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It can also be used by more experienced teams as an aide memoire.","Answer",{"name":66,"@type":61,"acceptedAnswer":67},"When should organisers seek additional planning beyond the guidance?",{"text":68,"@type":64},"When local authority regulations and local conditions require additional consideration and planning for the specific event.",{"name":70,"@type":61,"acceptedAnswer":71},"What topics are covered in the event safety planning and checklist?",{"text":72,"@type":64},"The document covers event concept and management arrangements, venue and site design, temporary demountable structures, electrical and fire safety, crowd management, transport, show production and site facilities, plus schedules of required documents and meeting summaries.","https://schema.org",{"og:url":32,"og:type":75,"og:title":10,"og:site_name":45,"og:description":12},"article",{"robots":77,"canonical":32},"index,follow",{"doc_id":79,"site_id":7},247194,1791744579,{"code":4,"msg":82,"data":83},"success",[84,88,93,98,103,108,113,118,123],{"id":85,"doc_module":22,"doc_module_name":25,"category_name":29,"show_sort_weight":86,"slug":87},11,90,"presentations",{"id":89,"doc_module":22,"doc_module_name":25,"category_name":90,"show_sort_weight":91,"slug":92},12,"Resumes",80,"resumes",{"id":94,"doc_module":22,"doc_module_name":25,"category_name":95,"show_sort_weight":96,"slug":97},14,"Invoices",70,"invoices",{"id":99,"doc_module":22,"doc_module_name":25,"category_name":100,"show_sort_weight":101,"slug":102},15,"Posters",60,"posters",{"id":104,"doc_module":22,"doc_module_name":25,"category_name":105,"show_sort_weight":106,"slug":107},16,"Social Media",50,"social-media",{"id":109,"doc_module":22,"doc_module_name":25,"category_name":110,"show_sort_weight":111,"slug":112},17,"Forms",40,"forms",{"id":114,"doc_module":22,"doc_module_name":25,"category_name":115,"show_sort_weight":116,"slug":117},18,"Letters",30,"letters",{"id":119,"doc_module":22,"doc_module_name":25,"category_name":120,"show_sort_weight":121,"slug":122},21,"Paper Templates",5,"papers-templates",{"id":124,"doc_module":22,"doc_module_name":25,"category_name":125,"show_sort_weight":4,"slug":126},158,"General","general-158",{"code":4,"msg":82,"data":128},{"doc_id":79,"user_id":129,"nickname":42,"user_avatar":130,"doc_module":22,"category_id":85,"category_name":29,"doc_title":10,"doc_description":12,"doc_content":131,"file_id":132,"file_url":133,"file_type":134,"file_size":135,"view_count":55,"is_deleted":4,"is_public":22,"is_downloadable":22,"audit_status":22,"page_count":136,"language":137,"language_code":8,"site_id":7,"html_lang":8,"table_of_contents":138,"faqs":139,"seo_title":140,"seo_description":12,"update_tm":141,"read_time":85},962084925782,"https://ap-avatar.wpscdn.com/davatar_9964176cb1d06d4a9deccf72a44ae3dc","Event Safety Planning  \nEvent Organisers Checklist  \nAim of this guidance  \nThis document has been produced to provide valuable and consistent information and guidance for new or inexperienced event organisers when planning for small to medium sized events and festivals. Equally it can be used as an aide memoire for the more experienced teams when planning for their events.  \nWhile every effort has been made to provide relevant guidance there may be instances where local authority regulations and conditions may require additional consideration and planning.  \nAcknowledgements  \nThe following organisations have provided information and guidance during the development of this document:  \nMid and West Wales Fire and Rescue Service North Wales Fire and Rescue Service South Wales Fire and Rescue Service  \nThe Chief Fire Officers’ Association Event Safety Group Cardiff City Council  \nPembrokeshire County Council  \nEvent Safety Planning Arrangements  \nEvent Organiser’s Check List  \nSECTION PAGE  \n1 Event Concept and Management Arrangements 5  \n2 Venue and Site Design 7  \n3 Temporary Demountable Structures (TDS) 8  \n4 Electrical Safety 9  \n5 Fire Safety 10  \n6 Crowd Management Arrangements 11  \n7 Transport 12  \n8 Show Production and Features 13  \n9 Site Facilities 14  \n10 Other Local Information 16  \n11 Schedule of Documents Required 16  \n12 Meeting Summary 17  \nAppendix 1  \nAppendix 2  \nAppendix 