[{"data":1,"prerenderedAt":-1},["ShallowReactive",2],{"detail-sidebar-cat-1-en-105":3,"doc-seo-246519-105":53,"doc-detail-246519-en":127},{"code":4,"msg":5,"data":6},0,"success",[7,14,19,24,29,34,39,44,49],{"id":8,"doc_module":9,"doc_module_name":10,"category_name":11,"show_sort_weight":12,"slug":13},11,1,"Template","Presentations",90,"presentations",{"id":15,"doc_module":9,"doc_module_name":10,"category_name":16,"show_sort_weight":17,"slug":18},12,"Resumes",80,"resumes",{"id":20,"doc_module":9,"doc_module_name":10,"category_name":21,"show_sort_weight":22,"slug":23},14,"Invoices",70,"invoices",{"id":25,"doc_module":9,"doc_module_name":10,"category_name":26,"show_sort_weight":27,"slug":28},15,"Posters",60,"posters",{"id":30,"doc_module":9,"doc_module_name":10,"category_name":31,"show_sort_weight":32,"slug":33},16,"Social Media",50,"social-media",{"id":35,"doc_module":9,"doc_module_name":10,"category_name":36,"show_sort_weight":37,"slug":38},17,"Forms",40,"forms",{"id":40,"doc_module":9,"doc_module_name":10,"category_name":41,"show_sort_weight":42,"slug":43},18,"Letters",30,"letters",{"id":45,"doc_module":9,"doc_module_name":10,"category_name":46,"show_sort_weight":47,"slug":48},21,"Paper Templates",5,"papers-templates",{"id":50,"doc_module":9,"doc_module_name":10,"category_name":51,"show_sort_weight":4,"slug":52},158,"General","general-158",{"code":4,"msg":54,"data":55},"ok",{"site_id":56,"language":57,"slug":58,"title":59,"keywords":60,"description":61,"schema_data":62,"social_meta":120,"head_meta":122,"extra_data":124,"updated_unix":126},105,"en","event-planning-checklist","Event Planning Checklist","","Event Planning Checklist provides a time-phased workflow for organizing an event, starting 6–12 months out and progressing to the final week. It includes tasks for holding planning meetings, completing event planning worksheets, drafting and finalizing budgets, recruiting and training volunteers, confirming speakers and logistics, coordinating promotions and advertising, and managing supplies, layouts, and requirements. It also covers budget item tracking and structured handoff to an activities coordinator with sign-off of date, time, and signatures.",{"@graph":63,"@context":119},[64,80,102],{"@type":65,"itemListElement":66},"BreadcrumbList",[67,71,74,77],{"item":68,"name":69,"@type":70,"position":9},"https://docshare.wps.com","Home","ListItem",{"item":72,"name":10,"@type":70,"position":73},"https://docshare.wps.com/template/",2,{"item":75,"name":36,"@type":70,"position":76},"https://docshare.wps.com/template/forms/",3,{"item":78,"name":59,"@type":70,"position":79},"https://docshare.wps.com/template/event-planning-checklist/246519/",4,{"url":78,"name":59,"@type":81,"image":82,"author":87,"headline":59,"publisher":90,"fileFormat":93,"inLanguage":57,"description":61,"dateModified":94,"datePublished":95,"encodingFormat":93,"isAccessibleForFree":96,"interactionStatistic":97},"DigitalDocument",{"url":83,"@type":84,"width":85,"height":86},"https://docshare.wps.com/thumbnails/event-planning-checklist/246519.png","ImageObject",442,249,{"name":88,"@type":89},"McQueen","Person",{"url":68,"name":91,"@type":92},"DocShare","Organization","application/pdf","2026-10-15","2026-09-12",true,{"@type":98,"interactionType":99,"userInteractionCount":101},"InteractionCounter",{"@type":100},"ViewAction",10,{"@type":103,"mainEntity":104},"FAQPage",[105,111,115],{"name":106,"@type":107,"acceptedAnswer":108},"What should be completed 6 to 12 months before the event?","Question",{"text":109,"@type":110},"Hold an interactive planning meeting with essential team members, complete the event planning worksheet, decide a preliminary budget, schedule monthly team leader meetings, and develop follow-up and outreach plans. Confirm speakers or guest entertainers and obtain necessary quotes from media outlets and printers if required.","Answer",{"name":112,"@type":107,"acceptedAnswer":113},"What