[{"data":1,"prerenderedAt":-1},["ShallowReactive",2],{"detail-sidebar-cat-1-en-105":3,"doc-seo-243843-105":53,"doc-detail-243843-en":126},{"code":4,"msg":5,"data":6},0,"success",[7,14,19,24,29,34,39,44,49],{"id":8,"doc_module":9,"doc_module_name":10,"category_name":11,"show_sort_weight":12,"slug":13},11,1,"Template","Presentations",90,"presentations",{"id":15,"doc_module":9,"doc_module_name":10,"category_name":16,"show_sort_weight":17,"slug":18},12,"Resumes",80,"resumes",{"id":20,"doc_module":9,"doc_module_name":10,"category_name":21,"show_sort_weight":22,"slug":23},14,"Invoices",70,"invoices",{"id":25,"doc_module":9,"doc_module_name":10,"category_name":26,"show_sort_weight":27,"slug":28},15,"Posters",60,"posters",{"id":30,"doc_module":9,"doc_module_name":10,"category_name":31,"show_sort_weight":32,"slug":33},16,"Social Media",50,"social-media",{"id":35,"doc_module":9,"doc_module_name":10,"category_name":36,"show_sort_weight":37,"slug":38},17,"Forms",40,"forms",{"id":40,"doc_module":9,"doc_module_name":10,"category_name":41,"show_sort_weight":42,"slug":43},18,"Letters",30,"letters",{"id":45,"doc_module":9,"doc_module_name":10,"category_name":46,"show_sort_weight":47,"slug":48},21,"Paper Templates",5,"papers-templates",{"id":50,"doc_module":9,"doc_module_name":10,"category_name":51,"show_sort_weight":4,"slug":52},158,"General","general-158",{"code":4,"msg":54,"data":55},"ok",{"site_id":56,"language":57,"slug":58,"title":59,"keywords":60,"description":61,"schema_data":62,"social_meta":119,"head_meta":121,"extra_data":123,"updated_unix":125},105,"en","event-planning-checklist","Event Planning Checklist","","Event planning checklist template for managing a successful, sustainable event from initial concept to post-event responsibilities. Covers early planning, setting objectives and dates, forming an event committee, funding and budget preparation with break-even analysis, and sponsorship development including proposals and benefits. Includes event programming, permits, licences and approvals, risk management, public liability insurance, transport and site logistics, food and beverage approvals, accessibility checks, waste management, and contingency and security arrangements.",{"@graph":63,"@context":118},[64,80,101],{"@type":65,"itemListElement":66},"BreadcrumbList",[67,71,74,77],{"item":68,"name":69,"@type":70,"position":9},"https://docshare.wps.com","Home","ListItem",{"item":72,"name":10,"@type":70,"position":73},"https://docshare.wps.com/template/",2,{"item":75,"name":36,"@type":70,"position":76},"https://docshare.wps.com/template/forms/",3,{"item":78,"name":59,"@type":70,"position":79},"https://docshare.wps.com/template/event-planning-checklist/243843/",4,{"url":78,"name":59,"@type":81,"image":82,"author":87,"headline":59,"publisher":90,"fileFormat":93,"inLanguage":57,"description":61,"dateModified":94,"datePublished":95,"encodingFormat":93,"isAccessibleForFree":96,"interactionStatistic":97},"DigitalDocument",{"url":83,"@type":84,"width":85,"height":86},"https://docshare.wps.com/thumbnails/event-planning-checklist/243843.png","ImageObject",442,249,{"name":88,"@type":89},"Terk","Person",{"url":68,"name":91,"@type":92},"DocShare","Organization","application/pdf","2026-10-22","2026-09-12",true,{"@type":98,"interactionType":99,"userInteractionCount":8},"InteractionCounter",{"@type":100},"ViewAction",{"@type":102,"mainEntity":103},"FAQPage",[104,110,114],{"name":105,"@type":106,"acceptedAnswer":107},"What should be completed during the initial planning stage for an event?","Question",{"text":108,"@type":109},"Assess the idea and confirm a clear opportunity exists, develop objectives and a plan, set the event date, and ensure the organisation understands the objectives. Determine specialist expertise and register the