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It explains when and how to use asset transfers instead of directly editing the account assignment on the Asset Master Record, ensuring correct alignment to the trial balance and correct depreciation postings. The guidance covers execution by the FA.16 user, the differences between within-volume and cross-volume transfers, and how budget relevance (real vs statistical) affects accounting documents and subsequent 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should users avoid editing account assignment elements directly on the Asset Master Record?","Question",{"text":109,"@type":110},"Users should transfer items instead of editing the account assignment directly to ensure the sub-ledger aligns correctly to the trial balance and depreciation posts correctly.","Answer",{"name":112,"@type":107,"acceptedAnswer":113},"How do within volume and cross volume asset transfers differ?",{"text":114,"@type":110},"Within volume transfers occur when the asset moves within the same financial reporting volume, while cross volume transfers occur when the asset moves between different financial reporting volumes.",{"name":116,"@type":107,"acceptedAnswer":117},"What determines whether an asset transfer is budget relevant or statistical?",{"text":118,"@type":110},"The sending and receiving entities decide budget relevance, determining whether the receiving fund/grant is charged and whether any related revenue is spendable or 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......................................................................................................................................... 2  \nProcess .................................................................................................................................... 2  \nWithin Volume versus Cross Volume...................................................................................... 2  \nBudget relevance (Real and Statistical) .................................................................................. 3  \nCash and Non-Cash Movements............................................................................................. 3  \n1 – Transfer of an Asset (Not inventory Managed-not STO) ......................................................... 4  \n1.1 Review notifications for transfer ...................................................................................... 5  \n1.2 Run the Equipment Asset report and review the status is relevant to transfer.............. 9  \n1.3 Prepare Asset Mass Transfer spreadsheet in Excel ........................................................ 11  \n1.4 Transfer Assets ................................................................................................................ 13  \n1.5 Update the notification status to completed ................................................................. 16  \n2 – Asset Transfer through STO Process: ...................................................................................... 18  \n2.1 Run Stock Transfer Report for FA ................................................................................... 18  \n2.2 Prepare Asset Mass Transfer spreadsheet ..................................................................... 22  \n2.3 Transfer Assets ................................................................................................................ 24  \n2.4 Follow-on Accounting Processes .................................................................................... 27  \n3-Follow-on transactions for Replacement Cost ......................................................................... 27  \n3.1 Within volume transfers ................................................................................................. 28  \n3.2 Cross volume transfers ................................................................................................... 29  \nAppendix 1: Asset transfer template ............................................................................................ 32  \nAppendix 2: Notifications Report and Reference Table ............................................................... 32  \nOverview  \nThis Job Aid details the procedure for the transfer of an asset between account assignment elements asa result of internal sale or internal donation.  \nThis job aid should be used whenever it is necessary to transfer an asset between account assignment elements. Users should NOT edit any account assignment element directly on the Asset Master Record, instead they should transfer items, this ensures that the sub-ledger correctly aligns to the trial balance and depreciation posts correctly.  \nThe posting created in financial accounting differs depending on whether the transfer is a within volume transfer or cross volume transfer. Accounting documents created in Funds and Grants Management differ depending on whether the transfer is real (Budget Relevant) or statistical (Non-Budget Relevant) and whether any related revenue (in the case of a budget relevant transfer) is classified as spendable or non-spendable.  \nThe Asset Transfer transaction is executed by the FA.16 user (Asset Accounting Senior User) .  \nAside from the sales and donations scenarios, the transfer process is also used to transfer value from one asset master to another with no change needed in the account assignments of the asset. An example would be when the asset has been recorde","cbCaiqBBSSg0yWXs","https://ap.wps.com/l/cbCaiqBBSSg0yWXs","pdf",2713774,32,"English","# Overview\n# Process\n## Within Volume versus Cross Volume\n## Budget relevance (Real and Statistical)\n## Cash and Non-Cash Movements\n# 1 - Transfer of an Asset (Not inventory Managed-not STO)\n## 1.1 Review notifications for transfer\n## 1.2 Run the Equipment Asset report and review the status is relevant to transfer\n## 1.3 Prepare Asset Mass Transfer spreadsheet in Excel\n## 1.4 Transfer Assets\n## 1.5 Update the notification status to completed\n# 2 - Asset Transfer through STO Process\n## 2.1 Run Stock Transfer Report for FA\n## 2.2 Prepare Asset Mass Transfer spreadsheet\n## 2.3 Transfer Assets\n## 2.4 Follow-on Accounting Processes","[{\"question\":\"Why should users avoid editing account assignment elements directly on the Asset Master Record?\",\"answer\":\"Users should transfer items instead of editing the account assignment directly to ensure the sub-ledger aligns correctly to the trial balance and depreciation posts correctly.\"},{\"question\":\"How do within volume and cross volume asset transfers differ?\",\"answer\":\"Within volume transfers occur when the asset moves within the same financial reporting volume, while cross volume transfers occur when the asset moves between different financial reporting volumes.\"},{\"question\":\"What determines whether an asset transfer is budget relevant or statistical?\",\"answer\":\"The sending and receiving entities decide budget relevance, determining whether the receiving fund/grant is charged and whether any related revenue is spendable or non-spendable.\"}]","FI-AA-JA 5-1 Asset Transfer - Process for Asset Transfers Between Account Assignment Elements | PDF",1789203447]