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The workflow automatically links each invoice to the correct register and responsible resource, generates authorization requests, and enables approvers to review invoices anywhere, anytime. Centralized status, history, digital signatures, audit logs, and immediate electronic archiving reduce manual paper handling, prevent missing documents, and lower administrative costs while improving transparency and traceability.",{"@graph":63,"@context":119},[64,80,102],{"@type":65,"itemListElement":66},"BreadcrumbList",[67,71,74,77],{"item":68,"name":69,"@type":70,"position":9},"https://docshare.wps.com","Home","ListItem",{"item":72,"name":10,"@type":70,"position":73},"https://docshare.wps.com/template/",2,{"item":75,"name":21,"@type":70,"position":76},"https://docshare.wps.com/template/invoices/",3,{"item":78,"name":59,"@type":70,"position":79},"https://docshare.wps.com/template/exact-synergy-enterprise-incoming-invoice-register/336739/",4,{"url":78,"name":59,"@type":81,"image":82,"author":87,"headline":59,"publisher":90,"fileFormat":93,"inLanguage":57,"description":61,"dateModified":94,"datePublished":95,"encodingFormat":93,"isAccessibleForFree":96,"interactionStatistic":97},"DigitalDocument",{"url":83,"@type":84,"width":85,"height":86},"https://docshare.wps.com/thumbnails/exact-synergy-enterprise-incoming-invoice-register/336739.png","ImageObject",442,249,{"name":88,"@type":89},"Quinn","Person",{"url":68,"name":91,"@type":92},"DocShare","Organization","application/pdf","2026-10-16","2026-09-21",true,{"@type":98,"interactionType":99,"userInteractionCount":101},"InteractionCounter",{"@type":100},"ViewAction",6,{"@type":103,"mainEntity":104},"FAQPage",[105,111,115],{"name":106,"@type":107,"acceptedAnswer":108},"How does Exact Synergy Enterprise Incoming Invoice Register digitize incoming invoices?","Question",{"text":109,"@type":110},"Invoices are scanned and registered in Exact Globe, then checked and authorized using a secure online portal. This replaces the usual manual approval handled by the Finance and Administration department.","Answer",{"name":112,"@type":107,"acceptedAnswer":113},"How are authorization requests created and routed?",{"text":114,"@type":110},"Each scanned invoice is linked to the appropriate register and responsible resource. Authorization requests are generated automatically and appear in the workflow of the person responsible for approving the invoice.",{"name":116,"@type":107,"acceptedAnswer":117},"What support does the system provide for approvals from different locations?",{"text":118,"@type":110},"Approvers can log in and check their workflow while traveling or at home. Each invoice can be evaluated based on system information, including the digitized invoice and the proposed financial transaction.","https://schema.org",{"og:url":78,"og:type":121,"og:title":59,"og:site_name":91,"og:description":61},"article",{"robots":123,"canonical":78},"index,follow",{"doc_id":125,"site_id":56},336739,1790460417,{"code":4,"msg":5,"data":128},{"doc_id":125,"user_id":129,"nickname":88,"user_avatar":130,"doc_module":9,"category_id":20,"category_name":21,"doc_title":59,"doc_description":61,"doc_content":131,"file_id":132,"file_url":133,"file_type":134,"file_size":135,"view_count":101,"is_deleted":4,"is_public":9,"is_downloadable":9,"audit_status":9,"page_count":73,"language":136,"language_code":57,"site_id":56,"html_lang":57,"table_of_contents":137,"faqs":138,"seo_title":139,"seo_description":61,"update_tm":140,"read_time":9},962075114765,"https://ap-avatar.wpscdn.com/davatar_a8503ba1806abce46bf441b54a3ca4cd","Exact Synergy Enterprise | Incoming Invoice Register  \nExact Synergy Enterprise Incoming Invoice Register  \nDigitally process incoming invoices  \nAuthorize invoices digitally  \nTo ensure that invoices correspond with orders and avoid time-consuming corrective procedures, you need to check and approve all incoming invoices. This process is usually handled manually by your Finance and Administration department. However, with Exact Synergy Enterprise Incoming Invoice Register, invoices that have been scanned and registered in Exact Globe can be checked and authorized using a secure, online portal. As a result, the process becomes digital, predefined, transparent and traceable, eliminating manual work.  \nDigitally structure the incoming invoice process  \nExact Synergy Incoming Invoice Register allows you to easily structure and monitor the incoming invoice process. Each invoice is scanned and immediately linked to the appropriate register and responsible resource. Authorization requests are generated automatically, appearing in the workflow of the person responsible for approving the invoice.  \nAuthorize invoices from anywhere, anytime  \nExact Synergy Incoming Invoice Register is based on internet technology, making it possible to access all relevant information independently of time and place.  \nThe responsible resource can login and check his or her workflow while traveling or at home. Each invoice can be evaluated based on information in the system, including the digitized invoice and the proposed financial transaction. The internet portal is easy to use, requiring only a brief introductory period. Users responsible for processing invoices do not need access to Exact Globe.  \nView transparent status and history  \nYour Finance and Administration departments can gain a centralized overview of the incoming invoice process. At any given time, it is clear who is responsible for authorization and whether questions need to be resolved  \nWith Exact Synergy Enterprise Incoming Invoice Register you can:  \n1 Easily structure and monitor the incoming invoice process  \n2 Link each scanned invoice to the appropriate register and resource  \n3 Generate authorization requests automatically  \n4 Authorize invoices at anytime, from any location  \n5 Gain a centralized overview of incoming invoices  \n6 Approve or reject an invoice at the click of a button  \n7 Reduce the workload of your F&A department  \n8 Keep reliable and transparent archives of incoming invoices  \nExact Synergy Enterprise | Incoming Invoice Register  \nbefore the invoice can be processed. The authorizer can approve or reject an invoice at the click of a button, thereby also leaving a digital signature. A log file documents the time of approval and the name of the authorizer.  \nReduce your administrative costs  \nThe digital incoming invoice process reduces the workload of your Finance and Administration department. Invoices and attached documents can no longer get lost because they are electronically available. Paper documents are no longer sent from desk to desk, through multiple departments. When incoming invoices are scanned, they are immediately archived. This lowers administrative costs, ensuring swift and controlled processing, and significantly reduces the number of invoices with no valid origin.  \nYour digital incoming invoice process  \nThe diagram shows how easy it is to set up a digital incoming invoice process in your company. When you enter a purchase invoice in the incoming invoice register, a request is automatically created for the budget holder in Exact Synergy. If the request is rejected, it’s possible to adjust or remove the invoice. If the invoice is adjusted, a new request is sent to the budget holder. Once the invoice is authorized in Exact Synergy, it becomes a financial entry in Exact Globe, which can then be paid when the due date is reached.  \nThe benefits of Exact Synergy Enterprise Incoming Invoice Register are:  \n- Structure and monitor the flow of incomi","cbCaih1aNMv4hbWa","https://ap.wps.com/l/cbCaih1aNMv4hbWa","pdf",243996,"English","# Key outcomes\n## Digital invoice intake and authorization\n## Structured workflow and automated requests\n## Secure access for approvers\n## Transparent status, history, and audit trail\n# Operational benefits\n## Reduce administrative workload and costs\n## Digital archive and controlled processing\n## End-to-end process overview","[{\"question\":\"How does Exact Synergy Enterprise Incoming Invoice Register digitize incoming invoices?\",\"answer\":\"Invoices are scanned and registered in Exact Globe, then checked and authorized using a secure online portal. This replaces the usual manual approval handled by the Finance and Administration department.\"},{\"question\":\"How are authorization requests created and routed?\",\"answer\":\"Each scanned invoice is linked to the appropriate register and responsible resource. Authorization requests are generated automatically and appear in the workflow of the person responsible for approving the invoice.\"},{\"question\":\"What support does the system provide for approvals from different locations?\",\"answer\":\"Approvers can log in and check their workflow while traveling or at home. Each invoice can be evaluated based on system information, including the digitized invoice and the proposed financial transaction.\"}]","Exact Synergy Enterprise - Incoming Invoice Register | PDF",1790016428]