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The position supports the General Manager across pre-construction design and estimate phases, including tender review, high-level estimating, quote solicitation, quantity takeoffs, cost tracking, and budget documentation. During construction, it assists hand-off to Project Managers, maintains cost support, drafts contracts, supports permits, reviews invoices, and contributes to reporting, manual completion, and post-construction closure.","EXECUTIVE ASSISTANT & CONSTRUCTION ESTIMATOR  \nJOB DESCRIPTION  \nJob Summary  \nThe Executive Assistant & Construction Estimator position is central to the overall success of delivering quality homes on time and on budget to Made to Last’s clients. You will work closely with the General Manager, supporting them in various ways, particularly in providing a range of pre-construction services throughout the design and estimate phase. As projects enter the construction phase, you will participate in the hand off to Project Managers, and then maintain costing support through budget tracking. The Executive Assistant & Construction Estimator is detail-oriented, is able to analyze items from multiple angles, and works well both independently and within a strong team.  \nSpecific Responsibilities  \n• Work directly with the General Manager and assist them in various duties related to client support and the pre-construction stage of custom home building.  \n• Responsible to review all construction documents (e.g. home design plans) to develop an understanding of project scope, including a thorough review of possible tender documentation. Utilize the Construction Manager as necessary.  \n• Develop and provide high-level Estimates for potential clients.  \n• Attend design meetings with clients when necessary.  \n• Visit supplier locations, build sites, and other venues necessary for effective Estimate preparation.  \n• Request quotes from suppliers and develop a solid understanding of various construction products.  \n• Maintain a consistent relationship with subtrades and solicit quotes with thorough explanation of project specifications.  \n• Perform detailed assessment of all quotes and ensure accuracy.  \n• Perform quantity takeoffs where necessary.  \n• Quantify labour requirements for construction projects, with support of the Construction Manager.  \n• Maintain a clear tracking system for Estimate preparation that enables effective hand-off of information to General Manager and Project Managers.  \n• Complete Estimates and review with the General Manager, and help with presentation for potential and signed clients.  \n• Create and institute new systems which increase our timeliness and accuracy in producing Estimates.  \n• Draft Contracts for presentation to clients.  \n• Support General Manager in permit preparation and submittals.  \n• Communicate to vendors and subtrades their award or rejection of project proposal.  \n• Help to lead the hand-off process of clients & projects to Project Managers, as they transition from pre-construction to construction.  \n• Support the Project Managers in budget management, including providing additional quotes or product options when needed.  \n• Compare vendor invoices to quotes and communicate with subcontractors and Project Managers regarding any discrepancies.  \n• Create a job specific Budget Tracking Document at the beginning of each project.  \n• Accurately input all client invoices in appropriate project Budget Tracking Document on a semi-monthly basis.  \n• Review client invoices for any errors and provide a brief written summary including highlights and areas of concern for the General Manager.  \n• Help to prepare and complete the Made to Last Home Manual at the conclusion of projects.  \n• Report on completed jobs, gathering information on profitability, client satisfaction and site or job specific challenges.  \n• Help to ensure post-construction inspections and loose ends are completed and dealt with for all past clients & projects.  \n• Take initiative to improve Made to Last wherever possible.  \n• Other duties as assigned.  \nPersonal Characteristics  \nMade to Last expects its employees to reflect its vision of being a builder that is detailoriented, focused on quality, and transparent in its communication. As such, we expect the Executive Assistant & Construction Estimator to be:  \n• Organized and detail-oriented;  \n• Hard-working and self-motivated with minimal supervision;  \n• Efficient and clear in wri","cbCaig8BZ5enzEZn","https://ap.wps.com/l/cbCaig8BZ5enzEZn","pdf",48103,4,3,"English","en",105,"# Job Summary\n## Specific Responsibilities\n## Personal Characteristics\n## Other Job Details","[{\"question\":\"What are the core duties during the pre-construction design and estimate phase?