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Responsibilities include executive calendar and correspondence management, coordination of meetings and non-fundraising events, office logistics and records maintenance, and production of presentations, reports, and spreadsheets. The position also supports proofreading and edits for accuracy, assists during peak activities and fundraising, coordinates travel for staff and members, and manages related administrative tasks for the Montana Alliance of Boys & Girls Clubs and the Montana Area Council.",{"@graph":63,"@context":119},[64,80,102],{"@type":65,"itemListElement":66},"BreadcrumbList",[67,71,74,77],{"item":68,"name":69,"@type":70,"position":9},"https://docshare.wps.com","Home","ListItem",{"item":72,"name":10,"@type":70,"position":73},"https://docshare.wps.com/template/",2,{"item":75,"name":16,"@type":70,"position":76},"https://docshare.wps.com/template/resumes/",3,{"item":78,"name":59,"@type":70,"position":79},"https://docshare.wps.com/template/executive-operations-specialist-job-description-2024/259707/",4,{"url":78,"name":59,"@type":81,"image":82,"author":87,"headline":59,"publisher":90,"fileFormat":93,"inLanguage":57,"description":61,"dateModified":94,"datePublished":95,"encodingFormat":93,"isAccessibleForFree":96,"interactionStatistic":97},"DigitalDocument",{"url":83,"@type":84,"width":85,"height":86},"https://docshare.wps.com/thumbnails/executive-operations-specialist-job-description-2024/259707.png","ImageObject",442,249,{"name":88,"@type":89},"Ava Thompson","Person",{"url":68,"name":91,"@type":92},"DocShare","Organization","application/pdf","2026-10-21","2026-09-13",true,{"@type":98,"interactionType":99,"userInteractionCount":101},"InteractionCounter",{"@type":100},"ViewAction",6,{"@type":103,"mainEntity":104},"FAQPage",[105,111,115],{"name":106,"@type":107,"acceptedAnswer":108},"What is the primary function of the Executive Operations Specialist?","Question",{"text":109,"@type":110},"The Executive Operations Specialist provides direct administrative support to three executive leaders, supporting day-to-day operations, calendar management, communications, and efficient business operations.","Answer",{"name":112,"@type":107,"acceptedAnswer":113},"What administrative and operational responsibilities are included?",{"text":114,"@type":110},"The role coordinates executive schedules and correspondence, plans meetings and events, maintains office logistics and records, prepares presentations and reports, and reviews documents for accuracy.",{"name":116,"@type":107,"acceptedAnswer":117},"What skills and tools are required for this position?",{"text":118,"@type":110},"The job requires five to ten years of successful administrative support experience, strong analytical and organizational skills, excellent written and verbal communication, and proficiency in Microsoft Office Suite including Outlook and Teams.","https://schema.org",{"og:url":78,"og:type":121,"og:title":59,"og:site_name":91,"og:description":61},"article",{"robots":123,"canonical":78},"index,follow",{"doc_id":125,"site_id":56},259707,1790347264,{"code":4,"msg":5,"data":128},{"doc_id":125,"user_id":129,"nickname":88,"user_avatar":130,"doc_module":9,"category_id":15,"category_name":16,"doc_title":59,"doc_description":61,"doc_content":131,"file_id":132,"file_url":133,"file_type":134,"file_size":135,"view_count":101,"is_deleted":4,"is_public":9,"is_downloadable":9,"audit_status":9,"page_count":76,"language":136,"language_code":57,"site_id":56,"html_lang":57,"table_of_contents":137,"faqs":138,"seo_title":139,"seo_description":61,"update_tm":140,"read_time":9},1649267921044,"https://us-avatar.wpscdn.com/avatar/1800007509477c92dfb?_k=1786009248482753345","Position Title: Executive Operations Specialist  \nPerformance Profile: Administrative Professional  \nDepartment: Administration  \nReports To: President & CEO  \nFLSA Status: Non-Exempt  \nPRIMARY FUNCTION:  \nThe Executive Operations Specialist will provide direct administrative support to the three executive leaders of the Boys & Girls Clubs of Yellowstone County, which will include: supporting day-to-day business operations, calendar management, assisting with electronic and print communication, and ensuring efficient business operations. Additionally, this professional will typically be involved in numerous aspects of the Club’s daily operation and the organization’s highest priority projects.  \nKEY ROLES (Essential Job Responsibilities):  \nAdministrative and Operational Systems  \n􀁸 Coordinate the schedules for each executive leader and assist with their electronic and print communication.  \no Manage and maintain the calendars of executive leaders, scheduling meetings, appointments, and travel arrangements.  \no Handle incoming and outgoing correspondence, including emails, letters, and phone calls, ensuring timely and appropriate responses.  \n􀁸 Coordinate details and logistics for organization meetings and non-fundraising events and ensure the timely and accurate completion of related follow-up activities and information for the Club’s executive leaders including meeting minutes.  \no Plan and organize meetings, conferences, and non-fundraising events, including booking venues if necessary, arranging catering, and preparing materials.  \no Record and distribute meeting minutes, track action items, and ensure follow-up on assigned tasks.  \n􀁸 Coordinate office logistics, supplies, records, and resources to ensure the efficient operation of all aspects of the administrative and business operations.  \no Oversee office supply inventory, ordering and restocking as needed.  \no Maintain organized records and files, both physical and digital, ensuring easy access and retrieval.  \n􀁸 Conduct research, and prepare various presentations, reports, spreadsheets, and documents as requested.  \no Gather and analyze data from various sources to support decision-making and strategic planning.  \no Create professional presentations, detailed reports, and comprehensive spreadsheets to communicate findings and recommendations.  \n􀁸 Review and edit various documents and projects for accuracy.  \no Proofread and edit documents for grammar, punctuation, and formatting errors.  \no Ensure consistency and accuracy in all written materials, including reports, proposals, and communications.  \n􀁸 Provide additional staff support during peak Clubhouse activities and fundraising events.  \no Assist with event setup, registration, and coordination during busy periods.  \no Support fundraising initiatives by helping with donor communications, tracking contributions, and organizing related activities.  \n􀁸 Coordinate travel arrangements for Club staff and members traveling on Club sponsored events and activities.  \no Book flights, accommodations, and transportation for staff and members.  \no Prepare travel itineraries and ensure all necessary travel documents are in order.  \n􀁸 Perform other related duties and responsibilities as assigned or required.  \no Take on additional tasks and projects as needed to support the organization’s goals and objectives.  \no Adapt to changing priorities and work collaboratively with team members to achieve success.  \n􀁸 Coordinate and complete administrative tasks for the Montana Alliance of Boys & Girls Clubs, and the Montana Area Council.  \no Coordinate the receipt and deposit of revenue and process requests for payment of invoices for the Montana Alliance and Montana Area Council.  \no Coordinate regular communication and documentation for the Montana Alliance and Montana Area Council.  \nRELATIONSHIPS:  \nInternal:  \nMaintain close, regular contact with the President & CEO, Vice-President Culture & Innovation, VicePresident Donor Advancemen","cbCailwxACWw5JRf","https://ap.wps.com/l/cbCailwxACWw5JRf","pdf",506501,"English","# Primary Function\n## Key Roles (Essential Job Responsibilities)\n### Administrative and Operational Systems\n## Relationships\n## Skills / Knowledge Required\n## Physical Requirements / Work Environment\n## Disclaimer","[{\"question\":\"What is the primary function of the Executive Operations Specialist?\",\"answer\":\"The Executive Operations Specialist provides direct administrative support to three executive leaders, supporting day-to-day operations, calendar management, communications, and efficient business operations.\"},{\"question\":\"What administrative and operational responsibilities are included?\",\"answer\":\"The role coordinates executive schedules and correspondence, plans meetings and events, maintains office logistics and records, prepares presentations and reports, and reviews documents for accuracy.\"},{\"question\":\"What skills and tools are required for this position?\",\"answer\":\"The job requires five to ten years of successful administrative support experience, strong analytical and organizational skills, excellent written and verbal communication, and proficiency in Microsoft Office Suite including Outlook and Teams.\"}]","Executive Operations Specialist - Job Description - 2024 | PDF",1789335324]