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$54,993 annually min-mid  \nWork Year: 196 Contact Days/Year (1 Jul – 30 Jun)  \nFLSA Status: Non-Exempt until minimum salary under Colorado & FLSA met,  \nthen Exempt  \nBenefits Eligible: Yes, full (full benefits eligibility at .75 FTE)  \nReports To: Executive Director  \nDirect Report(s): None  \nPosition Summary:  \nThe Executive Assistant provides high-level administrative support to the Executive Director and school leadership team, collaborating with administrators to coordinate daily activities, manage schedules, handle financial transactions, and address daily staffing needs. Serving asthe primary point of contact and a key public relations liaison for the community and school stakeholders, they lead all enrollment operations, manage documents, facilitate communication, prepare materials and spaces, and ensure compliance with school and district policies. Additionally, the Executive Assistant contributes to student care, safety, welfare, and discipline—a role requiring discretion with sensitive information and a strong grasp of school policies, procedures, and public sector governance.  \nEssential Duties and Responsibilities:  \nSpecific duties include (other duties may be assigned):  \nSCHOOL OPERATIONS:  \n• Daily Office & Front Desk Operations: Serve as the primary point of contact for students, parents, staff, visitors, and guests. Manage core front-office duties including answering phones, routing mail, managing office supplies, supporting volunteer programs, and overseeing vendor relationships.  \n• Event & Logistics Support: Assist with the setup, tear-down, and organization of special events, meetings, assemblies, and field trips.  \n• Community Relations & Conflict Resolution: Act as the school’s main public relations liaison. Explain school/district policies and guidelines to staff, families, and the public. Serve as a liaison between the district, school, families, and community partners (making external referrals when needed) . Direct discipline process documentation and facilitate conflict mediation with students and guardians.  \n• Website & Digital Compliance: Upload documents and calendar events in a timely manner to keep the website current and compliant with state and district requirements.  \n• Communications & Records Management: Maintain databases, mailing lists, and physical/electronic filing systems. Prepare handbooks, schedules, opening/closing  \nLearning with Heart. Leading with Excellence.  \nprocedures, bulletins, newsletters, reports, invitations, agendas, and meeting minutes. Update voicemail bulletin board messaging and maintain regular contact with  \ncommunity organizations (PTO, Parks & Recreation, Rotary, Kiwanis, etc.) .  \n• Financial Administration: Contact families regarding school fees as needed.  \n• Staffing & Substitute Coordination: Serve as the point of contact for staff and substitute teachers, managing relevant internal staffing systems.  \n• Facilities & Equipment Management: Maintain the master calendar and manage building use requests. Oversee equipment maintenance, train staff on equipment use, and troubleshoot equipment issues. Serve as third-tier facility support when both the Facility Manager and Custodian are unavailable.  \nENROLLMENT AND RETENTION:  \n• Full-Cycle Enrollment Management: Facilitate the end-to-end enrollment process from initial inquiry to student attendance, including managing enrollment emails, phone calls, and school tours.  \n• Family Onboarding & Registration: Guide families through the enrollment journey; organize, coordinate, and lead the student registration process.  \n• Registrar Duties & Systems: Serve as the primary Registrar, managing all official st","cbCaify7dxQvz8NU","https://ap.wps.com/l/cbCaify7dxQvz8NU","pdf",175468,"English","# Position Summary\n# Essential Duties and Responsibilities\n## School Operations\n## Enrollment and Retention\n## Assistance to the Executive Director\n## Support to the Board of Directors\n# Experience\n# Education & Training\n# Certificates, Licenses, & Registrations\n# Skills, Knowledge & Abilities","[{\"question\":\"What is the Executive Assistant’s primary role at the school?\",\"answer\":\"Provide high-level administrative support to the Executive Director and school leadership team, coordinating daily activities and serving as the primary public contact and liaison for community and school stakeholders.\"},{\"question\":\"Which responsibilities cover school operations and communications?\",\"answer\":\"Manage front desk operations, support events, handle community relations and conflict resolution, upload documents and calendar items for website compliance, and maintain records and mailing lists.\"},{\"question\":\"What enrollment and registrar duties are included?\",\"answer\":\"Facilitate end-to-end enrollment from inquiry through student attendance, lead family onboarding and registration, and serve as primary Registrar managing official student records and supporting families with internal platforms.\"}]","Executive Assistant Job Description - 2026-27 | PDF",1789310660]