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PHONE    \nBUDGET:    \nINVITATIONS:  \nInvites (check all that apply)  \nEmail   Formal Invitation    \nLetter   Map    \nRSVP’s   Date for RSVP    \nDate to Printing   Reminder email    \nAV-Sound:  \nPA System    \nRecording    \nLighting    \nRentals:  \nVendor  \nRoom Setup Tables Chairs  \nStage  \n______________________  \n_______________________  \n________  \n________  \n________  \nMusic  \nA/V Equipment  \nRegistration table  \n_____  \n_____  \n_________  \nRisers   Location    \nTent   Size   Location    \nProgram:  \nSpeaker    \nTitle of Speaker    \nTitle of Lecture   Letter/Email of Invitation Mailed   Date:   Photograph of speaker    \nPrinted Programs   Date to printer    \nGift/Memento   Cost:    \nName Tags    \nFacilities:  \nRequisition for clean up   Date:   Contacted for building/rooms to be open   Date:    \nPhotographer:  \n   Date contacted:    \nFlowers/Decorations:  \nCenterpieces    \nBoutonniere(s)    \nCorsage (s)    \nPlants    \nBalloons    \nOther:    \nCatering:  \nVendor   (attach a list of catering order or menu)  \nContract: yes/no Dinner (buffet or served)    \nBreakfast (buffet or served)   Hors d’oeuvres    \nLuncheon (buffet or served)   Liquor (cash bar or open)    \nProjected Headcount    \nEvent Staff:  \nOffice staff    \nOthers  \n__________  \nEntertainment:    \nMementos/Gift Baskets  \nWho to Receive    \nItem   Cost:    \nBuilding Hardware for Dedications  \nPortrait   Ordered   Cost:    \nVendor:    \nPlaque   Ordered   Cost:  \n__________  \nVendor:    \nSignage   Ordered   Cost:    \nVendor:  \n______________________  \nPublicity:  \nNews Release/Ad  \n__________  \nWeb  \n__________  \nPosters  \n__________  \nPublications  \n__________  \nSignage for building    \nParking:  \nEvent Signage Other Security  \nDisabilities Needs:  \n__________  \n__________  \n__________  \n________________  \nSupplies needed for event:  \n\n|  |\n| --- |\n|  |\n\nEvaluation of Event:  \n\n|  |\n| --- |\n|  |","cbCaittpldfoN6iX","https://ap.wps.com/l/cbCaittpldfoN6iX","pdf",64475,"English","# Event basics\n# Invitations and RSVP\n# AV, rentals, and room setup\n# Program and speaker details\n# Facilities, gifts, and catering\n# Staff, entertainment, and publicity\n# Parking, accessibility, and supplies\n# Evaluation of event","[{\"question\":\"What information does the worksheet collect for the event basics?\",\"answer\":\"It records the event name, event date, time, sponsoring department, category/theme, budget, and contact person with phone.\"},{\"question\":\"How does the worksheet handle invitations and RSVP tracking?\",\"answer\":\"It lists invitation methods such as email, formal invitation, letter, map, RSVP details, RSVP deadline, and print date, plus options like reminder emails.\"},{\"question\":\"Which operational areas are included for setup and execution?\",\"answer\":\"It includes AV and sound needs (PA system, recording, lighting), rentals and vendor items, room setup elements, program and speaker details, and facilities or cleanup requisitions.\"},{\"question\":\"What post-event step does the worksheet include?\",\"answer\":\"It provides an “Evaluation of Event” section to document outcomes and lessons learned after the event.\"}]","Event Planning Worksheet | PDF"]