[{"data":1,"prerenderedAt":-1},["ShallowReactive",2],{"detail-sidebar-cat-1-en-105":3,"doc-seo-240063-105":53,"doc-detail-240063-en":126},{"code":4,"msg":5,"data":6},0,"success",[7,14,19,24,29,34,39,44,49],{"id":8,"doc_module":9,"doc_module_name":10,"category_name":11,"show_sort_weight":12,"slug":13},11,1,"Template","Presentations",90,"presentations",{"id":15,"doc_module":9,"doc_module_name":10,"category_name":16,"show_sort_weight":17,"slug":18},12,"Resumes",80,"resumes",{"id":20,"doc_module":9,"doc_module_name":10,"category_name":21,"show_sort_weight":22,"slug":23},14,"Invoices",70,"invoices",{"id":25,"doc_module":9,"doc_module_name":10,"category_name":26,"show_sort_weight":27,"slug":28},15,"Posters",60,"posters",{"id":30,"doc_module":9,"doc_module_name":10,"category_name":31,"show_sort_weight":32,"slug":33},16,"Social Media",50,"social-media",{"id":35,"doc_module":9,"doc_module_name":10,"category_name":36,"show_sort_weight":37,"slug":38},17,"Forms",40,"forms",{"id":40,"doc_module":9,"doc_module_name":10,"category_name":41,"show_sort_weight":42,"slug":43},18,"Letters",30,"letters",{"id":45,"doc_module":9,"doc_module_name":10,"category_name":46,"show_sort_weight":47,"slug":48},21,"Paper Templates",5,"papers-templates",{"id":50,"doc_module":9,"doc_module_name":10,"category_name":51,"show_sort_weight":4,"slug":52},158,"General","general-158",{"code":4,"msg":54,"data":55},"ok",{"site_id":56,"language":57,"slug":58,"title":59,"keywords":60,"description":61,"schema_data":62,"social_meta":119,"head_meta":121,"extra_data":123,"updated_unix":125},105,"en","extension-of-sap-co-functionality-for-the-budget-process-presentation-2007-05-09","Extension of SAP CO functionality for the Budget process - Presentation - 2007-05-09","","Presentation on extending SAP CO functionality for the University of Cape Town budget process, presented as a structured evaluation from 9 May 2007. It examines why the budgeting evaluation was conducted, describes the prior Excel-driven workflow and its heavy manual cross-checking burden, and identifies issues such as spreadsheet proliferation and alignment difficulties with SAP CO cost centers and G/L codes. It then justifies moving beyond Excel by addressing consolidation, revision speed, and version control, and outlines the software evaluation steps and implemented CO planning types including resource planning.",{"@graph":63,"@context":118},[64,80,101],{"@type":65,"itemListElement":66},"BreadcrumbList",[67,71,74,77],{"item":68,"name":69,"@type":70,"position":9},"https://docshare.wps.com","Home","ListItem",{"item":72,"name":10,"@type":70,"position":73},"https://docshare.wps.com/template/",2,{"item":75,"name":11,"@type":70,"position":76},"https://docshare.wps.com/template/presentations/",3,{"item":78,"name":59,"@type":70,"position":79},"https://docshare.wps.com/template/extension-of-sap-co-functionality-for-the-budget-process-presentation-2007-05-09/240063/",4,{"url":78,"name":59,"@type":81,"image":82,"author":87,"headline":59,"publisher":90,"fileFormat":93,"inLanguage":57,"description":61,"dateModified":94,"datePublished":95,"encodingFormat":93,"isAccessibleForFree":96,"interactionStatistic":97},"DigitalDocument",{"url":83,"@type":84,"width":85,"height":86},"https://docshare.wps.com/thumbnails/extension-of-sap-co-functionality-for-the-budget-process-presentation-2007-05-09/240063.png","ImageObject",442,249,{"name":88,"@type":89},"Gelato","Person",{"url":68,"name":91,"@type":92},"DocShare","Organization","application/pdf","2026-10-27","2026-09-11",true,{"@type":98,"interactionType":99,"userInteractionCount":15},"InteractionCounter",{"@type":100},"ViewAction",{"@type":102,"mainEntity":103},"FAQPage",[104,110,114],{"name":105,"@type":106,"acceptedAnswer":107},"What were the main reasons for evaluating the budgeting process?","Question",{"text":108,"@type":109},"The evaluation focused on process improvement, making budgeting easier for budget holders and finance/accounting stakeholders, shortening budgeting time, and increasing accountability.","Answer",{"name":111,"@type":106,"acceptedAnswer":112},"What issues existed in the previous Excel-driven budgeting process?",{"text":113,"@type":109},"The process involved many Excel sheets and different input formats, required substantial labour for cross checking and manual work, and had difficulty aligning Excel templates with SAP CO due to missing cost center or G/L code mapping.",{"name":115,"@type":106,"acceptedAnswer":116},"Why move away from Excel-driven budgeting and what improvements were targeted?",{"text":117,"@type":109},"The move addressed Excel weaknesses for data storage and processing, made consolidation