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It also includes committee members and registration information.","Answer",{"name":111,"@type":106,"acceptedAnswer":112},"How does the checklist guide budgeting and facility reservations?",{"text":113,"@type":109},"It instructs organizers to complete a Budget Planning Worksheet and to arrange facility reservations through the appropriate resources office. It also includes catering requirements, meal ticket handling, table/chair counts, linens, and related dining setup.",{"name":115,"@type":106,"acceptedAnswer":116},"What preparations are included for speakers, special guests, and participants?",{"text":117,"@type":109},"It covers required paperwork, honorarium vs. employee payment considerations, electronic presentation delivery, handouts, campus escort needs, travel plans, lodging, and ground transportation. 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It may not have all of the specifics that your event requires, so brainstorming prior to starting your event preparation is essential.  \nType of Event: Conference/Camp Lecture  \nMeeting  \nPanel Discussion  \nBook Signing Symposium Workshop  \nOther    \nName of Event:    \nDate:   Time:    \nLocation:   Purpose of Event:     Expected Attendance:   Contact Person:   Office/Department/Organization:   Address:   Email:   Phone:   Fax:    \nCommittee Members:  \n\n| Name | Phone | Email |\n| --- | --- | --- |\n| Name | Phone | Email |\n\nName Phone Email  \n\n| Name | Phone | Email |\n| --- | --- | --- |\n\nName Phone Email  \nRegister Event  \nComplete the Events Information Form by going to [https://rfwccl.wufoo.com/forms/events](https://rfwccl.wufoo.com/forms/events)information-form/  \nBudget  \nComplete the Budget Planning Worksheet (attached)  \nFacility Reservations  \nTo reserve a venue please go to [http://ems.muw.edu/VirtualEMS](http://ems.muw.edu/VirtualEMS/ or contact)[/](http://ems.muw.edu/VirtualEMS/ or contact)[ or contact](http://ems.muw.edu/VirtualEMS/ or contact) the Office of Resources Management at 662-329-7126.  \nLocation(s) for event (consider capacity requirements)  \nLocation for reception  \nLocation(s) for breakfast/lunch/dinner  \nInclement weather plans  \nAccommodations for Speaker (Puckett House, Plymouth Bluff)  \nSpeaker/Panelists  \nInvitation  \nBackground information  \nSpeakers’/panelists’ agent contact information, if any, including telephone numbers and email Honorarium vs. Paid as an Employee  \nRequired paperwork (contact Human Resources at 662-329-7222)  \no W9 form  \no Sponsored Programs Personnel Action Form (SPPAF) vs. Personnel Action Form (PAF)  \no Employee vs. Independent Contractor classification checklist  \no Signed contract  \nElectronic copy of presentation in advance  \nHandouts  \nCampus escort(s)  \nTravel plans  \nAccommodations  \nGround transportation between airport and campus  \n*Request a vehicle through Resources Management at 662-329-7126 or  \n[http://web2.muw.edu/images/docs/resources_management/vehiclerequestform.pd](http://web2.muw.edu/images/docs/resources_management/vehiclerequestform.pdf)[f](http://web2.muw.edu/images/docs/resources_management/vehiclerequestform.pdf)  \nCampus shuttle transportation  \nParking/parking passes  \nIdentify individuals to introduce speakers/panelists at event and/or moderate panel  \nThank you/honorarium and expense reimbursement  \nSpecial Guests  \nInvitations  \nTravel plans  \nCampus escorts  \nAccommodations  \nGround transportation between airport and campus  \n*Request a vehicle through Resources Management at 662-329-7126 or  \n[http://web2.muw.edu/images/docs/resources_management/vehiclerequestform.pd](http://web2.muw.edu/images/docs/resources_management/vehiclerequestform.pdf)[f](http://web2.muw.edu/images/docs/resources_management/vehiclerequestform.pdf)  \nCampus shuttle transportation  \nParking/parking passes  \nFollow-up, if necessary, after event  \nDisability Access and Accommodations for Speakers, Special Guests, and Participants  \nAccess accommodation notice on announcements, registration form, and/or invitations, when appropriate. (Example: Please list any disability accommodations needed.)  \nAccessible location  \nSpecial transportation  \nLowered podium  \nWheelchair access to stage  \nSpecial seating section  \nSign language interpreter/communication assistance  \nAlternatives to print materials  \nInvitations  \nDesign/printing (refer to The W’s branding guidelines at [http://web3.muw.edu/branding](http://web3.muw.edu/branding))  \nGuest list  \nEnclose campus map or include map on invitation ( [http://web3.muw.edu/campusmap](http://web3.muw.edu/campusmap)) Response deadline date  \nPerson/telephone number/email address to whom to respond  \nInternal distribution, if appropriate  \nExtra invitations for archive files  \nName and telephone number of contact person, particularly i","cbCainxaQAdMVGzl","https://ap.wps.com/l/cbCainxaQAdMVGzl","pdf",93954,13,"English","# Event Details\n## Committee Members and Registration\n# Event Type and Scheduling\n## Meeting, Panel, Workshop, Book Signing\n# Budget and Facility Reservations\n## Catering and Venue Setup\n# Speaker and Participant Logistics\n## Travel, Lodging, and Accessibility\n# Invitations, Registration, and Follow-up\n## Guest Lists, Packets, and Publicity","[{\"question\":\"What event information should be completed in the checklist?\",\"answer\":\"The checklist requests event type, event name, date, time, location, purpose, expected attendance, and contact person details, along with office/department/organization and address. It also includes committee members and registration information.\"},{\"question\":\"How does the checklist guide budgeting and facility reservations?\",\"answer\":\"It instructs organizers to complete a Budget Planning Worksheet and to arrange facility reservations through the appropriate resources office. It also includes catering requirements, meal ticket handling, table/chair counts, linens, and related dining setup.\"},{\"question\":\"What preparations are included for speakers, special guests, and participants?\",\"answer\":\"It covers required paperwork, honorarium vs. employee payment considerations, electronic presentation delivery, handouts, campus escort needs, travel plans, lodging, and ground transportation. It also provides accessibility accommodations such as wheelchair access, seating, and sign-language support where appropriate.\"}]","Event Planning Checklist - Event Preparation and Budgeting | PDF",1789241888]