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It specifies supporting documentation requirements and exceptions, emphasizing original itemized receipts, translated receipts for foreign language items, and optional proof-of-payment when needed. The template details evidence for airfare, accommodations, meals (per diem or receipts), transportation (car rental, personal mileage, taxi), conference registration, and hospitality, including conditions on alcohol and business-purpose documentation.",{"@graph":63,"@context":118},[64,80,101],{"@type":65,"itemListElement":66},"BreadcrumbList",[67,71,74,77],{"item":68,"name":69,"@type":70,"position":9},"https://docshare.wps.com","Home","ListItem",{"item":72,"name":10,"@type":70,"position":73},"https://docshare.wps.com/template/",2,{"item":75,"name":36,"@type":70,"position":76},"https://docshare.wps.com/template/forms/",3,{"item":78,"name":59,"@type":70,"position":79},"https://docshare.wps.com/template/expense-reimbursement-checklist-template/335993/",4,{"url":78,"name":59,"@type":81,"image":82,"author":87,"headline":59,"publisher":90,"fileFormat":93,"inLanguage":57,"description":61,"dateModified":94,"datePublished":95,"encodingFormat":93,"isAccessibleForFree":96,"interactionStatistic":97},"DigitalDocument",{"url":83,"@type":84,"width":85,"height":86},"https://docshare.wps.com/thumbnails/expense-reimbursement-checklist-template/335993.png","ImageObject",442,249,{"name":88,"@type":89},"Eden","Person",{"url":68,"name":91,"@type":92},"DocShare","Organization","application/pdf","2026-10-22","2026-09-21",true,{"@type":98,"interactionType":99,"userInteractionCount":20},"InteractionCounter",{"@type":100},"ViewAction",{"@type":102,"mainEntity":103},"FAQPage",[104,110,114],{"name":105,"@type":106,"acceptedAnswer":107},"Who is responsible for ensuring an expense is eligible and properly reimbursable?","Question",{"text":108,"@type":109},"The claimant and the approver share responsibility to confirm expenses were incurred for legitimate university business purposes and are reasonable and appropriate. The claimant is also responsible for providing necessary proof of air travel.","Answer",{"name":111,"@type":106,"acceptedAnswer":112},"When are original itemized receipts required, and what exceptions apply?",{"text":113,"@type":109},"Supported claims require original, itemized receipts from suppliers, with exceptions such as kilometrage or allowance per diem claims. Proof of payment may also be required when it is not indicated on the receipt.",{"name":115,"@type":106,"acceptedAnswer":116},"What documentation is required for business travel airfare and combined personal/business travel?",{"text":117,"@type":109},"For airfare, proof can include boarding passes, hotel bills at the destination, taxi/transit receipts, meal receipts, or a conference attendance certificate. For business travel combined with personal travel, reimbursement is limited to the business portion at the lowest available fare and an airfare quote for the business portion should be provided to the approver.","https://schema.org",{"og:url":78,"og:type":120,"og:title":59,"og:site_name":91,"og:description":61},"article",{"robots":122,"canonical":78},"index,follow",{"doc_id":124,"site_id":56},335993,1790079120,{"code":4,"msg":5,"data":127},{"doc_id":124,"user_id":128,"nickname":88,"user_avatar":129,"doc_module":9,"category_id":35,"category_name":36,"doc_title":59,"doc_description":61,"doc_content":130,"file_id":131,"file_url":132,"file_type":133,"file_size":134,"view_count":20,"is_deleted":4,"is_public":9,"is_downloadable":9,"audit_status":9,"page_count":73,"language":135,"language_code":57,"site_id":56,"html_lang":57,"table_of_contents":136,"faqs":137,"seo_title":138,"seo_description":61,"update_tm":139,"read_time":9},1374391974468,"https://ap-avatar.wpscdn.com/davatar_29158cc5080c5b710cf443261637dec0","Expense Reimbursement Checklist (Template)  \nOverriding Guidelines/Principles:  \n􀁸 It is both the claimant’s and approver’s responsibility to ensure that the expenses have been incurred for legitimate university business purposes, as well as reasonable and appropriate for the business activity undertaken.  \n􀁸 The individual who personally incurred the out‐of‐pocket expense will be reimbursed.  \n􀁸 The claim meets the terms and conditions imposed by the funding source from which they are paid; UofT policy, divisional/departmental policy or granting agency guidelines, whichever imposes the greater restrictions.  \n􀁸 Supported by original, itemized receipts from suppliers (Exception: kilometrage or allowance per diem claims) . Ensure receipts in foreign languages are translated, with any necessary clarifications.  \n􀁸 Additional Support: If proof of payment is not indicated on the original receipt, a copy of credit card statement may be required (e.g., Airfare, Conference Registration fees) . Note, items not relevant to the claim can be blacked out for privacy.  \n\n| ORIGINAL RECEIPT REQUIREMENTS/SUPPORTING DOCUMENTS |  |  |  |\n| --- | --- | --- | --- |\n| A I R F A R E  |  |  A C C O M M O D A T I O N S |  |\n| 􀂆 | Proof of Payment:\u003Cbr>􀁸 Itinerary/receipt or ticket confirmation from the airline.(original receipt must indicate method of payment and amount paid by the traveller) | 􀂆 | Proof of Stay:\u003Cbr>􀁸 Detailed statement of guest charges from the host establishment.\u003Cbr>AND\u003Cbr>􀁸 If booked through a third party booking site (e.g., Expedia), then the order confirmation from the third party booking site showing:\u003Cbr>o credit card payment\u003Cbr>o travel dates |\n| 􀂆 | Proof of Air Travel (at least ONE of the following):\u003Cbr>􀁸 Boarding passes (paper or print‐out of e‐boarding pass)\u003Cbr>􀁸 Hotel bill at the travel destination\u003Cbr>􀁸 Taxi/transit receipts to/from the destination airport/train station\u003Cbr>􀁸 Meal receipts from the travel destination\u003Cbr>􀁸 Certificate of Conference attendance |  |  |\n| 􀂆 | Business Travel combined with Personal Travel\u003Cbr>An airfare quote for the “business portion only”, taken at the same time as the actual airline booking, should be provided to the approver. | 􀂆 | AirBnB Rental – Receipt Requirements\u003Cbr>1) Proof of payment (must indicate the following):\u003Cbr>􀁸 Check In and Out dates\u003Cbr>􀁸 Details and location of host establishment\u003Cbr>􀁸 Total charges including taxes (i.e, Credit card used) |\n| 􀂆 | Flight Cancellation Insurance\u003Cbr>Relevant original receipt | 􀂆 | AND\u003Cbr>2) Proof of stay: email/message confirmation from the AirBnB host establishment substantiating that the claimant did stay at their establishment during the indicated period. |\n|  M E A L S |  |  T R A N S P O R T A T I O N  |  |\n| 􀂆 | Meal Reimbursement Options – Receipt Requirements OPTION 1: Meal per diem (No receipt requirement)\u003Cbr>Per Diem Rates:\u003Cbr>In Canada US or Intn’l Breakfast $11 $15 CAD Lunch $17 $22.50 CAD Dinner $27 $37.50 CAD Total Daily Allowance $55 $75 CAD\u003Cbr>OR\u003Cbr>OPTION 2: Original restaurant receipts of actual expenses (detailed restaurant bill)\u003Cbr>Note: Credit card receipt may be used to substantiate the\u003Cbr>| 􀂆 | Proof of Car Rental:\u003Cbr>􀁸 Copy of rental agreement/contract\u003Cbr>􀁸 Account statement and invoice\u003Cbr>􀁸 Receipts for gas purchases |\n|  |  | 􀂆 | Proof of Personal Car Use:\u003Cbr>􀁸 Mileage Per Diem Rate: 54 cents per KM\u003Cbr>􀁸 Googlemaps (or equivalent) |\n|  |  | 􀂆 | Proof of Taxi/Uber:\u003Cbr>Relevant original receipt |\n|  |  |  C O N F E R E N C E R E G I S T R A T I O N |  |\n|  |  | 􀂆 | Conference registration fees\u003Cbr>􀁸 Conference registration form\u003Cbr>􀁸 Original proof of payment (i.e. credit card voucher or statement of account, customer copy of a money order or bank draft)\u003Cbr>􀁸 For online – print out of confirmation of registration after payment |\n|  H O S P I T A L I T Y |  |  |  |\n| 􀂆 | Proof of Hospitality:\u003Cbr>􀁸 Relevant original receipt\u003Cbr>(e.g., Original restaurant receipts of actual expenses)\u003Cbr>\u003Cbr> For regular in‐house meetings between ","cbCailvfTxKlViF9","https://ap.wps.com/l/cbCailvfTxKlViF9","pdf",214077,"English","# Overriding Guidelines/Principles\n# Original Receipt Requirements / Supporting Documents\n## Airfare\n## Accommodations\n## Meals\n## Transportation\n## Conference Registration\n## Hospitality\n# Policy Notes","[{\"question\":\"Who is responsible for ensuring an expense is eligible and properly reimbursable?\",\"answer\":\"The claimant and the approver share responsibility to confirm expenses were incurred for legitimate university business purposes and are reasonable and appropriate. The claimant is also responsible for providing necessary proof of air travel.\"},{\"question\":\"When are original itemized receipts required, and what exceptions apply?\",\"answer\":\"Supported claims require original, itemized receipts from suppliers, with exceptions such as kilometrage or allowance per diem claims. Proof of payment may also be required when it is not indicated on the receipt.\"},{\"question\":\"What documentation is required for business travel airfare and combined personal/business travel?\",\"answer\":\"For airfare, proof can include boarding passes, hotel bills at the destination, taxi/transit receipts, meal receipts, or a conference attendance certificate. For business travel combined with personal travel, reimbursement is limited to the business portion at the lowest available fare and an airfare quote for the business portion should be provided to the approver.\"}]","Expense Reimbursement Checklist - Template | PDF",1790013075]