difficult and time-consuming, reduced the ability to revise budgets quickly and coherently, and improved version control compared with spreadsheets.","https://schema.org",{"og:url":78,"og:type":120,"og:title":59,"og:site_name":91,"og:description":61},"article",{"robots":122,"canonical":78},"index,follow",{"doc_id":124,"site_id":56},240063,1791745076,{"code":4,"msg":5,"data":127},{"doc_id":124,"user_id":128,"nickname":88,"user_avatar":129,"doc_module":9,"category_id":8,"category_name":11,"doc_title":59,"doc_description":61,"doc_content":130,"file_id":131,"file_url":132,"file_type":133,"file_size":134,"view_count":15,"is_deleted":4,"is_public":9,"is_downloadable":9,"audit_status":9,"page_count":135,"language":136,"language_code":57,"site_id":56,"html_lang":57,"table_of_contents":137,"faqs":138,"seo_title":139,"seo_description":61,"update_tm":140,"read_time":141},19241457091524,"https://us-avatar.wpscdn.com/davatar_276721f389ce27ea32af1340a28f341c","The University of Cape Town  \nExtension of SAP CO functionality for the Budget process  \nDelfina das Neves  \n9 May 2007  \nPresentation Objectives  \n• Why did we carry out an evaluation of the budgeting process?  \n• What was the existing process?  \n• What problems were being experienced?  \n• Why move away from Excel driven budgeting?  \n• Software evaluation process  \n• The process implemented (extension of SAP CO functionality)  \nWhy we carried out an evaluation of the budgeting  \nprocess  \n• Process improvement  \n• Providing, Budget holders / Finance managers / Mgt accounting office,– all  \nusers with user friendly tool  \n• Shortening budgeting time  \n• Greater accountability  \nWhat was the previous budgeting  \nprocess?  \nSee appendix 1  \nProcess improvement  \n• Original Process  \n􀀁Excel spreadsheets  \n􀀁27 spreadsheets, approx 90 revenue and cost sheets  \n• Entered into SAP late in the process  \nProblems experienced   \n• Many Excel w/sheets – cumbersome  \n• Many different inputs – own developed spreadsheets > standard template > SAP  \n• Excel templates-no cost centers or g/l codes – difficulty in aligning template to SAP CO  \n• Budgeting process was labour intensive / cumbersome / lots of cross checking & manual work  \nWhy move away from Excel driven budgeting?  \n• Pro’s  \n􀀁Flexible  \n􀀁Familiar  \n• Con’s  \n􀀁Not a database – not great for storing and processing data  \n􀀁Consolidation difficult & time consuming  \n􀀁Difficult to revise budgets quickly & coherently  \n􀀁Version control is difficult  \nSoftware evaluation process  \n• Assessed needs  \n• Identified potential vendors / software  \n• Vendor demos  \n• Determine cost of ownership  \n• Selected best Vendor / Software / Cost option  \nCO Planning types  \n• Resource planning  \n• Other cost and revenue planning / detailed cost element planning  \nResource Planning  \n• Used for cost & revenue items which have standard costs across UCT, [e.g. computer](e.g. computer)[ ](e.g. computer)consumables, course fees, staffing costs per employee, travel -airfares etc  \n• Enables the planning of primary costs & revenues by multiplying the planned quantity entered by the resource price. E.g. calculation of course revenue: student numbers are only entered & the resource prices are stored centrally.","cbCailBdLkBijYLy","https://ap.wps.com/l/cbCailBdLkBijYLy","pdf",128760,19,"English","# Presentation Objectives\n## Evaluation rationale and process improvement\n## Previous budgeting process and problems\n## Move away from Excel budgeting\n## Software evaluation process and implemented approach","[{\"question\":\"What were the main reasons for evaluating the budgeting process?\",\"answer\":\"The evaluation focused on process improvement, making budgeting easier for budget holders and finance/accounting stakeholders, shortening budgeting time, and increasing accountability.\"},{\"question\":\"What issues existed in the previous Excel-driven budgeting process?\",\"answer\":\"The process involved many Excel sheets and different input formats, required substantial labour for cross checking and manual work, and had difficulty aligning Excel templates with SAP CO due to missing cost center or G/L code mapping.\"},{\"question\":\"Why move away from Excel-driven budgeting and what improvements were targeted?\",\"answer\":\"The move addressed Excel weaknesses for data storage and processing, made consolidation difficult and time-consuming, reduced the ability to revise budgets quickly and coherently, and improved version control compared with spreadsheets.\"}]","Extension of SAP CO functionality for the Budget process - Presentation - 2007-05-09 | PDF",1789156844,7]