tasks are typically handled 4 to 5 months before the event?",{"text":114,"@type":110},"Finalize the detailed budget, begin volunteer recruitment, determine audiovisual and logistical needs (building, parking), develop menu and refreshments, order supplies, prepare advertising layouts, and procure ministry materials and promotional items. Complete mailing/email/Facebook lists and finalize follow-up plans, then begin volunteer training.",{"name":116,"@type":107,"acceptedAnswer":117},"What should be done in the final 2 weeks and 1 week before the event?",{"text":118,"@type":110},"In the last two weeks, email volunteers with event time/date/place, finalize plans with the team, emphasize promotions, double-check everything, finish training and assignments, confirm seating and supply needs, and verify food purchases and pickup. In the final week, conduct last-minute meetings and rehearsals, confirm tear-down and cleanup plans, verify returns of borrowed or rented items, recheck every area, review all tasks and follow-up plans, and send a final reminder email to volunteers.","https://schema.org",{"og:url":78,"og:type":121,"og:title":59,"og:site_name":91,"og:description":61},"article",{"robots":123,"canonical":78},"index,follow",{"doc_id":125,"site_id":56},246519,1790299492,{"code":4,"msg":5,"data":128},{"doc_id":125,"user_id":129,"nickname":88,"user_avatar":130,"doc_module":9,"category_id":35,"category_name":36,"doc_title":59,"doc_description":61,"doc_content":131,"file_id":132,"file_url":133,"file_type":134,"file_size":135,"view_count":101,"is_deleted":4,"is_public":9,"is_downloadable":9,"audit_status":9,"page_count":136,"language":137,"language_code":57,"site_id":56,"html_lang":57,"table_of_contents":138,"faqs":139,"seo_title":140,"seo_description":61,"update_tm":141,"read_time":76},5909890329169,"https://ap-avatar.wpscdn.com/davatar_9964176cb1d06d4a9deccf72a44ae3dc","6 to 12 Months Prior to the Event  \n□ Planning Meeting  \n□ This meeting should include all essential team members and should be an interactive session of ideas and concepts (brain storming)  \n□ Complete the Event Planning Worksheet  \n□ Decide on preliminary budget (for food, drink, advertising, decorations)  \n□ Schedule firm monthly team leader meetings and provide detailed assignment due dates  \n□ Develop follow-up plan for contacting visitor participants after event  \n□ Contact outside organizations as needed (town, school, police, fire, etc. )  \n□ Confirm speakers/guest entertainers  \n□ Get quotes and procedures as needed from media outlets (newspaper, radio, TV, etc.)  \n□ Get quotes if we are using an outside printer for advertising and/or other materials  \n\n| Item | Cost | Item | Cost |\n| --- | --- | --- | --- |\n| Speakers |  | Design/printing |  |\n| Travel |  | Decorations |  |\n| Lodging |  | Office Supplies |  |\n| Food |  | Advertising |  |\n| Equipment Rental |  | Entertainment |  |\n| Other   |  | Other   |  |\n\nCheck the items completed and turn in to the activities coordinator along with the event planning worksheet.  \nEvent Event Planner  \n____________________ _______________________  \nEvent Date   Signature   Event Time   Today’s Date    \n4 to 5 Months Prior to the Event  \n□ Final detailed budget  \n□ Begin a volunteer list and recruitment  \n□ Determine audiovisual requirements and volunteers  \n□ Determine building, parking, and other logistical needs  \n□ Develop menu/refreshments  \n□ Order supplies, such as foam plates, paper cups, etc.  \n□ Prepare layouts for advertising and order or print materials  \n□ Order ministry materials and promotional items including volunteer shirts, patches, badges, uniforms, accessories, etc.  \n□ Complete lists for mailing/emailing/Facebook for invitations and postcards  \n□ Follow-up plan completed and volunteers enlisted  \n□ Begin volunteer training  \nRemember: Ownership by your volunteers is dependent on preparation, training, and promotion. This conveys your vision to them in a tangible way.  \n\n| Item | Cost | Item | Cost |\n| --- | --- | --- | --- |\n| Speakers |  | Design/printing |  |\n| Travel |  | Decorations |  |\n| Lodging |  | Office Supplies |  |\n| Food |  | Advertising |  |\n| Equipment Rental |  | Entertainment |  |\n| Other   |  | Other   |  |\n\nCheck the items completed and turn in to the activities coordinator.  \nEvent Event Planner  \n____________________ _______________________  \nEvent Date   Signature   Event Time   Today’s Date    \n2 – 3 Months Prior to the Event  \n□ Volunteers given specific assignments (some events will have these assigned 4 to 12 months in advance)  \n□ Follow up and accountability with team members  \n□ Team member training continues  \n□ Final revision of schedule, procedures, and needs  \n□ Promotion plan completed  \n□ Hold a walkthrough of the event with all team leaders  \n□ Follow up plan reviewed  \nRemember: Ownership by your volunteers is dependent on preparation, training, and promotion. This conveys your vision to them in a tangible way.  \nCheck the items completed and turn in to the activities coordinator.  \nEvent   Event Planner  \n_______________________  \nEvent Date   Signature   Event Time   Today’s Date    \n1 Month Prior to the Event  \n□ All promotional materials completed and received  \n□ All advertising sent to respective organization (newspaper, TV, radio, etc. )  \n□ Confirm that the recipient at the advertising organization received the advertisement.  \n□ Order all food  \n□ Food purchases finalized with a pick up person, time, and date  \n□ Schedule of all personnel, job descriptions, including building and clean up personnel  \n□ Final volunteer training  \n□ Volunteers given specific assignments (some events will assign these 4 to 12 months in advance)  \n□ Follow up and accountability with team members  \n□ Team member training continues  \n□ Final revision of event schedule, procedures, and needs  \n□ Promotion plan completed  \n□ Finalize parki","cbCaiaFywOdKcg8R","https://ap.wps.com/l/cbCaiaFywOdKcg8R","pdf",327239,7,"English","# Event Planning Checklist\n## 6 to 12 Months Prior to the Event\n## 4 to 5 Months Prior to the Event\n## 2 – 3 Months Prior to the Event\n## 1 Month Prior to the Event\n## 2 Weeks Prior to Event\n## 1 Week Prior to Event","[{\"question\":\"What should be completed 6 to 12 months before the event?\",\"answer\":\"Hold an interactive planning meeting with essential team members, complete the event planning worksheet, decide a preliminary budget, schedule monthly team leader meetings, and develop follow-up and outreach plans. Confirm speakers or guest entertainers and obtain necessary quotes from media outlets and printers if required.\"},{\"question\":\"What tasks are typically handled 4 to 5 months before the event?\",\"answer\":\"Finalize the detailed budget, begin volunteer recruitment, determine audiovisual and logistical needs (building, parking), develop menu and refreshments, order supplies, prepare advertising layouts, and procure ministry materials and promotional items. Complete mailing/email/Facebook lists and finalize follow-up plans, then begin volunteer training.\"},{\"question\":\"What should be done in the final 2 weeks and 1 week before the event?\",\"answer\":\"In the last two weeks, email volunteers with event time/date/place, finalize plans with the team, emphasize promotions, double-check everything, finish training and assignments, confirm seating and supply needs, and verify food purchases and pickup. In the final week, conduct last-minute meetings and rehearsals, confirm tear-down and cleanup plans, verify returns of borrowed or rented items, recheck every area, review all tasks and follow-up plans, and send a final reminder email to volunteers.\"}]","Event Planning Checklist | PDF",1789236171]