ap.wps.com/l/cbCainloVDr7WPeD","pdf",134519,"English","# Duties and Key Responsibilities\n## Accounts Payable Administration\n## Accounts Receivable and Invoicing\n## Utility Accounts Administration\n## Front Line Support and Reception\n## Energy Consumption Records and Reporting\n# Job Specifications\n## Education and Experience\n## Computer Skills\n# Key Performance Competencies\n# Working Conditions\n# Contacts","[{\"question\":\"What does the role handle under accounts payable?\",\"answer\":\"The role processes accounts payable invoices, including coding and distribution to department heads, and issues payments by cheque or electronic funds transfer on a weekly basis.\"},{\"question\":\"How are utility accounts and billing responsibilities managed?\",\"answer\":\"The role organizes, maintains, balances, and bills water and sewer accounts monthly, calculates monthly penalties and interest, prepares and mails billings, issues disconnect notices, and maintains pre-authorized payment plans and tenant utility deposit records.\"},{\"question\":\"What qualifications are required for this position?\",\"answer\":\"A two-year Business Administration post-secondary diploma or equivalent office experience is required. Minimum two years of municipal/public sector experience involving financial and administration duties is preferred, along with advanced Microsoft Office skills and familiarity with Keystone Complete considered an asset.\"}]","Finance Assistant - Accounts Payable Job Description | PDF",1789312030]