3  \nAppendix 4  \nAppendix 5  \nAppendix 6  \nWater Supply Provision  \nOutdoor Catering Checklist  \nFire Risk Assessment – Food Concessions  \nFire Risk Assessment – Traders and Market Stalls Fire Risk Assessment – Temporary Structures  \nGuidance Documentation  \n\n| Name of Event |  |\n| --- | --- |\n| Event location including postcode or grid reference |  |\n| Date(s) of event |  |\n| Recurring event dates |  |\n\n\n| Event organiser/ events management company |  |\n| --- | --- |\n| Address |  |\n| Principle Contact details: |  |\n| Name |  |\n| Telephone No. |  |\n| E-mail |  |\n\n\n| ESAG Meeting location |  |\n| --- | --- |\n| Date of meeting(s) |  |\n| Presentation made by |  |\n| Company |  |\n\n1: Event Concept and Management Arrangements  \n\n|  | Subject | Contents | Comments |\n| --- | --- | --- | --- |\n| 1.1 | Concept | • Type of event\u003Cbr>• Description\u003Cbr>• Indoors/outdoors\u003Cbr>• No. of days\u003Cbr>• Time start/time finish\u003Cbr>• Camping and/or caravanning |  |\n| 1.2 | Event management structure | • Promoter details\u003Cbr>• Site manager\u003Cbr>• Safety officer\u003Cbr>• Major partners\u003Cbr>• Site licensee\u003Cbr>• Venue owner |  |\n| 1.3 | Performance | • Type & no. of\u003Cbr>• performers\u003Cbr>• Crowd interactionProcessions\u003Cbr>• Over-head activity\u003Cbr>• Finale detail\u003Cbr>• Special effects |  |\n| 1.4 | Attendees/ audience | • Proposed size of audience\u003Cbr>• Audience type/\u003Cbr>profile\u003Cbr>• Special factors\u003Cbr>• Seated/standing/mixture of both |  |\n| 1.5 | Ticketing | • Numbers\u003Cbr>• Special guests\u003Cbr>• Pre-sale\u003Cbr>• Conditions\u003Cbr>• Exclusions |  |\n| 1.6 | Relevant information | • Other events\u003Cbr>• Conflicting activities on/off site |  |\n| 1.7 | Licensing:\u003Cbr>• Sale of alcohol\u003Cbr>• Regulated\u003Cbr>• Entertainment\u003Cbr>• Late Night\u003Cbr>• Refreshment | • Premise Licence/TEN required\u003Cbr>• Personal Licence Holder\u003Cbr>• Operating schedule\u003Cbr>• Licensing objectives\u003Cbr>• Prevention of crime and disorder\u003Cbr>• Public Safety\u003Cbr>• Prevention of public nuisance\u003Cbr>• Protection of children\u003Cbr>• Policy on underage drinking\u003Cbr>• Drug safety policy |  |\n\n\n|  | Subject | Contents | Comments |\n| --- | --- | --- | --- |\n| 1.8 | Risk\u003Cbr>assessments | To cover:\u003Cbr>• Build up\u003Cbr>• Load in\u003Cbr>• Event\u003Cbr>• Break down\u003Cbr>• Load out |  |\n| 1.9 | Safety plans | Event safety plan should include details on:\u003Cbr>• Event contacts.\u003Cbr>• Management roles and responsibilities.\u003Cbr>• Event schedules.\u003Cbr>• Method statement.\u003Cbr>• Communication system and how this will work.\u003Cbr>• Fire safety plan.\u003Cbr>• Contingency plan.\u003Cbr>• Inclement weather plan.\u003Cbr>• Crowd management.\u003Cbr>• Stewarding and security plan.\u003Cbr>• Emergency plan.\u003Cbr>• First aid and me","cbCais2XHabm3BRj","https://ap.wps.com/l/cbCais2XHabm3BRj","pdf",5187716,31,"English","# Event Concept and Management Arrangements\n# Venue and Site Design\n# Temporary Demountable Structures (TDS)\n# Electrical Safety\n# Fire Safety\n# Crowd Management Arrangements\n# Transport\n# Show Production and Features\n# Site Facilities\n# Other Local Information\n# Schedule of Documents Required\n# Meeting Summary","[{\"question\":\"Who is the guidance aimed at for event safety planning?\",\"answer\":\"It is designed for new or inexperienced event organisers when planning small to medium events and festivals. It can also be used by more experienced teams as an aide memoire.\"},{\"question\":\"When should organisers seek additional planning beyond the guidance?\",\"answer\":\"When local authority regulations and local conditions require additional consideration and planning for the specific event.\"},{\"question\":\"What topics are covered in the event safety planning and checklist?\",\"answer\":\"The document covers event concept and management arrangements, venue and site design, temporary demountable structures, electrical and fire safety, crowd management, transport, show production and site facilities, plus schedules of required documents and meeting summaries.\"}]","Event Safety Planning - Event Organiser's Check List | PDF",1789240646]