\",\"answer\":\"The role provides pre-construction services such as reviewing construction documents and tender documentation, developing high-level estimates, attending design meetings when needed, visiting suppliers and sites, and requesting and assessing quotes. It also performs quantity takeoffs and maintains estimate tracking to support hand-off of information.\"},{\"question\":\"How does the role support cost management during construction?\",\"answer\":\"It completes estimates with the General Manager and supports the transition to Project Managers. It helps with budget management, supports additional quotes or product options, compares vendor invoices to quotes, and records client invoices in project budget tracking documents while flagging discrepancies.\"},{\"question\":\"What are the hours, compensation, and work location expectations?\",\"answer\":\"The position is full-time with flexible hours generally between Monday to Friday, 8AM to 5PM. Starting pay is $26–30 per hour based on qualifications and experience, with an optional benefits package. The role is based in the Cowichan Valley, working in the Duncan office and visiting jobsites, with access to a desk at home.\"}]","Executive Assistant & Construction Estimator Job Description - Feb 2021 | PDF",1789350977,{"code":4,"msg":76,"data":77},"ok",{"site_id":70,"language":69,"slug":78,"title":59,"keywords":79,"description":60,"schema_data":80,"social_meta":134,"head_meta":136,"extra_data":138,"updated_unix":139},"executive-assistant-construction-estimator-job-description-feb-2021","",{"@graph":81,"@context":133},[82,96,116],{"@type":83,"itemListElement":84},"BreadcrumbList",[85,89,92,94],{"item":86,"name":87,"@type":88,"position":9},"https://docshare.wps.com","Home","ListItem",{"item":90,"name":10,"@type":88,"position":91},"https://docshare.wps.com/template/",2,{"item":93,"name":16,"@type":88,"position":67},"https://docshare.wps.com/template/resumes/",{"item":95,"name":59,"@type":88,"position":66},"https://docshare.wps.com/template/executive-assistant-construction-estimator-job-description-feb-2021/261265/",{"url":95,"name":59,"@type":97,"image":98,"author":103,"headline":59,"publisher":105,"fileFormat":108,"inLanguage":69,"description":60,"dateModified":109,"datePublished":110,"encodingFormat":108,"isAccessibleForFree":111,"interactionStatistic":112},"DigitalDocument",{"url":99,"@type":100,"width":101,"height":102},"https://docshare.wps.com/thumbnails/executive-assistant-construction-estimator-job-description-feb-2021/261265.png","ImageObject",442,249,{"name":57,"@type":104},"Person",{"url":86,"name":106,"@type":107},"DocShare","Organization","application/pdf","2026-10-05","2026-09-14",true,{"@type":113,"interactionType":114,"userInteractionCount":91},"InteractionCounter",{"@type":115},"ViewAction",{"@type":117,"mainEntity":118},"FAQPage",[119,125,129],{"name":120,"@type":121,"acceptedAnswer":122},"What are the core duties during the pre-construction design and estimate phase?","Question",{"text":123,"@type":124},"The role provides pre-construction services such as reviewing construction documents and tender documentation, developing high-level estimates, attending design meetings when needed, visiting suppliers and sites, and requesting and assessing quotes. It also performs quantity takeoffs and maintains estimate tracking to support hand-off of information.","Answer",{"name":126,"@type":121,"acceptedAnswer":127},"How does the role support cost management during construction?",{"text":128,"@type":124},"It completes estimates with the General Manager and supports the transition to Project Managers. It helps with budget management, supports additional quotes or product options, compares vendor invoices to quotes, and records client invoices in project budget tracking documents while flagging discrepancies.",{"name":130,"@type":121,"acceptedAnswer":131},"What are the hours, compensation, and work location expectations?",{"text":132,"@type":124},"The position is full-time with flexible hours generally between Monday to Friday, 8AM to 5PM. Starting pay is $26–30 per hour based on qualifications and experience, with an optional benefits package. The role is based in the Cowichan Valley, working in the Duncan office and visiting jobsites, with access to a desk at home.","https://schema.org",{"og:url":95,"og:type":135,"og:title":59,"og:site_name":106,"og:description":60},"article",{"robots":137,"canonical":95},"index,follow",{"doc_id":55,"site_id":70},1791236854]