[{"data":1,"prerenderedAt":-1},["ShallowReactive",2],{"detail-sidebar-cat-1-en-105":3,"doc-detail-243449-en":53,"doc-seo-243449-105":75},{"code":4,"msg":5,"data":6},0,"success",[7,14,19,24,29,34,39,44,49],{"id":8,"doc_module":9,"doc_module_name":10,"category_name":11,"show_sort_weight":12,"slug":13},11,1,"Template","Presentations",90,"presentations",{"id":15,"doc_module":9,"doc_module_name":10,"category_name":16,"show_sort_weight":17,"slug":18},12,"Resumes",80,"resumes",{"id":20,"doc_module":9,"doc_module_name":10,"category_name":21,"show_sort_weight":22,"slug":23},14,"Invoices",70,"invoices",{"id":25,"doc_module":9,"doc_module_name":10,"category_name":26,"show_sort_weight":27,"slug":28},15,"Posters",60,"posters",{"id":30,"doc_module":9,"doc_module_name":10,"category_name":31,"show_sort_weight":32,"slug":33},16,"Social Media",50,"social-media",{"id":35,"doc_module":9,"doc_module_name":10,"category_name":36,"show_sort_weight":37,"slug":38},17,"Forms",40,"forms",{"id":40,"doc_module":9,"doc_module_name":10,"category_name":41,"show_sort_weight":42,"slug":43},18,"Letters",30,"letters",{"id":45,"doc_module":9,"doc_module_name":10,"category_name":46,"show_sort_weight":47,"slug":48},21,"Paper Templates",5,"papers-templates",{"id":50,"doc_module":9,"doc_module_name":10,"category_name":51,"show_sort_weight":4,"slug":52},158,"General","general-158",{"code":4,"msg":5,"data":54},{"doc_id":55,"user_id":56,"nickname":57,"user_avatar":58,"doc_module":9,"category_id":20,"category_name":21,"doc_title":59,"doc_description":60,"doc_content":61,"file_id":62,"file_url":63,"file_type":64,"file_size":65,"view_count":66,"is_deleted":4,"is_public":9,"is_downloadable":9,"audit_status":9,"page_count":67,"language":68,"language_code":69,"site_id":70,"html_lang":69,"table_of_contents":71,"faqs":72,"seo_title":73,"seo_description":60,"update_tm":74,"read_time":9},243449,1099523882367,"Jordan Avery","https://ap-avatar.wpscdn.com/davatar_9964176cb1d06d4a9deccf72a44ae3dc","Expense Reporting Template and Guidance - Personnel Costs Documentation Standards","This guidance defines the required format and documentation standards for submitting personnel costs as part of a grant reimbursement request. Personnel expenditures must be clearly itemized and traceable, supported by detailed payroll records showing gross wages, deductions, and net pay for eligible project work across relevant pay periods. It specifies the fields for a Personnel Expenditure Detail Report, required supporting documents such as signed timesheets and payroll ledgers, and tips for consistent reporting. It also details contractor reimbursement evidence requirements, including proof of payment, itemized invoices, and deliverables, and notes that contractors must follow applicable procurement policies.","Expense Reporting Template and Guidance  \nPurpose  \nThis section outlines the required format and documentation standards for submitting personnel costs as part of a grant reimbursement request. Personnel costs must be clearly itemized, traceable, and supported by detailed payroll records that reflect actual time and wages paid for eligible project work.  \nPersonnel Expenditure Detail Report  \nWhat It Is  \nA Personnel Expenditure Detail Report (also known as a payroll ledger or general ledger detail) is a report that itemizes payroll transactions for all grant-funded personnel. It must reflect gross wages, deductions, and net pay across relevant pay periods.  \nRequired Fields  \nThe report must include the following fields for each transaction:  \n• Service Category (e.g., Executive Director, Project Planner)  \n• Type (e.g., Paycheck)  \n• Date (Transaction or payroll issue date)  \n• Transaction Number (Num) (Check number, direct deposit ID, or payroll reference number)  \n• Memo/Description (If applicable, reference to specific project work)  \n• Amount (Each individual debit or credit, with deductions or benefits clearly marked)  \nExample Format  \nService Category Type Date Num Memo Amount  \nExecutive Director Paycheck Paycheck  \n03/31/2025 DD1017 [Optional] -712.00  \n03/31/2025 DD1017 [Optional] -7.79  \nPaycheck 04/30/2025 DD1025 [Optional] -1,913.50  \nTotal Executive Director -4,199.18  \nPlanner Paycheck 04/30/2025 DD1029 [Optional] -1,167.56  \n... ... ... ... ...  \nSupporting Documentation  \nAll personnel expenses submitted for reimbursement must be supported by:  \n• A signed timesheet or time allocation summary showing hours worked on the grantfunded project.  \n• A payroll ledger or expenditure detail (like the example above) .  \n• If personnel expenses include multiple funding sources, a cost allocation method or labor distribution report must be submitted demonstrating what the PFA Grants is reimbursing for.  \nTips for Submitting Personnel Costs  \n• Round figures are discouraged unless fully documented.  \n• Use a consistent format across all reporting periods.  \n• Clearly separate eligible and ineligible costs if both appear on the same report.  \n• Highlight or subtotal costs specific to the grant for clarity.  \nContractor Reimbursement Requirements  \nFor reimbursement of costs related to professional services or third-party contractors (e.g., appraisers, engineers, hydrologists, biologists, surveyors, etc.), submit the following:  \n• Proof of payment:  \no Cancelled checks, ACH confirmations, or accounting system payment records  \n• Invoices from contractors that:  \no Are itemized and clearly describe services provided  \no Include the billing rate and number of hours (if billed hourly)  \no Are dated and reference the contract or project name with the company letterhead  \no Date ofinvoice  \n• Deliverables, when applicable (e.g., appraisal reports, legal memos, surveys), must be submitted with the invoice  \nAll contractors must be procured in accordance with applicable local, state, and federal procurement policies. Lump-sum or vague invoices will not be accepted.","cbCaibZt2gsco7AF","https://ap.wps.com/l/cbCaibZt2gsco7AF","pdf",268603,9,3,"English","en",105,"# Purpose\n# Personnel Expenditure Detail Report\n## What It Is\n## Required Fields\n## Example Format\n## Supporting Documentation\n# Tips for Submitting Personnel Costs\n# Contractor Reimbursement Requirements","[{\"question\":\"What is the purpose of this expense reporting guidance?\",\"answer\":\"It outlines the required format and documentation standards for submitting personnel costs as part of a grant reimbursement request, ensuring itemization and traceability to eligible project work.\"},{\"question\":\"What fields must be included in a Personnel Expenditure Detail Report?\",\"answer\":\"Each transaction must include Service Category, Type, Date, Transaction Number (check number/direct deposit ID/payroll reference), Memo/Description when applicable, and Amount with deductions or benefits clearly marked.\"},{\"question\":\"What supporting documents are required for personnel cost reimbursement?\",\"answer\":\"Submissions must include a signed timesheet or time allocation summary, a payroll ledger/expenditure detail, and if multiple funding sources are involved, a cost allocation method or labor distribution report showing what the grant is reimbursing.\"}]","Expense Reporting Template and Guidance - Personnel Costs Documentation Standards | PDF",1789204215,{"code":4,"msg":76,"data":77},"ok",{"site_id":70,"language":69,"slug":78,"title":59,"keywords":79,"description":60,"schema_data":80,"social_meta":135,"head_meta":137,"extra_data":139,"updated_unix":140},"expense-reporting-template-and-guidance-personnel-costs-documentation-standards","",{"@graph":81,"@context":134},[82,97,117],{"@type":83,"itemListElement":84},"BreadcrumbList",[85,89,92,94],{"item":86,"name":87,"@type":88,"position":9},"https://docshare.wps.com","Home","ListItem",{"item":90,"name":10,"@type":88,"position":91},"https://docshare.wps.com/template/",2,{"item":93,"name":21,"@type":88,"position":67},"https://docshare.wps.com/template/invoices/",{"item":95,"name":59,"@type":88,"position":96},"https://docshare.wps.com/template/expense-reporting-template-and-guidance-personnel-costs-documentation-standards/243449/",4,{"url":95,"name":59,"@type":98,"image":99,"author":104,"headline":59,"publisher":106,"fileFormat":109,"inLanguage":69,"description":60,"dateModified":110,"datePublished":111,"encodingFormat":109,"isAccessibleForFree":112,"interactionStatistic":113},"DigitalDocument",{"url":100,"@type":101,"width":102,"height":103},"https://docshare.wps.com/thumbnails/expense-reporting-template-and-guidance-personnel-costs-documentation-standards/243449.png","ImageObject",442,249,{"name":57,"@type":105},"Person",{"url":86,"name":107,"@type":108},"DocShare","Organization","application/pdf","2026-10-17","2026-09-12",true,{"@type":114,"interactionType":115,"userInteractionCount":66},"InteractionCounter",{"@type":116},"ViewAction",{"@type":118,"mainEntity":119},"FAQPage",[120,126,130],{"name":121,"@type":122,"acceptedAnswer":123},"What is the purpose of this expense reporting guidance?","Question",{"text":124,"@type":125},"It outlines the required format and documentation standards for submitting personnel costs as part of a grant reimbursement request, ensuring itemization and traceability to eligible project work.","Answer",{"name":127,"@type":122,"acceptedAnswer":128},"What fields must be included in a Personnel Expenditure Detail Report?",{"text":129,"@type":125},"Each transaction must include Service Category, Type, Date, Transaction Number (check number/direct deposit ID/payroll reference), Memo/Description when applicable, and Amount with deductions or benefits clearly marked.",{"name":131,"@type":122,"acceptedAnswer":132},"What supporting documents are required for personnel cost reimbursement?",{"text":133,"@type":125},"Submissions must include a signed timesheet or time allocation summary, a payroll ledger/expenditure detail, and if multiple funding sources are involved, a cost allocation method or labor distribution report showing what the grant is reimbursing.","https://schema.org",{"og:url":95,"og:type":136,"og:title":59,"og:site_name":107,"og:description":60},"article",{"robots":138,"canonical":95},"index,follow",{"doc_id":55,"site_id":70},1791167454]