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The role manages work orders, processes contracts, and coordinates facilities installation, maintenance, and repair projects while serving as primary secretary to assigned administrators. Key duties include operating security systems and key-card access, performing clerical accounting and budget support, coordinating custodial activities, handling public and agency communications, maintaining records and inventory, and ensuring required data and reports are accurately completed and submitted.",{"@graph":63,"@context":118},[64,80,101],{"@type":65,"itemListElement":66},"BreadcrumbList",[67,71,74,77],{"item":68,"name":69,"@type":70,"position":9},"https://docshare.wps.com","Home","ListItem",{"item":72,"name":10,"@type":70,"position":73},"https://docshare.wps.com/template/",2,{"item":75,"name":16,"@type":70,"position":76},"https://docshare.wps.com/template/resumes/",3,{"item":78,"name":59,"@type":70,"position":79},"https://docshare.wps.com/template/facilities-operations-specialist-advanced-administrative-operations/259704/",4,{"url":78,"name":59,"@type":81,"image":82,"author":87,"headline":59,"publisher":90,"fileFormat":93,"inLanguage":57,"description":61,"dateModified":94,"datePublished":95,"encodingFormat":93,"isAccessibleForFree":96,"interactionStatistic":97},"DigitalDocument",{"url":83,"@type":84,"width":85,"height":86},"https://docshare.wps.com/thumbnails/facilities-operations-specialist-advanced-administrative-operations/259704.png","ImageObject",442,249,{"name":88,"@type":89},"Lucas Martin","Person",{"url":68,"name":91,"@type":92},"DocShare","Organization","application/pdf","2026-10-24","2026-09-13",true,{"@type":98,"interactionType":99,"userInteractionCount":47},"InteractionCounter",{"@type":100},"ViewAction",{"@type":102,"mainEntity":103},"FAQPage",[104,110,114],{"name":105,"@type":106,"acceptedAnswer":107},"What are the core responsibilities of a Facilities Operations Specialist?","Question",{"text":108,"@type":109},"The role plans, coordinates, and organizes daily office operations and communications, manages work orders and facilities maintenance/repair projects, and performs complex secretarial and administrative support duties to reduce administrative burden on assigned leaders.","Answer",{"name":111,"@type":106,"acceptedAnswer":112},"How does the work order and invoice process work in this position?",{"text":113,"@type":109},"The specialist creates and assigns maintenance and repair work orders, processes and codes invoices, pays invoices, and updates and closes out work orders as needed.",{"name":115,"@type":106,"acceptedAnswer":116},"What duties relate to contracts and contractor payments?",{"text":117,"@type":109},"The specialist prepares and processes contracts by reviewing accuracy, gathering documentation, obtaining approvals, registering with the state, tracking and distributing files, and processing contractor payments.","https://schema.org",{"og:url":78,"og:type":120,"og:title":59,"og:site_name":91,"og:description":61},"article",{"robots":122,"canonical":78},"index,follow",{"doc_id":124,"site_id":56},259704,1790658928,{"code":4,"msg":5,"data":127},{"doc_id":124,"user_id":128,"nickname":88,"user_avatar":129,"doc_module":9,"category_id":15,"category_name":16,"doc_title":59,"doc_description":61,"doc_content":130,"file_id":131,"file_url":132,"file_type":133,"file_size":134,"view_count":47,"is_deleted":4,"is_public":9,"is_downloadable":9,"audit_status":9,"page_count":79,"language":135,"language_code":57,"site_id":56,"html_lang":57,"table_of_contents":136,"faqs":137,"seo_title":138,"seo_description":61,"update_tm":139,"read_time":73},8796095360427,"https://ap-avatar.wpscdn.com/davatar_994ba38a5ba835b3df7d355c54d3ed8d","CLASS TITLE: FACILITIES OPERATIONS SPECIALIST  \nRange: 21  \nFLSA: Non-Exempt  \nDEFINITION  \nUnder direction, plans, coordinates, and organizes the daily operations, activities, and communications for assigned office; creates, assigns, and coordinates work orders; prepares and processes contracts; coordinates facilities maintenance and repair projects; performs a variety of complex secretarial and administrative assistant duties to relieve assigned administrator of administrative and clerical detail; and performs related duties as assigned.  \nSUPERVISION RECEIVED AND EXERCISED  \nReceives direction from assigned management personnel. Exercises no direct supervision over staff.  \nCLASS CHARACTERISTICS  \nThis advanced journey-level * classification regularly work on tasks which are varied and complex, requiring considerable discretion and independent judgment. Positions in the classification rely on experience and judgment to perform assigned secretarial and administrative assistant duties and to ensure efficient and effective operations of assigned office. Assignments are given with general guidelines and incumbents are responsible for establishing objectives, timelines, and methods to complete assignments. Work is typically reviewed upon completion for soundness, appropriateness, and conformity to policy and requirements.  \nEXAMPLES OF TYPICAL JOB FUNCTIONS (Illustrative Only)  \nManagement reserves the right to add, modify, change, or rescind the work assignment of different positions.  \n• Plans, organizes, and coordinates the operations, activities, and communications of assigned office; coordinates and organizes operations of the office by monitoring and evaluating the efficiency and effectiveness of service delivery methods and procedures; ensures assigned functions comply with established laws, rules, regulations, policies, and procedures.  \n• Serves as primary secretary to assigned administrator by scheduling and coordinating appointments, conferences, and events, maintaining schedules and calendars, making travel arrangements and hotel reservations, and processing reimbursements; processes administrative details not requiring immediate action of assigned administrator.  \n• Coordinates work order process by creating and assigning maintenance and repair work orders to Facilities, Maintenance, and Operations staff; processes, codes, and pays invoices; updates and closes-out work orders.  \n• Prepares and processes contracts including reviewing for accuracy of information, gathering required documentation, obtaining necessary approvals, and registering with the state; tracks, distributes, and files contracts; processes contractor payments.  \n• Coordinates facilities installation, maintenance, and repair projects including coordinating and scheduling contractors and serving as liaison between the supervisor and maintenance workers.  \n• Operates security system, creates and removes key cards for employees and authorized personnel, and prints reports as needed.  \n• Performs a variety of clerical accounting duties; monitors income and expenditures; codes invoices and processes for payment; calculates, prepares, and revises accounting and budgetary data; assists in planning and developing office budget.  \n• Coordinates custodial activities to ensure County Office facilities, including classrooms, lounges, offices, restrooms, hallways, and related facilities, are maintained in a clean, safe, and orderly condition; ensures proper pick up and disposal of waste and debris.  \n• Serves as point of contact for staff, administrators, outside agencies, and the general public; receives, screens, and routes calls; provides and exchanges information, resolves various issues and concerns, and explains office services, policies, and procedures according to established guidelines or directs the visitors or callers to appropriate personnel.  \n• Researches, compiles, and verifies a variety of data and information; computes statistical information fo","cbCaidIcM4wzFpgH","https://ap.wps.com/l/cbCaidIcM4wzFpgH","pdf",253253,"English","# Definition\n# Supervision Received and Exercised\n# Class Characteristics\n# Examples of Typical Job Functions (Illustrative Only)\n## Planning, coordination, and communications\n## Secretary and administrative support\n## Work orders and invoice processing\n## Contracts and contractor payments\n## Facilities projects and liaison duties\n## Security system and key card management\n## Clerical accounting and budgetary data\n## Custodial coordination\n## Public and agency contact\n## Data research, verification, and reporting\n## Records, forms, and document handling\n## Data entry and reporting tools\n## Writing, editing, and document formatting\n## Meetings and event coordination\n# Qualifications\n## Knowledge of","[{\"question\":\"What are the core responsibilities of a Facilities Operations Specialist?\",\"answer\":\"The role plans, coordinates, and organizes daily office operations and communications, manages work orders and facilities maintenance/repair projects, and performs complex secretarial and administrative support duties to reduce administrative burden on assigned leaders.\"},{\"question\":\"How does the work order and invoice process work in this position?\",\"answer\":\"The specialist creates and assigns maintenance and repair work orders, processes and codes invoices, pays invoices, and updates and closes out work orders as needed.\"},{\"question\":\"What duties relate to contracts and contractor payments?\",\"answer\":\"The specialist prepares and processes contracts by reviewing accuracy, gathering documentation, obtaining approvals, registering with the state, tracking and distributing files, and processing contractor payments.\"}]","Facilities Operations Specialist - Advanced Administrative Operations | PDF",1789335321]