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It outlines how to summarise the event, record licences and permissions, identify key management contacts, and plan staffing and organisational command. It also covers programme scheduling, health and safety responsibilities, risk assessments (including contractors), security and stewarding, emergency and first-aid arrangements, and core operational requirements such as electricity, fire safety, temporary structures, and communications.",{"@graph":63,"@context":118},[64,80,101],{"@type":65,"itemListElement":66},"BreadcrumbList",[67,71,74,77],{"item":68,"name":69,"@type":70,"position":9},"https://docshare.wps.com","Home","ListItem",{"item":72,"name":10,"@type":70,"position":73},"https://docshare.wps.com/template/",2,{"item":75,"name":11,"@type":70,"position":76},"https://docshare.wps.com/template/presentations/",3,{"item":78,"name":59,"@type":70,"position":79},"https://docshare.wps.com/template/event-management-plan-template-and-guidance-notes-event-details/164466/",4,{"url":78,"name":59,"@type":81,"image":82,"author":87,"headline":59,"publisher":90,"fileFormat":93,"inLanguage":57,"description":61,"dateModified":94,"datePublished":95,"encodingFormat":93,"isAccessibleForFree":96,"interactionStatistic":97},"DigitalDocument",{"url":83,"@type":84,"width":85,"height":86},"https://docshare.wps.com/thumbnails/event-management-plan-template-and-guidance-notes-event-details/164466.png","ImageObject",442,249,{"name":88,"@type":89},"Asher","Person",{"url":68,"name":91,"@type":92},"DocShare","Organization","application/vnd.openxmlformats-officedocument.wordprocessingml.document","2026-09-18","2026-08-31",true,{"@type":98,"interactionType":99,"userInteractionCount":76},"InteractionCounter",{"@type":100},"ViewAction",{"@type":102,"mainEntity":103},"FAQPage",[104,110,114],{"name":105,"@type":106,"acceptedAnswer":107},"What is the purpose of this event management plan template?","Question",{"text":108,"@type":109},"It provides guidance notes to help organisers develop a detailed event management plan and decide which sections apply. 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Not all sections will apply to all events – you will need to decide which are relevant to your event.  Once you have completed the template, you can delete the guidance text.\nOur \u0013 HYPERLINK \"https://www.nelincs.gov.uk/licensing/organising-an-event/\" \u0014organising an event\u0015 guidance includes information that will be useful when preparing your event management plan. If you have a subscription you may also find the \u0013 HYPERLINK \"http://www.thepurpleguide.co.uk/\" \u0014Purple Guide\u0015 helpful, as it provides guidance on security, major incident planning, first aid, electrical safety, event communication, lost children, sanitary facilities and more.\nYou will need to provide risk assessments and public liability insurance from ALL activity and equipment providers if your event:\nIs being organised by North East Lincolnshire Council (NELC)\nIs in partnership with NELC\nTakes place on NELC property\nTakes place on the public highway\nYou should submit your event management plan in good time to allow processing for things like licences to be issued, building inspections to take place and road closures to be organised.\nThe more notice you can give the better.\nFor a small event (less than 50 people attending) there should be at least 28 days’ notice before the event\nFor all other events at least 3 – 6 months’ notice would be helpful\nAll Temporary Events Notices (TENs) for events covered by the ESAG process must be submitted no later than 10 clear working days before the event. Working days do not include the day the council receives your application or the day of the event, late TENS will not be accepted for these events.\nWhen you submit your event management plan, we will tell you if you need to attend an Events Safety Advisory Group meeting to discuss the event and answer any questions that the emergency services or the Council may have.\nEvent management\nEvent overview\nProvide a brief summary (one or two paragraphs) of what your event will involve:\nLicence and application checklist\nUse this checklist to record the licences and permissions you have applied for:\nKey event management contacts\nComplete the table with the names, roles, responsibilities and contact details of the key people involved in organising your event. It might not be everybody on the list depending on your event. The list isn’t exhaustive - add more lines if necessary. The event manager has overall responsibility for all aspects of the event. Depending on the nature and scale of the event, other people will have key tasks and responsibilities allocated to them but will report to the event manager.\nNELC require a Key Contact for the event.  This key contact’s details will be shared with the out-","cbCaidMIlMbXxLNV","https://ap.wps.com/l/cbCaidMIlMbXxLNV","docx",129116,24,"English","# Introduction\n## How to use the template\n## Submission timelines and ESAG process\n# Event management\n## Event overview\n## Licence and application checklist\n## Key event management contacts\n## Key event contacts – other\n# Staffing\n## Organisational structure\n# Programme Schedule\n## Timetable\n# Health and safety\n## Your responsibility for health and safety at your event\n## Risk assessments and management\n## Risk assessments – contractors","[{\"question\":\"What is the purpose of this event management plan template?\",\"answer\":\"It provides guidance notes to help organisers develop a detailed event management plan and decide which sections apply. After completion, the guidance text can be deleted.\"},{\"question\":\"What information must be included in the event overview and licensing checklist?\",\"answer\":\"The event overview should summarise what the event involves. The licensing checklist should record the licences and permissions applied for.\"},{\"question\":\"How should health and safety responsibilities and risk assessments be handled?\",\"answer\":\"Organisers must include their responsibility for health and safety and provide risk assessments and risk management. Risk assessments are also required from contractors providing activities and equipment.\"}]","Event Management Plan - Template and Guidance Notes - Event Details | DOCX",8]