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It outlines a pre-planning framework covering why, what, where, when and who, and prompts the creation of an event overview for an executive summary. 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The responsibility for managing any event always remains with the event organiser. For further information on event safety please refer to the Event Safety pages of the Health and Safety Executive website which can be found at [https://www.hse.gov.uk/event-safety/index.htm](https://www.hse.gov.uk/event-safety/index.htm).  \nDocument in 20flow chart 2.docx Page 1  \nThe purpose of this document is to provide broad guidance notes for event organisers planning to hold an event in the St Helens Borough Council (STHBC) area. The document also provides sections that should be completed to help you develop a detailed Event Management Plan (EMP) . It is recommended that you complete all sections. After all sections have been addressed you will have an outline EMP for your event. Remember to delete all the guidance text once you have completed the template.  \n1. Event management  \n1.1. Pre-Planning  \nThe success of any event is always dependent upon adequate pre planning and it is essential that you allow enough lead-time to ensure that your event is a success. By addressing the why, what, where, when and who early in your planning process, it will help you to make informed decisions during the event planning process.  \n􀂾 Why – it really is worth asking this question at the very beginning, sometimes you may find that the answer is not immediately obvious. By addressing the why, it will help your organising committee establish the core values of your event. Establishing the core values will help you design your event and develop the ‘who’ and therefore ‘what’ elements you should include as part of your event programme.  \n􀂾 What – you need to decide what it is that you will present at your event. Your core values will provide direction here. Knowing who your target audience is will help you identify what elements should be at your event. Try to put yourself in the shoes of someone from your target audience, what are their interests, what will attract and excite them at your event.  \n􀂾 Where – some things that should be considered when deciding on your event venue include site area, access, community impact, transport, car parking, ground conditions and existing facilities such as toilets. It is also worth considering your venue in terms of your target audience, is the location accessible to your main target audience?  \n􀂾 When – consider your event date in terms of some of the following: other events, day of the week, do your opening times suit your audience and the likely weather conditions at that time of the year.  \n􀂾 Who – this is one of the most important points to consider in your pre planning process. Identifying the ‘who’ will come from your ‘why’ and the identification of the core values. Your‘who’ may also mean you need to give special consideration for facilities such as young children, teenagers, the elderly or disabled.  \n1.2. Event overview  \nProvide a paragraph here that provides an executive summary of the event.  \nPlease keep in mind that you are trying to provide someone who knows nothing about your event with as much information as possible in a succinct paragraph or two.  \n1.3. Key event management contacts  \nPopulate the following table with the names, roles, responsibilities, and contact details of the key people involved in organising your event.  \nDocument in 20flow chart 2.docx2 Page 2  \nAny event should always have one person who is ultimately responsible for all aspects of the event. Depending on the nature and scale of the event a number of other people will have key tasks and responsibilities allocated to them but will re","cbCaigjwgShx4W06","https://ap.wps.com/l/cbCaigjwgShx4W06","pdf",396295,"English","# Event management\n## Pre-Planning\n## Event overview\n## Key event management contacts\n## Key event contacts – other","[{\"question\":\"What is the purpose of this Event Management Plan template?\",\"answer\":\"It provides guidance for event organisers planning an event in the STHBC area, including sections to complete so a detailed Event Management Plan can be developed.\"},{\"question\":\"What should you address during pre-planning?\",\"answer\":\"Pre-planning should cover why, what, where, when and who, helping the organiser make informed decisions and define core values, audience needs, venue considerations and timing.\"},{\"question\":\"Who should be listed under key event management contacts?\",\"answer\":\"The organiser should populate contacts for roles such as Event Manager, Production, Volunteer Coordinator and Health \\u0026 Safety, including responsibilities and preferred contact and radio channel details where applicable.\"}]","Event Management Plan Template and Guidance Notes - Event Management Plan - St Helens Borough Council (STHBC) | PDF",1789227207,6]