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It also details food planning steps, approved meal handling, requisitions and check requests, alcohol authorization (CM-36), and staffing guidance for helpers and volunteer responsibilities.",{"@graph":14,"@context":73},[15,34,56],{"@type":16,"itemListElement":17},"BreadcrumbList",[18,23,27,31],{"item":19,"name":20,"@type":21,"position":22},"https://docshare.wps.com","Home","ListItem",1,{"item":24,"name":25,"@type":21,"position":26},"https://docshare.wps.com/template/","Template",2,{"item":28,"name":29,"@type":21,"position":30},"https://docshare.wps.com/template/posters/","Posters",3,{"item":32,"name":10,"@type":21,"position":33},"https://docshare.wps.com/template/event-hosting-resources-tips/306991/",4,{"url":32,"name":10,"@type":35,"image":36,"author":41,"headline":10,"publisher":44,"fileFormat":47,"inLanguage":8,"description":12,"dateModified":48,"datePublished":49,"encodingFormat":47,"isAccessibleForFree":50,"interactionStatistic":51},"DigitalDocument",{"url":37,"@type":38,"width":39,"height":40},"https://docshare.wps.com/thumbnails/event-hosting-resources-tips/306991.png","ImageObject",442,249,{"name":42,"@type":43},"Pentious","Person",{"url":19,"name":45,"@type":46},"DocShare","Organization","application/pdf","2026-10-15","2026-09-19",true,{"@type":52,"interactionType":53,"userInteractionCount":55},"InteractionCounter",{"@type":54},"ViewAction",18,{"@type":57,"mainEntity":58},"FAQPage",[59,65,69],{"name":60,"@type":61,"acceptedAnswer":62},"What should be confirmed for the event space before sending a reservation request?","Question",{"text":63,"@type":64},"Confirm availability, capacity, and accessibility. Then enter the room reservation request and proceed with needed communications and coordination.","Answer",{"name":66,"@type":61,"acceptedAnswer":67},"How should event registration and related materials be set up?",{"text":68,"@type":64},"Create a registration link using Zoom for virtual events or Google/Microsoft Forms for in-person registration. Collect required participant information, note accommodations, and share/upload the registration content to the event webpage.",{"name":70,"@type":61,"acceptedAnswer":71},"What rules apply to serving alcohol during an event?",{"text":72,"@type":64},"Read CM-36 closely and complete the authorization request. Ensure a certified caterer or trained beverage server is used and have university police present to assess the event, especially for after-hours or weekend events.","https://schema.org",{"og:url":32,"og:type":75,"og:title":10,"og:site_name":45,"og:description":12},"article",{"robots":77,"canonical":32},"index,follow",{"doc_id":79,"site_id":7},306991,1789843038,{"code":4,"msg":82,"data":83},"success",[84,89,94,99,103,108,113,117,122],{"id":85,"doc_module":22,"doc_module_name":25,"category_name":86,"show_sort_weight":87,"slug":88},11,"Presentations",90,"presentations",{"id":90,"doc_module":22,"doc_module_name":25,"category_name":91,"show_sort_weight":92,"slug":93},12,"Resumes",80,"resumes",{"id":95,"doc_module":22,"doc_module_name":25,"category_name":96,"show_sort_weight":97,"slug":98},14,"Invoices",70,"invoices",{"id":100,"doc_module":22,"doc_module_name":25,"category_name":29,"show_sort_weight":101,"slug":102},15,60,"posters",{"id":104,"doc_module":22,"doc_module_name":25,"category_name":105,"show_sort_weight":106,"slug":107},16,"Social Media",50,"social-media",{"id":109,"doc_module":22,"doc_module_name":25,"category_name":110,"show_sort_weight":111,"slug":112},17,"Forms",40,"forms",{"id":55,"doc_module":22,"doc_module_name":25,"category_name":114,"show_sort_weight":115,"slug":116},"Letters",30,"letters",{"id":118,"doc_module":22,"doc_module_name":25,"category_name":119,"show_sort_weight":120,"slug":121},21,"Paper Templates",5,"papers-templates",{"id":123,"doc_module":22,"doc_module_name":25,"category_name":124,"show_sort_weight":4,"slug":125},158,"General","general-158",{"code":4,"msg":82,"data":127},{"doc_id":79,"user_id":128,"nickname":42,"user_avatar":129,"doc_module":22,"category_id":100,"category_name":29,"doc_title":10,"doc_description":12,"doc_content":130,"file_id":131,"file_url":132,"file_type":133,"file_size":134,"view_count":55,"is_deleted":4,"is_public":22,"is_downloadable":22,"audit_status":22,"page_count":33,"language":135,"language_code":8,"site_id":7,"html_lang":8,"table_of_contents":136,"faqs":137,"seo_title":138,"seo_description":12,"update_tm":80,"read_time":26},1374404730887,"https://ap-avatar.wpscdn.com/davatar_6f874abed73319feea01a86fa6f0fab8","Event Hosting Resources & Tips  \nEvent Space Communications Facilities Parking Security  \nFood  \nPhysical Signage  \nAlcohol Requirements Audiovisual  \nHelpers  \nRegistration Links Webpage  \nQR Codes  \nFlyers  \nSocial Media  \nDigital Signage Preliminary Questions Helpful Policies & Forms Admin Support Contact  \nEvent Space  \n✓ Consider the availability, capacity, accessibility.  \n✓ Enter your room reservation request.  \no  [https://www.lsuhsc.edu/no/administration/room_request/](https://www.lsuhsc.edu/no/administration/room_request/)[ ](https://www.lsuhsc.edu/no/administration/room_request/)Communication  \n✓ Create & send out your save-the-date email – Canva (free version)  \no [https://www.canva.com/](https://www.canva.com/)  \n✓ Create an RSVP –(Google or Microsoft forms)  \no  [https://www.google.com/forms/about/](https://www.google.com/forms/about/)  \nFacilities  \n✓ Contact facilities for costs and coordination of parking, audiovisual, facilities, and security  \no (Kyle Walker, [kwalk6@lsuhsc.edu](kwalk6@lsuhsc.edu) )  \n✓ Request or complete online facilities work orders for table/chair setup and cleaning.  \no Each request needs its own work order. [https://www.lsuhsc.edu/admin/pfm/](https://www.lsuhsc.edu/admin/pfm/)  \no Admin support is your department coordinator or the dean’s office  \n✓ Request physical signage if needed.  \no You can request signage that directs guests from the parking lot to the event.  \n✓ Request conference rental request form if MOST attendees are NON LSUHSC.  \no Email Kyle Walker [kwalk6@lsuhsc.edu](kwalk6@lsuhsc.edu)  \nParking  \n✓ Email to parking to confirm day of event & attendees.  \n✓ Parking rules-[https://www.lsuhsc.edu/administration/ae/rules.aspx](https://www.lsuhsc.edu/administration/ae/rules.aspx)  \n✓ Parking fees-[https://www.lsuhsc.edu/administration/ae/fees.aspx](https://www.lsuhsc.edu/administration/ae/fees.aspx)  \n✓ Parking contact – 504-568-4884  \n[o](o Antonio Casas acasas@lsuhsc.edu)[ Antonio Casas](o Antonio Casas acasas@lsuhsc.edu)[ ](o Antonio Casas acasas@lsuhsc.edu)[acasas@lsuhsc.edu](o Antonio Casas acasas@lsuhsc.edu)[ ](o Antonio Casas acasas@lsuhsc.edu)Security  \n✓ Email to security to confirm day of event & attendees.  \n✓ Campus police are required when events involve non-employees.  \no Chief Richard Blackman [rblac6@lsuhsc.edu](rblac6@lsuhsc.edu)  \n✓ Alcohol is served on campus and at sponsored functions off campus (CM 36)  \n✓ If an event is held after hours or on the weekend, more rules and coordination apply.  \nFood  \n✓ Consider the setup, cleanup, delivery, or pickup.  \n✓ Create a special meal prior approval, regardless of funding, and get it approved before proceeding with any purchase of food. (ADMIN SUPPORT)  \n✓ Create a requisition to pay the vendor via a check. (Restricted, Unrestricted) (ADMIN SUPPORT)  \n✓ Create a foundation check request to pay the vendor or receive reimbursement (Foundation) ADMIN SUPPORT)  \nOnce approved – remember!  \no Keep all your receipts.  \no Order the food for delivery or pickup.  \no Order the drinks for delivery or pickup.  \no Napkins, Utensils, Plates, Servers, Warmers, Ice, Cups, Tablecloths  \no Communicate well with the vendor for delivery addresses etc.  \nAlcohol – CM-36  \n✓ Read closely and complete the request for the authorization to serve alcohol.  \no CM-36 [https://www.lsuhsc.edu/administration/cm/cm-36.pdf](https://www.lsuhsc.edu/administration/cm/cm-36.pdf)  \n✓ Bartender should be a certified caterer or trained beverage server.  \n✓ University Police should be present to assess the event.  \nAudiovisual  \n✓ Email audiovisual team once the room is reserved to request event assistance.  \n[enterpriseavgroup@lsuhsc.edu](enterpriseavgroup@lsuhsc.edu)  \n✓ Contact IT for Wi-Fi access.  \n✓ Double check everything is working day before event!  \nHelpers  \n✓ Helpers for the day of the event (Student workers, department coordinators, Committee members, SGA members)  \n✓ Sign in or letting people into buildings  \n✓ Setup of food or presentatio","cbCaiunJcgzZdRxe","https://ap.wps.com/l/cbCaiunJcgzZdRxe","pdf",288756,"English","# Event Space\n## Communication\n## Facilities\n## Parking\n## Security\n## Food\n## Alcohol (CM-36)\n## Audiovisual\n## Helpers\n## Registration Links\n## Webpage\n## QR Codes\n## Flyers\n## Social Media","[{\"question\":\"What should be confirmed for the event space before sending a reservation request?\",\"answer\":\"Confirm availability, capacity, and accessibility. Then enter the room reservation request and proceed with needed communications and coordination.\"},{\"question\":\"How should event registration and related materials be set up?\",\"answer\":\"Create a registration link using Zoom for virtual events or Google/Microsoft Forms for in-person registration. Collect required participant information, note accommodations, and share/upload the registration content to the event webpage.\"},{\"question\":\"What rules apply to serving alcohol during an event?\",\"answer\":\"Read CM-36 closely and complete the authorization request. Ensure a certified caterer or trained beverage server is used and have university police present to assess the event, especially for after-hours or weekend events.\"}]","Event Hosting Resources & Tips | PDF"]