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\nHastings Borough Council  \nMuriel Matters House Breeds Place  \nHastings  \nEast Sussex TN34 3UY  \n01424 451334 [eventsadmin@hastings.gov.uk](eventsadmin@hastings.gov.uk)  \nEVENT ORGANISER DETAILS  \nEvent Organiser Name  \nOrganisation  \nTelephone  \nMobile  \nEmail  \nName of Event  \nEvent Location  \nAudience Profile  \nApproximate Audience Numbers  \nDate of Event  \nContact Telephone Number on Day of the Event (if different to above)  \nCONTENTS  \nSection Number Page Number  \nIntroduction 1 3  \nEvent Overview 1.1 3  \nEvent Management 2 4  \nEvent Organisation Structure 2.1 4  \nKey Event Management Contacts 2.2 5  \nKey Event Contacts – Other 2.3 5  \nProduction Schedule 2.4 7  \nEvent Running Order 2.5. 10  \nHealth and Safety 3 11  \nYour Responsibility for Health and Safety at your Event 3.1 11  \nRisk Assessment 3.2 11  \nFire Safety 3.3 11  \nSecurity and Stewarding/Crowd Management 3.4 14  \nEmergency Procedures 3.5 15  \nIncident Reporting and Investigation 3.6 18  \nEvent Medical Cover 3.7 18  \nFunfairs and Inflatable Play Equipment 3.8 19  \nTemporary Demountable Structures (TDS) 3.9 20  \nConstruction (Design and Management) Regulations 2015 (CDM 2015)– Construction Phase Pan (CPP) 3.10 21  \nSafety Barriers 3.11 22  \nAnimals at Events 3.12 22  \nCommunications 4 23  \nEvent Communications – Surrounding Residents 4.1 23  \nEvent Communications – Media Plan 4.2 23  \nEvent Communications – Audience 4.3 23  \nEvent Communications – Event Management 4.4 23  \nWelfare 5 24  \nSafeguarding Children 5.1 24  \nLost/Found Children and Vulnerable Persons 5.2 24  \nAccessibility 5.3 24  \nProhibited Items – Drugs/Weapons/Alcohol 5.4 24  \nLicensing 6 25  \nPremises Licensing and Temporary Event Notice (TEN) 6.1 25  \nBar Management 6.2 25  \nStreet Trading 6.3 25  \nInsurance 7 26  \nCatering 8 26  \nSite Considerations 9 26  \nSite Plan 9.1 26  \nAccess & Egress 9.2 27  \nManaging Weather 9.3 27  \nToilets 9.4 27  \nWaste Management 9.5 27  \nNoise Management 9.6 28  \nVehicles on Site 9.7 28  \nTraffic Management 10 28  \nRoute Management 10.1 28  \nRoad Closures 10.2 29  \nTraffic Management Plan 10.3 30  \n1. INTRODUCTION  \nThe purpose of this document is to assist event organisers planning to hold an event in the borough of Hastings and St. Leonards-on-Sea. The document also provides sections that should be completed to help you develop a detailed EMP (Event Management Plan) .  \nAll text in purple can be deleted on completion.  \n1.1. EVENT OVERVIEW  \nEvent description  \nEvent timing  \nEvent start time  \nEvent end time  \n2. EVENT MANAGEMENT  \n2.1. EVENT ORGANISATION STRUCTURE  \nEvent management organisational structure example – please change to reflect your own event  \nPlease complete your organisational structure below:  \n2.2. KEY EVENT MANAGEMENT CONTACTS  \nPopulate the following table with the names, roles, and contact details of the key people involved in organising your event.  \nName Role Contact Number  \n2.3. KEY EVENT CONTACTS – OTHER  \nPopulate the following table with all the other key contacts for your event.  \nAUTHORITITES (fire, police, first aid etc...)  \nOrganisation Name Contact Details  \nACTS/ENTERTAINMENT  \nOrganisation/Company  \nSPECIAL EFFECTS  \nOrganisation/Company  \nSUPPLIERS/CONTRACTORS  \nOrganisation/Company  \nName  \nName  \nName  \nContact Details  \nContact Details  \nContact Details  \n2.4. PRODUCTION SCHEDULE  \nPlease populate the below production schedules.  \nIt’s important that you produce and document your production schedule to enable your team to plan their time effectively.  \nPRODUCTION SCHEDULE (Name of event live dates-pre event build dates)  \nDate Task Start Time Finish Time Resources/who Notes  \nPRODUCTION SCHEDULE (Name of event-event dates)  \nDate Task Start Time Finish Time Resources/who Notes  \nPRODUCTION SCHEDULE (Name of event-post event breakdown dates)  \nDate Task Start Time Finish Time Resources/who Notes  \n2.5. EVEN","cbCairf83EjHTWMM","https://ap.wps.com/l/cbCairf83EjHTWMM","pdf",350975,7,"English","# Introduction\n## Event overview\n# Event management\n## Event organisation structure\n## Key event management contacts\n## Key event contacts – other\n## Production schedule\n## Event running order\n# Health and safety\n## Your responsibility for health and safety at your event\n## Risk assessment\n## Fire safety\n## Security and stewarding/crowd management\n## Emergency procedures\n## Incident reporting and investigation\n## Event medical cover\n## Funfairs and inflatable play equipment\n## Temporary demountable structures (TDS)\n## Construction (Design and Management) Regulations 2015 (CDM 2015)– Construction Phase Pan (CPP)\n## Safety barriers\n## Animals at events\n# Communications\n## Event communications – surrounding residents\n## Event communications – media plan\n## Event communications – audience\n## Event communications – event management\n# Welfare\n## Safeguarding children\n## Lost/found children and vulnerable persons\n## Accessibility\n## Prohibited items – drugs/weapons/alcohol\n# Licensing\n## Premises licensing and temporary event notice (TEN)\n## Bar management\n## Street trading\n# Insurance\n# Catering\n# Site considerations\n## Site plan\n## Access & egress\n## Managing weather\n## Toilets\n## Waste management\n## Noise management\n## Vehicles on site\n# Traffic management\n## Route management\n## Road closures\n## Traffic management plan","[{\"question\":\"What sections does the template include for organising an event?\",\"answer\":\"The template includes organiser details, event overview, event management roles and structure, key contacts, a production schedule, and an event running order, followed by health and safety, communications, welfare, licensing, and site and traffic considerations.\"},{\"question\":\"What health and safety topics are covered?\",\"answer\":\"It covers responsibility for health and safety, risk assessment, fire safety, security and crowd management, emergency procedures, incident reporting and investigation, event medical cover, and additional safety items such as TDS, CDM 2015 construction phase planning, barriers, and animals at events.\"},{\"question\":\"How does the document handle communications and welfare for the event?\",\"answer\":\"It provides a communications plan for surrounding residents, the media, the audience, and event management, and includes welfare sections for safeguarding children, lost/found children and vulnerable persons, accessibility, and prohibited items such as drugs, weapons, and alcohol.\"}]","Event Management Plan - Event Management Plan Template and Guidance Notes for Small and Medium Sized Outdoor Events | PDF",1789175990]