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It collects core event details such as name, date, time, and location, and prompts organizers to list involved campus committees and key external contacts. The worksheet includes a budget section with anticipated and actual costs, plus a detailed timeline covering actions 4 weeks before through after the event, including marketing plans, venue, catering, equipment, staffing, and required forms.",{"@graph":63,"@context":118},[64,80,101],{"@type":65,"itemListElement":66},"BreadcrumbList",[67,71,74,77],{"item":68,"name":69,"@type":70,"position":9},"https://docshare.wps.com","Home","ListItem",{"item":72,"name":10,"@type":70,"position":73},"https://docshare.wps.com/template/",2,{"item":75,"name":36,"@type":70,"position":76},"https://docshare.wps.com/template/forms/",3,{"item":78,"name":59,"@type":70,"position":79},"https://docshare.wps.com/template/event-planning-worksheet-logistics-budget-timeline/240551/",4,{"url":78,"name":59,"@type":81,"image":82,"author":87,"headline":59,"publisher":90,"fileFormat":93,"inLanguage":57,"description":61,"dateModified":94,"datePublished":95,"encodingFormat":93,"isAccessibleForFree":96,"interactionStatistic":97},"DigitalDocument",{"url":83,"@type":84,"width":85,"height":86},"https://docshare.wps.com/thumbnails/event-planning-worksheet-logistics-budget-timeline/240551.png","ImageObject",442,249,{"name":88,"@type":89},"Miles","Person",{"url":68,"name":91,"@type":92},"DocShare","Organization","application/pdf","2026-10-22","2026-09-11",true,{"@type":98,"interactionType":99,"userInteractionCount":35},"InteractionCounter",{"@type":100},"ViewAction",{"@type":102,"mainEntity":103},"FAQPage",[104,110,114],{"name":105,"@type":106,"acceptedAnswer":107},"What event details should be filled out in the logistics section?","Question",{"text":108,"@type":109},"The worksheet asks for the name of the event, date(s), time, and location.","Answer",{"name":111,"@type":106,"acceptedAnswer":112},"How does the budget section track event spending?",{"text":113,"@type":109},"It provides rows for anticipated expenses with estimated cost, actual cost, and comments, plus total lines to summarize spending.",{"name":115,"@type":106,"acceptedAnswer":116},"What tasks are typically required before and after the event?",{"text":117,"@type":109},"Before the event it guides marketing, reservations, catering, speakers/performers, equipment, and staffing. After the event it includes cleanup, removing publicity, submitting receipts and reimbursements, adding expenses to the club expense report, completing the event report, and obtaining feedback.","https://schema.org",{"og:url":78,"og:type":120,"og:title":59,"og:site_name":91,"og:description":61},"article",{"robots":122,"canonical":78},"index,follow",{"doc_id":124,"site_id":56},240551,1790739879,{"code":4,"msg":5,"data":127},{"doc_id":124,"user_id":128,"nickname":88,"user_avatar":129,"doc_module":9,"category_id":35,"category_name":36,"doc_title":59,"doc_description":61,"doc_content":130,"file_id":131,"file_url":132,"file_type":133,"file_size":134,"view_count":35,"is_deleted":4,"is_public":9,"is_downloadable":9,"audit_status":9,"page_count":135,"language":136,"language_code":57,"site_id":56,"html_lang":57,"table_of_contents":137,"faqs":138,"seo_title":139,"seo_description":61,"update_tm":140,"read_time":73},13056703019404,"https://ap-avatar.wpscdn.com/davatar_29158cc5080c5b710cf443261637dec0","Event Planning Worksheet  \nLogistics:  \n\n| Name of Event: |  |\n| --- | --- |\n| Date(s) of Event: |  |\n| Time: |  |\n| Location: |  |\n\nOther Campus community members/committees/departments involvedinclude contact information (i.e. Public Safety):  \nOther non-campus individuals involved-include contact information:  \nDescription of your event (1-3 sentences to be used on your marketing):  \nBudget:  \n\n| Anticipated Expenses | Estimated Cost: | Actual Cost: | Comments |\n| --- | --- | --- | --- |\n| Event supplies\u003Cbr>( Note cards, name tags, pens, duct tape, folders, etc. ) |  |  |  |\n| Decoration\u003Cbr>(table decorations, flowers, etc. ) |  |  |  |\n| Catering/food |  |  |  |\n| Venue\u003Cbr>( Room Rental) |  |  |  |\n| Marketing\u003Cbr>(fliers, posters) |  |  |  |\n| Guest speakers\u003Cbr>or performers |  |  |  |\n| Prizes/Swag |  |  |  |\n| Equipment\u003Cbr>(tables, chairs, tablecloth, etc. ) |  |  |  |\n|  |  |  |  |\n|  |  |  |  |\n|  |  |  |  |\n|  |  |  |  |\n|  | Total: | Total: |  |\n\nTimeline:  \n\n| Date | To-Do’s: |\n| --- | --- |\n| 4 Weeks Prior: | ❏❏\u003Cbr>❏❏ |\n| 3 Weeks Prior: | ❏❏\u003Cbr>❏❏ |\n| 2 Weeks Prior: | ❏❏\u003Cbr>❏❏ |\n| 1 Week Prior: | ❏❏\u003Cbr>❏❏ |\n| Day of Event: | ❏❏\u003Cbr>❏❏ |\n\nSuggested Timeline:  \n4 Weeks Prior To Event:  \nWhat are your Event Outcome Goals? Do you have any other big needs for planning? Remaining questions/concerns regarding planning?  \nDivision of Responsibilities-Who is taking responsibility for what?  \nTo-Do’s:  \n❏ Complete Marketing Plan  \n❏ Reserve A-Frames  \n❏ Confirm with Events Council dates don’t overlap  \n3 Weeks Prior to Event:  \nWill food be ordered on campus, off-campus (who?), or no food provided?  \nTo-Do’s:  \n❏ Reserve Location  \n❏ On Campus-Submit Event Registration Form  \n[https://osucascades.edu/webform/event-registration](https://osucascades.edu/webform/event-registration)  \n❏ Off Campus-Confirm Venue Rental. Work with Club Coordinator to make payment  \n❏ Book Speakers/performers  \n❏ Ask about performance fee/contracts *note that students are not allowed to sign any contracts. All contracts must go through Assistant Director of Student Life*  \n❏ Find out technical/media requirements  \n❏ Request promotional materials from speaker/performer (if applicable)❏ Request AV equipment  \n❏ Work with Club Coordinator to request on campus podium, portable speaker system, etc.  \n❏ Order swag  \n❏ Create any sort of RSVP/Sign-Up form to include in marketing ❏ Launch first wave of advertising  \n2 Weeks Prior to Event:  \nTo-Do’s:  \n❏ Confirm food order with Assistant Director of Student Life and place the order.  \n❏ Develop club member responsibilities through day-of schedule and assign to-do’s  \n❏ Have all physical marketing (posters, postcards, sandwich board inserts, etc. ) in hand  \n❏ Contact the Club Coordinator to schedule a time to go shopping with thep-card for any supplies or food and turn in p-card food pre-approval form  \n1 Week Prior to Event:  \n❏ Send reminders to all who are involved and those who have RSVP’d or registered  \n❏ Purchase decorations and supplies for event  \n❏ Outline dress code for participants  \n❏ Confirm attendance of all key participants (speakers, performers, vendors, etc. )  \n❏ Start compiling event supplies, counting clicker, decorations, food, etc. in one place  \n❏ Reconfirm catering order (if applicable )  \n❏ Confirm staffing  \nDay of Event:  \n❏ Purchase non-perishable food as well as any last-minute items  \n❏ Decorate room  \n❏ Walk through the building 15 minutes before the event to recruit additional participants  \nAfter The Event:❏ Clean Up  \n❏ Remove physical publicity within 24 hours of your event  \n❏ put away/ return event supplies ❏ Send thank you notes and/or emails  \n❏ Submit all receipts, direct bill, and reimbursement paperwork to Assistant Director  \n❏ Add all expenses to club expense report  \n❏ Complete event report, including final budget. Retain in club records ❏ Obtain feedback on event  \n❏ Finalize this file to pass on to your successor","cbCail3dzqVSEOcz","https://ap.wps.com/l/cbCail3dzqVSEOcz","pdf",77206,6,"English","# Logistics\n# Budget\n# Timeline\n## Suggested Timeline\n## 4 Weeks Prior to Event\n## 3 Weeks Prior to Event\n## 2 Weeks Prior to Event\n## 1 Week Prior to Event\n## Day of Event\n## After The Event","[{\"question\":\"What event details should be filled out in the logistics section?\",\"answer\":\"The worksheet asks for the name of the event, date(s), time, and location.\"},{\"question\":\"How does the budget section track event spending?\",\"answer\":\"It provides rows for anticipated expenses with estimated cost, actual cost, and comments, plus total lines to summarize spending.\"},{\"question\":\"What tasks are typically required before and after the event?\",\"answer\":\"Before the event it guides marketing, reservations, catering, speakers/performers, equipment, and staffing. After the event it includes cleanup, removing publicity, submitting receipts and reimbursements, adding expenses to the club expense report, completing the event report, and obtaining feedback.\"}]","Event Planning Worksheet - Logistics - Budget - Timeline | PDF",1789162682]