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It requires submission at least 15 days before the event, with review within 10 business days, and approval is not guaranteed. The form collects event, exhibitor, product, distribution method, Ottawa Public Health compliance, and authorization signatures, including indemnification and exclusive-rights terms.",{"@graph":63,"@context":119},[64,80,102],{"@type":65,"itemListElement":66},"BreadcrumbList",[67,71,74,77],{"item":68,"name":69,"@type":70,"position":9},"https://docshare.wps.com","Home","ListItem",{"item":72,"name":10,"@type":70,"position":73},"https://docshare.wps.com/template/",2,{"item":75,"name":36,"@type":70,"position":76},"https://docshare.wps.com/template/forms/",3,{"item":78,"name":59,"@type":70,"position":79},"https://docshare.wps.com/template/exhibitor-food-beverage-sampling-authorization-form-nws-ott-26-cohere/288817/",4,{"url":78,"name":59,"@type":81,"image":82,"author":87,"headline":59,"publisher":90,"fileFormat":93,"inLanguage":57,"description":61,"dateModified":94,"datePublished":95,"encodingFormat":93,"isAccessibleForFree":96,"interactionStatistic":97},"DigitalDocument",{"url":83,"@type":84,"width":85,"height":86},"https://docshare.wps.com/thumbnails/exhibitor-food-beverage-sampling-authorization-form-nws-ott-26-cohere/288817.png","ImageObject",442,249,{"name":88,"@type":89},"Cart","Person",{"url":68,"name":91,"@type":92},"DocShare","Organization","application/pdf","2026-10-09","2026-09-17",true,{"@type":98,"interactionType":99,"userInteractionCount":101},"InteractionCounter",{"@type":100},"ViewAction",8,{"@type":103,"mainEntity":104},"FAQPage",[105,111,115],{"name":106,"@type":107,"acceptedAnswer":108},"How far in advance must the form be submitted, and how long does review take?","Question",{"text":109,"@type":110},"The form must be received no later than 15 days before the event. The Cohere Centre reviews fully completed forms within ten (10) business days of receipt.","Answer",{"name":112,"@type":107,"acceptedAnswer":113},"What limits apply to sample sizes for snacks, food products, and non-alcoholic beverages?",{"text":114,"@type":110},"Snack foods are limited to 1 oz (28 g) per patron, per product; food products are limited to 2 oz (57 g); and non-alcoholic beverage samples are limited to 4 oz (118 mL).",{"name":116,"@type":107,"acceptedAnswer":117},"Is selling or distributing alcoholic samples allowed?",{"text":118,"@type":110},"Alcoholic sample sale or distribution is not permitted without separate prior written approval. Authorized distributors must also obtain required permits and insurance and comply with relevant authorities.","https://schema.org",{"og:url":78,"og:type":121,"og:title":59,"og:site_name":91,"og:description":61},"article",{"robots":123,"canonical":78},"index,follow",{"doc_id":125,"site_id":56},288817,1791123289,{"code":4,"msg":5,"data":128},{"doc_id":125,"user_id":129,"nickname":88,"user_avatar":130,"doc_module":9,"category_id":35,"category_name":36,"doc_title":59,"doc_description":61,"doc_content":131,"file_id":132,"file_url":133,"file_type":134,"file_size":135,"view_count":101,"is_deleted":4,"is_public":9,"is_downloadable":9,"audit_status":9,"page_count":76,"language":136,"language_code":57,"site_id":56,"html_lang":57,"table_of_contents":137,"faqs":138,"seo_title":139,"seo_description":61,"update_tm":140,"read_time":9},18829141979164,"https://eur-avatar.wpscdn.com/davatar_6f874abed73319feea01a86fa6f0fab8","Exhibitor Food & Beverage Sampling Authorization Form  \n4899 Uplands Drive, Ottawa, Ontario K1V 2N6 | P: 613-822-8800 | catering@coherecentre.ca  \n⚠ IMPORTANT—Read Before Completing  \nThe Cohere Centre holds exclusive rights for food & beverage production and distribution within its facility. Show Distributors (show management, exhibitors, sponsors, vendors, etc. ) may request permission to sell or distribute samples for product(s) that are their primary line of business. This form must be received no later than 15 days before the event. Approval is not guaranteed.  \nSection 1—Event Information  \n\n| Event Name | National Women's Show | Event Date(s) | October 17 & 18, 2026 |\n| --- | --- | --- | --- |\n| Event Coordinator |  | Booking / File \\# |  |\n\nSection 2—Exhibitor / Company Information  \n\n| Company Name |  | Onsite Contact Person |  |\n| --- | --- | --- | --- |\n| Booth Number(s) |  | Telephone Number |  |\n| Email Address |  | Fax Number |  |\n| Billing Address |  | City |  |\n| Province / State |  | Postal Code / Zip Code |  |\n| Company Website |  |  |  |\n| Products created in a commercial kitchen? | □ Yes □ No |  |  |\n\nSection 3—Products to be Sampled or Sold  \n\n| Maximum Portion Sizes |  |  |  |  |\n| --- | --- | --- | --- | --- |\n| \u003Cbr>Product Type Maximum Sample Size Notes |  |  |  |  |\n|  | Snack Foods | 1 oz (28 g) | Per patron, per product |  |\n|  | Food Products (all other) | 2 oz (57 g) | Per patron, per product |  |\n|  | Beverage Samples (non-alcoholic) | 4 oz (118 mL) | Per patron, per product |  |\n| \u003Cbr>Alcoholic Beverages See Alcohol Sampling Form Separate authorization required |  |  |  |  |\n\n\n| Description of Item | Sample or Sale | Type of Packaging | Portion Size | \\# of Portions |\n| --- | --- | --- | --- | --- |\n|  | □ Sample □ Sale |  |  |  |\n|  | □ Sample □ Sale |  |  |  |\n|  | □ Sample □ Sale |  |  |  |\n|  | □ Sample □ Sale |  |  |  |\n|  | □ Sample □ Sale |  |  |  |\n|  | □ Sample □ Sale |  |  |  |\n|  | □ Sample □ Sale |  |  |  |\n|  | □ Sample □ Sale |  |  |  |\n\nSection 4—Distribution Details  \n\n| Proposed Method of Distribution |  |\n| --- | --- |\n| Purpose of Distribution |  |\n\nSection 5—Terms & Conditions  \nBy signing this form, the Show Distributor acknowledges and agrees to all of the following:  \n1. Exclusive Rights. The Cohere Centre holds exclusive rights for food and beverage production and distribution within its facility. Show Distributors may request permission to sell or distribute samples for product(s) that are produced and/or sold as their primary line of business. The Cohere Centre holds all final rights to approve or deny any or all requests.  \n2. Permitted Activities. With prior written approval of the Cohere Centre, Show Distributors are permitted to:  \n(a) Sell products that are packaged, sealed in bulk quantities and intended to be consumed off-site; and/or  \n(b) Distribute complimentary food samples on premises during a show/event, restricted to: 1 oz for snack foods, 2 oz for food products of any kind, and 4 oz for non-alcoholic beverage samples.  \n(c) The sale or distribution of alcoholic samples is not permitted without separate prior written approval. Show Distributors must obtain all required permits and insurance and fully comply with the rules and regulations of all relevant authorities, including the Cohere Centre, the AGCO, and the LLBO.  \n3. Indemnification. Authorized Show Distributors agree to indemnify the Cohere Centre with respect to any liability resulting from the sale or distribution of samples. The Cohere Centre will not be responsible for the quality and/or state of samples sold or distributed. Show Distributors must comply with all Cohere Centre and government  \n(municipal/provincial/federal) food health and safety regulations.  \n4. Costs. All costs associated with the transportation, setup, power, display, cleanup and teardown of the exhibit booth, products, equipment, smallwares, etc. are the sole responsibility of the Show Distributor.  \n5. Review Period. The Co","cbCaidGjeWmEZe67","https://ap.wps.com/l/cbCaidGjeWmEZe67","pdf",232048,"English","# Section 1—Event Information\n# Section 2—Exhibitor / Company Information\n# Section 3—Products to be Sampled or Sold\n# Section 4—Distribution Details\n# Section 5—Terms & Conditions\n# Section 6—Ottawa Public Health Compliance\n# Section 7—Authorization & Signatures","[{\"question\":\"How far in advance must the form be submitted, and how long does review take?\",\"answer\":\"The form must be received no later than 15 days before the event. The Cohere Centre reviews fully completed forms within ten (10) business days of receipt.\"},{\"question\":\"What limits apply to sample sizes for snacks, food products, and non-alcoholic beverages?\",\"answer\":\"Snack foods are limited to 1 oz (28 g) per patron, per product; food products are limited to 2 oz (57 g); and non-alcoholic beverage samples are limited to 4 oz (118 mL).\"},{\"question\":\"Is selling or distributing alcoholic samples allowed?\",\"answer\":\"Alcoholic sample sale or distribution is not permitted without separate prior written approval. Authorized distributors must also obtain required permits and insurance and comply with relevant authorities.\"}]","Exhibitor Food & Beverage Sampling Authorization Form - NWS-OTT-26-Cohere | PDF",1789634008]