[{"data":1,"prerenderedAt":-1},["ShallowReactive",2],{"detail-sidebar-cat-1-en-105":3,"doc-seo-259408-105":53,"doc-detail-259408-en":126},{"code":4,"msg":5,"data":6},0,"success",[7,14,19,24,29,34,39,44,49],{"id":8,"doc_module":9,"doc_module_name":10,"category_name":11,"show_sort_weight":12,"slug":13},11,1,"Template","Presentations",90,"presentations",{"id":15,"doc_module":9,"doc_module_name":10,"category_name":16,"show_sort_weight":17,"slug":18},12,"Resumes",80,"resumes",{"id":20,"doc_module":9,"doc_module_name":10,"category_name":21,"show_sort_weight":22,"slug":23},14,"Invoices",70,"invoices",{"id":25,"doc_module":9,"doc_module_name":10,"category_name":26,"show_sort_weight":27,"slug":28},15,"Posters",60,"posters",{"id":30,"doc_module":9,"doc_module_name":10,"category_name":31,"show_sort_weight":32,"slug":33},16,"Social Media",50,"social-media",{"id":35,"doc_module":9,"doc_module_name":10,"category_name":36,"show_sort_weight":37,"slug":38},17,"Forms",40,"forms",{"id":40,"doc_module":9,"doc_module_name":10,"category_name":41,"show_sort_weight":42,"slug":43},18,"Letters",30,"letters",{"id":45,"doc_module":9,"doc_module_name":10,"category_name":46,"show_sort_weight":47,"slug":48},21,"Paper Templates",5,"papers-templates",{"id":50,"doc_module":9,"doc_module_name":10,"category_name":51,"show_sort_weight":4,"slug":52},158,"General","general-158",{"code":4,"msg":54,"data":55},"ok",{"site_id":56,"language":57,"slug":58,"title":59,"keywords":60,"description":61,"schema_data":62,"social_meta":119,"head_meta":121,"extra_data":123,"updated_unix":125},105,"en","executive-assistant-office-of-the-board-of-governors-job-description","Executive Assistant - Office of the Board of Governors - Job Description","","Executive Assistant role for the Office of the Board of Governors at Kwantlen Polytechnic University, created in January 2023 and revised in May 2026. The position delivers complex, confidential administrative support with strong communication responsibilities for the Board, Board Members, meetings, and committees. Core duties include drafting sensitive correspondence and written materials, editing board submissions for accuracy, coordinating high-volume meetings, preparing agendas and minutes, managing document retention and distribution, conducting background research for submissions, and liaising internally and externally with university leadership, ministries, agencies, Senate, and union representatives.",{"@graph":63,"@context":118},[64,80,101],{"@type":65,"itemListElement":66},"BreadcrumbList",[67,71,74,77],{"item":68,"name":69,"@type":70,"position":9},"https://docshare.wps.com","Home","ListItem",{"item":72,"name":10,"@type":70,"position":73},"https://docshare.wps.com/template/",2,{"item":75,"name":16,"@type":70,"position":76},"https://docshare.wps.com/template/resumes/",3,{"item":78,"name":59,"@type":70,"position":79},"https://docshare.wps.com/template/executive-assistant-office-of-the-board-of-governors-job-description/259408/",4,{"url":78,"name":59,"@type":81,"image":82,"author":87,"headline":59,"publisher":90,"fileFormat":93,"inLanguage":57,"description":61,"dateModified":94,"datePublished":95,"encodingFormat":93,"isAccessibleForFree":96,"interactionStatistic":97},"DigitalDocument",{"url":83,"@type":84,"width":85,"height":86},"https://docshare.wps.com/thumbnails/executive-assistant-office-of-the-board-of-governors-job-description/259408.png","ImageObject",442,249,{"name":88,"@type":89},"นรินทร์","Person",{"url":68,"name":91,"@type":92},"DocShare","Organization","application/pdf","2026-10-25","2026-09-13",true,{"@type":98,"interactionType":99,"userInteractionCount":47},"InteractionCounter",{"@type":100},"ViewAction",{"@type":102,"mainEntity":103},"FAQPage",[104,110,114],{"name":105,"@type":106,"acceptedAnswer":107},"Who does the Executive Assistant report to and what is the primary function?","Question",{"text":108,"@type":109},"The role reports to the Associate University Secretary. It performs complex and confidential administrative duties with a strong communication role supporting the Board Office, Board Members, and board-related meetings and committees.","Answer",{"name":111,"@type":106,"acceptedAnswer":112},"What are the key responsibilities related to board documents and meetings?",{"text":113,"@type":109},"The Executive Assistant drafts and edits confidential correspondence and materials, supports motions and key messages accuracy, schedules and coordinates meetings, prepares agendas and gathers background materials, records proceedings, and distributes minutes with timely follow-up.",{"name":115,"@type":106,"acceptedAnswer":116},"What administrative systems and external communications does the role manage?",{"text":117,"@type":109},"The position manages document management, retention, filing, and distribution systems, acts as a gatekeeper for board member inquiries, and maintains strong internal and external communication with university leadership, other institutions, ministries and agencies, Senate, and union representatives.","https://schema.org",{"og:url":78,"og:type":120,"og:title":59,"og:site_name":91,"og:description":61},"article",{"robots":122,"canonical":78},"index,follow",{"doc_id":124,"site_id":56},259408,1790347269,{"code":4,"msg":5,"data":127},{"doc_id":124,"user_id":128,"nickname":88,"user_avatar":129,"doc_module":9,"category_id":15,"category_name":16,"doc_title":59,"doc_description":61,"doc_content":130,"file_id":131,"file_url":132,"file_type":133,"file_size":134,"view_count":47,"is_deleted":4,"is_public":9,"is_downloadable":9,"audit_status":9,"page_count":79,"language":135,"language_code":57,"site_id":56,"html_lang":57,"table_of_contents":136,"faqs":137,"seo_title":138,"seo_description":61,"update_tm":139,"read_time":73},2336475104957,"https://ap-avatar.wpscdn.com/avatar/22000c4c6bd8a5076e1?x-image-process=image/resize,m_fixed,w_180,h_180&k=1787554080175789136","JOB DESCRIPTION  \nWe at Kwantlen Polytechnic University respectfully acknowledge that we live, work and study in a region that overlaps with the unceded traditional and ancestral First Nations territories of the Musqueam, Katzie, Semiahmoo, Tsawwassen, Qayqayt, and Kwikwetlem, and with the lands of the Kwantlen First Nation, which gifted its name to this university.  \nPOSITION TITLE: Executive Assistant, Office of the Board of Governors  \nDEPARTMENT: Board of Governors DATE CREATED: January 2023  \nDIVISION/FACULTY: University Secretariat DATE REVISED: May 2026  \nORGANIZATIONAL STRUCTURE  \nThis role reports to the Associate University Secretary.  \nPRIMARY FUNCTION  \nThe Executive Assistant performs a wide variety of complex and confidential administrative duties and has a strong communication role in support of the Board Office, Board Members, Board of Governors meetings and its committees.  \nThe Executive Assistant performs duties that require considerable confidentiality and sensitivity, initiative, tact, maturity, and independent judgment. The Executive Assistant demonstrates discretion in preparing, disclosing, and handling information of a confidential, controversial, and sensitive nature; establishes work priorities and remains flexible; possessing strong interpersonal, organizational, and communication skills.  \nThe Executive Assistant has regular contact with Senior Executive and other leadership teams as well as the operating divisions’ management team members. The Executive Assistant is a communication liaison within and outside of the Board Office and receives questions from key parties across the organization. The Executive Assistant has a strong internal and external communication role including liaising with key parties across the university, other post-secondary institutions, the Ministry of Advanced Education, Skills and Training, Crown Agencies and Board Resourcing Office, Senate Office and union representatives.  \nKEY RESPONSIBILITIES  \n1. Drafts and prepares a wide variety of correspondence, manuals, forms, reports and other written materials, many of which are of a confidential and highly sensitive nature (i.e. , relating to land, labour and legal issues for the Board of Governors) .  \n2. Drafts and/or edits materials that are submitted to the Board and its committees to ensure that Motions, Key Messages and other content is accurate and appropriate, and makes recommendations, taking into consideration relevant policies, guidelines, and procedures.  \n3. Schedules, plans and coordinates a high volume of meetings involving the Board of Governors and its committees, as required. This includes planning for room layout, catering and IT support and trouble-shooting during meetings, if required.  \n4. Provides high-level support to the Board and its committees and maintains the utmost professionalism and confidentiality while managing a heavy workload.  \n5. Participates in a variety of meetings through methods such as drafting agendas, gathering background materials including reports and handouts, attending and recording proceedings, preparing and distributing minutes, and taking follow-up action such as drafting correspondence for signature, ascertaining status of item/issue, and investigating designated items.  \n6. Provides direct support to the Board of Governors in relation to the President’s Annual Goals and Objectives, Performance Evaluation and other sensitive and confidential items, as required.  \n7. Works closely with the Senate office to ensure that items move appropriately through the bicameral governance process.  \n8. Manages a document management and retention program for the Board Office. Designsand maintains filing and distribution systems for a variety of records and files such as correspondence and reports by methods such as indexing binders, creating and labeling files, and filing information. Maintains a bring-forward system.  \n9. Researches, gathers, compiles and analyzes information related to s","cbCaimkfXtvlJ3rU","https://ap.wps.com/l/cbCaimkfXtvlJ3rU","pdf",164472,"English","# Position Title\n## Department\n## Primary Function\n## Key Responsibilities","[{\"question\":\"Who does the Executive Assistant report to and what is the primary function?\",\"answer\":\"The role reports to the Associate University Secretary. It performs complex and confidential administrative duties with a strong communication role supporting the Board Office, Board Members, and board-related meetings and committees.\"},{\"question\":\"What are the key responsibilities related to board documents and meetings?\",\"answer\":\"The Executive Assistant drafts and edits confidential correspondence and materials, supports motions and key messages accuracy, schedules and coordinates meetings, prepares agendas and gathers background materials, records proceedings, and distributes minutes with timely follow-up.\"},{\"question\":\"What administrative systems and external communications does the role manage?\",\"answer\":\"The position manages document management, retention, filing, and distribution systems, acts as a gatekeeper for board member inquiries, and maintains strong internal and external communication with university leadership, other institutions, ministries and agencies, Senate, and union representatives.\"}]","Executive Assistant - Office of the Board of Governors - Job Description | PDF",1789332380]