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It organizes deductible expenses by type, including accounting and legal fees, communication costs, banking and transaction fees, fuel, insurance (with continued subcategories), interest, loading, maintenance and repairs, office supplies and subscriptions, business medical items like DOT physicals, and rent or lease charges. It also covers scales, supplies, tax and license items, tolls and parking, travel with receipt rules, uniforms, payroll wages, and clarification notes on deductibility of entertainment expenses.",{"@graph":63,"@context":112},[64,80,95],{"@type":65,"itemListElement":66},"BreadcrumbList",[67,71,74,77],{"item":68,"name":69,"@type":70,"position":9},"https://docshare.wps.com","Home","ListItem",{"item":72,"name":10,"@type":70,"position":73},"https://docshare.wps.com/template/",2,{"item":75,"name":36,"@type":70,"position":76},"https://docshare.wps.com/template/forms/",3,{"item":78,"name":59,"@type":70,"position":79},"https://docshare.wps.com/template/expense-cheat-sheet-accounting-category-guide/573174/",4,{"url":78,"name":59,"@type":81,"author":82,"headline":59,"publisher":85,"fileFormat":88,"inLanguage":57,"description":61,"dateModified":89,"datePublished":89,"encodingFormat":88,"isAccessibleForFree":90,"interactionStatistic":91},"DigitalDocument",{"name":83,"@type":84},"ahduag","Person",{"url":68,"name":86,"@type":87},"DocShare","Organization","application/pdf","2026-10-13",true,{"@type":92,"interactionType":93,"userInteractionCount":4},"InteractionCounter",{"@type":94},"ViewAction",{"@type":96,"mainEntity":97},"FAQPage",[98,104,108],{"name":99,"@type":100,"acceptedAnswer":101},"Which types of costs belong under the Accounting category?","Question",{"text":102,"@type":103},"Use the Accounting category for expenses like tax preparation fees, monthly accounting fees, software costs, payroll processing, legal and attorney fees related to the business, pre-paid legal, and contract fees.","Answer",{"name":105,"@type":100,"acceptedAnswer":106},"What are the receipt requirements for travel expenses under $75?",{"text":107,"@type":103},"No receipts are required for travel expenses under $75 each, except lodging. For lodging expenses, a receipt is required, and a written or computer log can be used for many non-lodging items.",{"name":109,"@type":100,"acceptedAnswer":110},"When are entertainment expenses deductible for business?",{"text":111,"@type":103},"Entertainment is deductible only when a customer or potential customer is involved. The expenses must meet the directly-related test or the associated test, including a clear business setting and active business engagement during the entertainment period.","https://schema.org",{"og:url":78,"og:type":114,"og:title":59,"og:site_name":86,"og:description":61},"article",{"robots":116,"canonical":78},"index,follow",{"doc_id":118,"site_id":56},573174,1791934082,{"code":4,"msg":5,"data":121},{"doc_id":118,"user_id":122,"nickname":83,"user_avatar":123,"doc_module":9,"category_id":35,"category_name":36,"doc_title":59,"doc_description":61,"doc_content":124,"file_id":125,"file_url":126,"file_type":127,"file_size":128,"view_count":4,"is_deleted":4,"is_public":9,"is_downloadable":9,"audit_status":9,"page_count":76,"language":129,"language_code":57,"site_id":56,"html_lang":57,"table_of_contents":130,"faqs":131,"seo_title":132,"seo_description":61,"update_tm":119,"read_time":9},3985747870414,"https://ap-avatar.wpscdn.com/davatar_9964176cb1d06d4a9deccf72a44ae3dc","EXPENSE CHEAT SHEET  \nACCOUNTING  \nUSE THIS CATEGORY FOR ANY ACCOUNTING OR LEGAL EXPENSES  \n• Tax Prep fees  \n• Monthly accounting fees  \n• Accounting or tax software costs  \n• Payroll processing  \n• Legal fees related to the business (not citations or fines, they are not deductible)  \n• Attorney fees  \n• Pre-paid legal  \n• Contract fees  \nCOMMUNICATION  \nUSE THIS CATEGORY FOR ANY COMMUNICATION COSTS  \n• Cell Phone  \n• Office phone  \n• Satellite radio  \n• Internet fees (air card charges, wifi subscriptions)  \n• Fax charges  \n• Phone cards  \nFEES  \nUSE THIS CATEGORY FOR ANY FEES  \n• ATM fees  \n• Comcheck fees  \n• Bank fees  \n• Money order fees  \n• Broker fees or commissions  \nFUEL  \nUSE THIS CATEGORY FOR ANY FUEL RELATED COSTS  \n• Fuel  \n• Fuel Additives  \nINSURANCE  \nUSE THIS CATEGORY FOR ANY INSURANCE COSTS  \n• Primary liability  \n• Cargo insurance  \n• Physical damage insurance  \nINSURANCE (CONTINUED)  \n• NTL (non-trucking liability)  \n• Bobtail insurance.  \n• Deadhead insurance  \n• Workers comp  \n• Work accident  \n• Health insurance  \n• Disability insurance  \nINTEREST  \nUSE THIS CATEGORY FOR ANY BUSINESS RELATED INTEREST COSTS  \n• Credit card interest (used for business)  \n• Equipment loan interest (truck, trailer, apu, etc.)  \n• Business loan interest  \nLOADING  \nUSE THIS CATEGORY FOR ANY LUMPER FEES  \n• Loading  \n• Unloading  \n• Dock fees  \nMAINTENANCE  \nUSE THIS CATEGORY FOR ANY MAINTENANCE OR REPAIR COSTS  \n• Repairs  \n• Maintenance  \n• Truck washes  \n• Towing  \n• Tires  \n• Oil changes  \n• Oil analysis  \n• Parts  \n• Cost of maintaining guard dog  \nOFFICE  \nUSE THIS CATEGORY FOR ANY OFFICE EXPENSES  \n• Office supplies  \n• Paper  \n  EXPENSE CHEAT SHEET  \nOFFICE (CONTINUED)  \n• Ink cartridges  \n• Software  \n• Office machines  \n• Online subscriptions  \n• Education: Seminars  \n• Business related books (audiobooks, DVD’s)  \n• Postage  \n• Shipping charges  \n• PO Box  \n• Printing (business cards, invoices. Letterhead etc.)  \nPHYSICALS  \nUSE THIS CATEGORY FOR ANY BUSINESS MEDICAL COSTS NOTE = Do not put personal medical costs here they are not deductible as a business expense  \n• DOT Physicals  \n• Drug tests  \n• Sleep apnea testing or related costs  \n• Drug consortium costs  \nRENT / LEASE  \nUSE THIS CATEGORY FOR ANY RENTAL FEESTruck rent  \nTrailer rent Storage costs  \nTool and equipment rental Office rental  \nGarage rental  \nSCALES  \nUSE THIS CATEGORY FOR ANY SCALE FEES  \n• Scale tickets  \n• PrePass fees  \nSUPPLIES  \nUSE THIS CATEGORY FOR ANY MISC STUFF  \n• Hardware, nuts, bolts, etc  \n• Building materials  \nSUPPLIES (CONTINUED)  \n• Cleaning supplies  \n• Small tools  \n• Expendables  \nTAX / LICENSE  \nUSE THIS CATEGORY FOR ALL BUSINESS TAXES.  \nNOTE = Do not put in quarterly estimated tax payments or any other federal income tax payments (they are not tax deductible)  \n• Base plate  \n• HVUT (2290)  \n• Permits  \n• Fuel Tax  \n• CDL fees  \n• Mileage tax  \n• Business related Ad Valorem tax  \n• Oversize/Overweight Permits  \nTOLLS / PARKING  \nUSE THIS CATEGORY FOR ANY TOLLS  \n• Toll tickets  \n• EzPass, PikePass, etc (any toll related services)  \n• Parking fees  \nTRAVEL  \nUSE THIS CATEGORY FOR ANY TRAVEL RELATED COSTS  \n• Hotel / Lodging  \n• Rental car  \n• Showers  \n• Airfare (business related)  \n• Ferry  \n• Idleaire / Shorepower  \nNo receipts are required for travel expenses under $75 each with one exception: lodging. You must have a receipt for all lodging expenses. This means that you can keep a written or computer log instead of receipts for travel expenses under $75, showers, laundry, coin operate truck washes etc.  \n  EXPENSE CHEAT SHEET  \nUNIFORMS  \nUSE THIS CATEGORY FOR ANY UNIFORM COSTS  \n• Monogram or logo shirts  \n• Gloves  \n• Work boots  \n• Coveralls  \n• Rain Gear  \n• Safety Vest, goggles, hard hat  \n• Laundry  \nWAGES  \nUSE THIS CATEGORY FOR PAYROLL  \nNOTE = This is not foryour personal wages, only wages you pay to someone else  \n• Drivers  \n• Office personnel  \n• Sales people  \nOTHER NOTES / CLARIFICATION  \nWhen Are Entertainment Ex","cbCaioTQ6KeTnu8y","https://ap.wps.com/l/cbCaioTQ6KeTnu8y","pdf",646362,"English","# Expense Cheat Sheet\n## Accounting\n## Communication\n## Fees and Fuel\n## Insurance and Interest\n## Loading and Maintenance\n## Office and Medical\n## Rent/Lease and Scales\n## Supplies, Tax/License, Tolls/Parking\n## Travel\n## Uniforms and Wages\n## Other Notes / Clarification","[{\"question\":\"Which types of costs belong under the Accounting category?\",\"answer\":\"Use the Accounting category for expenses like tax preparation fees, monthly accounting fees, software costs, payroll processing, legal and attorney fees related to the business, pre-paid legal, and contract fees.\"},{\"question\":\"What are the receipt requirements for travel expenses under $75?\",\"answer\":\"No receipts are required for travel expenses under $75 each, except lodging. For lodging expenses, a receipt is required, and a written or computer log can be used for many non-lodging items.\"},{\"question\":\"When are entertainment expenses deductible for business?\",\"answer\":\"Entertainment is deductible only when a customer or potential customer is involved. The expenses must meet the directly-related test or the associated test, including a clear business setting and active business engagement during the entertainment period.\"}]","Expense Cheat Sheet - Accounting - Category Guide | PDF"]