event with the relevant council where essential.","Answer",{"name":111,"@type":106,"acceptedAnswer":112},"How should funding and budgeting be handled in the checklist?",{"text":113,"@type":109},"Identify suitable funding sources such as sponsorship, raffles, admissions, and grants, then prepare any required grant application. Establish budget guidelines, prepare a detailed budget, run break-even analysis, and monitor the budget through planning, execution, and evaluation.",{"name":115,"@type":106,"acceptedAnswer":116},"What risk, safety, and insurance tasks are included?",{"text":117,"@type":109},"Acknowledge potential risks, prepare for accidents, minimise environmental impact and noise, and develop an emergency plan and effective risk management plan. Check public liability insurance and consider additional insurance needs, and set security and contingency plans as required.","https://schema.org",{"og:url":78,"og:type":120,"og:title":59,"og:site_name":91,"og:description":61},"article",{"robots":122,"canonical":78},"index,follow",{"doc_id":124,"site_id":56},243843,1790044481,{"code":4,"msg":5,"data":127},{"doc_id":124,"user_id":128,"nickname":88,"user_avatar":129,"doc_module":9,"category_id":35,"category_name":36,"doc_title":59,"doc_description":61,"doc_content":130,"file_id":131,"file_url":132,"file_type":133,"file_size":134,"view_count":8,"is_deleted":4,"is_public":9,"is_downloadable":9,"audit_status":9,"page_count":47,"language":135,"language_code":57,"site_id":56,"html_lang":57,"table_of_contents":136,"faqs":137,"seo_title":138,"seo_description":61,"update_tm":139,"read_time":73},1099525198933,"https://ap-avatar.wpscdn.com/davatar_155a257f0dc6eb9ab79c44ca47cae57d","TemplaTe 1: evenT planning CheCklisT  \nAlways allow sufficient time to organise an event; the amount of time will depend on the size of the event.  \n\n| Event Committee\u003Cbr>Planning and Management Tasks | Person\u003Cbr>Responsible | Approx. Hours to complete | Date\u003Cbr>Finalised |\n| --- | --- | --- | --- |\n| Planning-Initial Considerations |  |  |  |\n| Assess the idea or opportunity |  |  |  |\n| Ensure a clearly identified opportunity exists for the event |  |  |  |\n| Develop a Plan for the event with defined objectives to be achieved |  |  |  |\n| Ensure all members of the organisation are aware of, and fully understand the objectives |  |  |  |\n| Set the event date |  |  |  |\n| Determine all specialist expertise |  |  |  |\n| Register event with Coolamon Shire Council (essential) |  |  |  |\n| Event Committee |  |  |  |\n| Form the event committee (6 people min) |  |  |  |\n| Appoint/ elect the Chair |  |  |  |\n| Select committee members based on expertise and ability to contribute to the event management process |  |  |  |\n| Establish areas of responsibility |  |  |  |\n| Establish clear line of communication-formal reporting requirements |  |  |  |\n| Set meeting dates for lead up to the event |  |  |  |\n| Areas of Committee Responsibility |  |  |  |\n| Funding and Finance |  |  |  |\n| Identify appropriate funding sources (business, sponsorship, raffles, admission costs, government grants, etc) |  |  |  |\n| Prepare grant funding application, if required |  |  |  |\n| Establish budget guidelines |  |  |  |\n| Prepare detailed budget |  |  |  |\n| Break-even analysis |  |  |  |\n| Monitor budget throughout planning, executing and evaluation stages |  |  |  |\n\n– MANAGING A SUCCESSFUL AND SUSTAINABLE EVENT –  \n| Event Committee\u003Cbr>Planning and Management Tasks | Person\u003Cbr>Responsible | Approx. Hours to complete | Date\u003Cbr>Finalised |\n| --- | --- | --- | --- |\n| Sponsorship |  |  |  |\n| Develop a sponsorship plan and identify sponsorship needed |  |  |  |\n| Time needed to secure sponsors\u003Cbr>(from approach