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Role provides high-level administrative support through calendar management, email/phone/mail triage, drafting and editing correspondence and reports, meeting agenda preparation and minute taking, and travel itinerary coordination. Responsibilities also include project tracking, research and data compilation for executive decisions, confidential handling of sensitive information, and office operations support. Qualifications emphasize 3–5 years of senior administrative experience, strong communication, Microsoft Office and Outlook proficiency, discretion, and effective multitasking. 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Applications are accepted until the position is filled, and early submission is encouraged, with background and reference screening required for the successful candidate.","https://schema.org",{"og:url":78,"og:type":120,"og:title":59,"og:site_name":91,"og:description":61},"article",{"robots":122,"canonical":78},"index,follow",{"doc_id":124,"site_id":56},257020,1790298900,{"code":4,"msg":5,"data":127},{"doc_id":124,"user_id":128,"nickname":88,"user_avatar":129,"doc_module":9,"category_id":40,"category_name":41,"doc_title":59,"doc_description":61,"doc_content":130,"file_id":131,"file_url":132,"file_type":133,"file_size":134,"view_count":15,"is_deleted":4,"is_public":9,"is_downloadable":9,"audit_status":9,"page_count":73,"language":135,"language_code":57,"site_id":56,"html_lang":57,"table_of_contents":136,"faqs":137,"seo_title":138,"seo_description":61,"update_tm":139,"read_time":9},8796095462418,"https://ap-avatar.wpscdn.com/avatar/80000253c1241d02b47?x-image-process=image/resize,m_fixed,w_180,h_180&k=1778826106357471780","| Job Title: Executive Assistant\u003Cbr>Department: Sarasota County Tax Collector\u003Cbr>Location: Sarasota County, Florida\u003Cbr>Reports To: Tax Collector\u003Cbr>FLSA Status: Non-Exempt, Subject to Overtime\u003Cbr>Job Type: Full-time\u003Cbr>Hourly Range: $25.70- $34.70 |\n| --- |\n| Job Description\u003Cbr>The Sarasota County Tax Collector’s OƯice is dedicated to providing eƯicient, transparent, and courteous service to our residents while upholding the highest standards of financial stewardship. Our team is committed to accuracy, integrity, and professionalism in every transaction we manage. Our mission is Exceptional StaƯ, Exceptional Service.\u003Cbr>We are currently seeking a detail-oriented and proactive Executive Assistant to join our Administrative Team. The Executive Assistant provides high-level administrative support to the Tax Collector by conducting research, preparing reports, handling information requests, and performing a variety of administrative and clerical functions. This role serves as an internal point of contact for the Tax Collector, ensuring seamless coordination andeƯective communication across all activities. |\n\n1. Administrative Support:  \n􀁸 Manage and maintain the Tax Collector’s calendar, including scheduling meetings, appointments, and travel arrangements.  \n􀁸 Prioritize incoming communications (emails, calls, mail) and respond or redirect as appropriate.  \n􀁸 Composes memos, letters; formats, edits, proofs and prepares correspondence, presentations, and reports for distribution.  \n2. Meeting Coordination:  \n􀁸 Organize and prepare agendas, materials, and minutes for meetings, ensuring the Tax Collector is well-prepared for all meetings.  \n􀁸 Attend meetings to capture notes and ensure follow-ups are executed eƯectively.  \n􀁸 Liaise with internal and external stakeholders to coordinate schedules and ensure meetings run smoothly.  \n3. Travel Management:  \n􀁸 Plan, book, and manage complex travel itineraries.  \n􀁸 Prepare detailed travel briefs and ensure all travel-related documents are in order.  \n4. Project Management:  \n􀁸 Assist in tracking and managing projects, ensuring deadlines are met and deliverables are completed.  \n􀁸 Conduct research and compile data to support executive decision-making.  \n5. Confidentiality and Discretion:  \n􀁸 Handle sensitive information with the utmost confidentiality and professionalism.  \n6. OƯice Management Support:  \n􀁸 Collaborate with other staƯ to ensure smooth oƯice operations and foster a positive and collaborative working environment.  \n􀁸 Order and maintain oƯice supplies and equipment as needed.  \n\n| Qualifications and Skills\u003Cbr>Education and Experience:\u003Cbr>􀁸 3-5 years of experience in an executive or senior administrative support role.\u003Cbr>􀁸 Must have experience in supporting leadership teams in a demanding work environment.\u003Cbr>Key Competencies:\u003Cbr>􀁸 Exceptional organizational and time management skills.\u003Cbr>􀁸 Strong written and verbal communication abilities.\u003Cbr>􀁸 Strong computer skills, including proficiency in Microsoft OƯice suite and internet research skills; familiarity with Outlook and calendar scheduling is a must.\u003Cbr>􀁸 Ability to prioritize tasks, manage multiple projects simultaneously, and meet deadlines eƯectively.\u003Cbr>􀁸 Strong attention to detail and a proactive problem-solver.\u003Cbr>􀁸 Ability to handle confidential information with integrity and discretion.\u003Cbr>Other Requirements:\u003Cbr>􀁸 Professional demeanor and ability to build relationships with stakeholders at all levels.\u003Cbr>􀁸 Communicates with all levels of Tax Collector employees, taxpayers, vendors, and the general public. |\n| --- |\n| Benefits\u003Cbr>􀁸 Comprehensive benefits package, including health, dental, vision, and retirement plans.\u003Cbr>􀁸 Paid vacation, sick leave, and holidays.\u003Cbr>􀁸 Opportunities for professional development.\u003Cbr>Working Conditions\u003Cbr>􀁸 Monday to Friday\u003Cbr>􀁸 Work is performed in a standard oƯice environment.\u003Cbr>􀁸 May require sitting for extended periods and occasional lifting of materials (up to 25 lbs) .\u003Cbr>􀁸 Interaction wi","cbCaipVbOzYcvm5i","https://ap.wps.com/l/cbCaipVbOzYcvm5i","pdf",315566,"English","# Job Title\n# Job Description\n## Administrative Support\n## Meeting Coordination\n## Travel Management\n## Project Management\n## Confidentiality and Discretion\n## Office Management Support\n# Qualifications and Skills\n# Benefits\n# Working Conditions\n# How to Apply","[{\"question\":\"What are the core responsibilities of the Executive Assistant role?\",\"answer\":\"Manage the Tax Collector’s calendar and communications, draft and proof correspondence and reports, coordinate meetings (agendas, materials, minutes), plan complex travel, and support project tracking and research for executive decisions.\"},{\"question\":\"What qualifications and skills are required?\",\"answer\":\"3–5 years of experience in executive or senior administrative support, proven support for leadership teams, strong organizational and time management, excellent written/verbal communication, strong computer skills (Microsoft Office suite and Outlook/calendar scheduling), and the ability to handle confidential information with discretion.\"},{\"question\":\"How should candidates apply, and what is the application timeline?\",\"answer\":\"Submit a resume and cover letter to the provided employment email. Applications are accepted until the position is filled, and early submission is encouraged, with background and reference screening required for the successful candidate.\"}]","Executive Assistant | PDF",1789310663]