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We are seeking a dynamic executive assistant who can effectively support management in a fast-moving and developing organisation.  \nABOUT THE ORGANISATION  \nSteelWatch is a new international civil society organisation established in June 2023, driving corporate accountability in the steel sector and urgent climate action. Our vision is a steel sector that underpins a thriving zero-emissions economy. Our priority is for the steel industry to get on track for a 1.5 degree warming trajectory this side of 2030.  \nABOUT THE ROLE  \nAs a member of the first international climate NGO specialising in steel decarbonisation, you will work with other SteelWatch team members located across Asia-Pacific, Africa and Europe. The Executive Assistant will be a vital team member, providing critical, executive administrative support to enable the Executive Director and SteelWatch Leadership team to operate effectively. The duties associated with the role will evolve significantly as SteelWatch evolves. The Executive Assistant reports to the Executive Director.  \nKey Responsibilities  \nThe role is focused on supporting the Executive Director and SteelWatch Leadership team on a number of tasks, not limited to:  \n● Manage diaries, schedule appointments, and prioritise requests.  \n● Organise and book travel arrangements according to diary needs and internal policies.  \n● Arrange and prepare for meetings with external partners, allies, donors and industry meetings, handling logistics (timing, location, travel, virtual arrangements)  \n● Draft supporting materials (e.g., presentations) and assist with minute-taking, ensuring team input.  \n● Track and manage written communication with key external contacts, including funder updates.  \nThe role also requires you to work on several governance and operational activities, not limited to:  \n● Support the Supervisory Board and Management Board in effective  \ndecision-making by ensuring clear agendas, logistical support in organising these meetings, plus minute taking, sign-off and circulation.  \n● Assist with key organisational processes and tasks, collaborating closely with the Operations Lead and team members on new staff recruitment, contracting and onboarding processes.  \n● Support research and delivery against organisational goals, monitor Director  \nexpenditure, manage system and IT tool access for staff and consultants, and maintain filing and other administrative systems.  \n● Perform other duties and responsibilities as assigned.  \nPERSON SPECIFICATION  \nThe ideal candidate will bring a proactive, creative and tactful approach to making logistics run smoothly in a busy, evolving, international organisation. They will have the highest professional standards and strong interpersonal communication skills.  \nADDITIONAL INFORMATION  \nLocation: The position is remote, but you must have the right to work in your location, which should be in a time zone within two hours of Central European Time. You will be employed in that country. SteelWatch is unable to support any visa application process.  \nWork environment: The work is mainly remote, with some face-to-face meetings depending on location. Working hours are flexible. Team members are currently located in Japan, the UK, Spain, Germany and the Netherlands, and the team will continue to grow internationally. There will be some early mornings or evenings to accommodate interactions across time zones, with the flexibility to adjust your weekly schedule accordingly. Travel will be required to collaborate with allies and meet the team in person.  \nTerms: The role is expected to be long-term and managed via an Employer of Record. The initial contract will be for 12 months, if feasible, within local employment regulations. While we envision this as a full-time role, we are open to other options (minimum 60% unless a jo","cbCairJRQKF1DF0I","https://ap.wps.com/l/cbCairJRQKF1DF0I","pdf",73706,"English","# Opportunity\n## About the Organisation\n## About the Role\n## Key Responsibilities\n## Person Specification\n## Additional Information\n## Application Process\n## Equal Opportunities\n## Discover More\n## Code of Ethics","[{\"question\":\"Who does the Executive Assistant report to, and what is the core support focus?\",\"answer\":\"The Executive Assistant reports to the Executive Director. The role provides executive administrative support so the Executive Director and Leadership team can operate effectively.\"},{\"question\":\"What key responsibilities are included in managing external engagements?\",\"answer\":\"The role organizes and prepares meetings with external partners, allies, donors, and industry meetings, handling logistics such as timing, location, and travel or virtual arrangements. It also drafts supporting materials and manages written communication with key external contacts, including funder updates.\"},{\"question\":\"What are the main working conditions and contract expectations?\",\"answer\":\"The position is mainly remote with some face-to-face meetings depending on location, and working hours are flexible. It is expected to be long-term and managed via an Employer of Record, with an initial 12-month contract if feasible under local employment regulations.\"}]","Executive Assistant - SteelWatch - Opportunity | PDF",1789289475]