to confirmation) |  |  |  |\n| Determine benefits for sponsors\u003Cbr>(tangible and intangible) |  |  |  |\n| Identify potential sponsors |  |  |  |\n| Prepare sponsorship proposals |  |  |  |\n| Keep sponsors informed/involved |  |  |  |\n| Acknowledge sponsors at every opportunity |  |  |  |\n| Post-event evaluation and report back to sponsors |  |  |  |\n| Event Programming |  |  |  |\n| Develop the program |  |  |  |\n| Investigate ways to make the event unique and special |  |  |  |\n| Establish all components for the event\u003Cbr>(time to perform etc) |  |  |  |\n| Design programme to maintain interest by all attendants |  |  |  |\n| Obtain necessary equipment, audio visual, etc |  |  |  |\n| Arrange necessary permits |  |  |  |\n| Establish risk management plan and safety requirements |  |  |  |\n| Arrange public liability insurance |  |  |  |\n| Accommodate sponsors, celebrities,\u003Cbr>guests etc as required |  |  |  |\n| Ensure the overall program schedule allows the event to finish on time |  |  |  |\n| Licences, Permits and Approvals |  |  |  |\n| Apply for necessary licences, permits (raffles etc) and approvals as early as possible (Local government, police, agencies) |  |  |  |\n| Include local Council in planning process to ensure support and ease of administration |  |  |  |\n\n– COOLAMON SHIRE COUNCIL –  \n| Event Committee\u003Cbr>Planning and Management Tasks | Person\u003Cbr>Responsible | Approx. Hours to complete | Date\u003Cbr>Finalised |\n| --- | --- | --- | --- |\n| Transport and Support Services |  |  |  |\n| Liaison with Council, police and other regulatory authorities and medical services/ facilities |  |  |  |\n| Road Closures and Traffic |  |  |  |\n| Parking considerations |  |  |  |\n| Traffic Management Plan: may require NSW Roads approval, along with Police and Council |  |  |  |\n| Power, water, toilet facilities |  |  |  |\n| Food and Beverage |  |  |  |\n| Approvals, licences –alcohol consumption (Liquor Licensing) |  |  |  |\n| Food and Beverage – approvals and permits","cbCaijpKRBdztbAx","https://ap.wps.com/l/cbCaijpKRBdztbAx","pdf",92674,"English","# Event committee planning and management tasks\n## Planning - initial considerations\n## Areas of committee responsibility\n## Funding and finance\n## Sponsorship\n## Event programming\n## Licences, permits and approvals\n## Coolamon Shire Council support and compliance\n## Transport and support services\n## Road closures and traffic\n## Power, water and toilet facilities\n## Food and beverage\n## Venue and site\n## Risk management\n## Development of contingency plans\n## Security","[{\"question\":\"What should be completed during the initial planning stage for an event?\",\"answer\":\"Assess the idea and confirm a clear opportunity exists, develop objectives and a plan, set the event date, and ensure the organisation understands the objectives. Determine specialist expertise and register the event with the relevant council where essential.\"},{\"question\":\"How should funding and budgeting be handled in the checklist?\",\"answer\":\"Identify suitable funding sources such as sponsorship, raffles, admissions, and grants, then prepare any required grant application. Establish budget guidelines, prepare a detailed budget, run break-even analysis, and monitor the budget through planning, execution, and evaluation.\"},{\"question\":\"What risk, safety, and insurance tasks are included?\",\"answer\":\"Acknowledge potential risks, prepare for accidents, minimise environmental impact and noise, and develop an emergency plan and effective risk management plan. Check public liability insurance and consider additional insurance needs, and set security and contingency plans as required.\"}]","Event Planning Checklist | PDF",1789209257]