[{"data":1,"prerenderedAt":-1},["ShallowReactive",2],{"detail-sidebar-cat-1-en-105":3,"doc-seo-194995-105":53,"doc-detail-194995-en":127},{"code":4,"msg":5,"data":6},0,"success",[7,14,19,24,29,34,39,44,49],{"id":8,"doc_module":9,"doc_module_name":10,"category_name":11,"show_sort_weight":12,"slug":13},11,1,"Template","Presentations",90,"presentations",{"id":15,"doc_module":9,"doc_module_name":10,"category_name":16,"show_sort_weight":17,"slug":18},12,"Resumes",80,"resumes",{"id":20,"doc_module":9,"doc_module_name":10,"category_name":21,"show_sort_weight":22,"slug":23},14,"Invoices",70,"invoices",{"id":25,"doc_module":9,"doc_module_name":10,"category_name":26,"show_sort_weight":27,"slug":28},15,"Posters",60,"posters",{"id":30,"doc_module":9,"doc_module_name":10,"category_name":31,"show_sort_weight":32,"slug":33},16,"Social Media",50,"social-media",{"id":35,"doc_module":9,"doc_module_name":10,"category_name":36,"show_sort_weight":37,"slug":38},17,"Forms",40,"forms",{"id":40,"doc_module":9,"doc_module_name":10,"category_name":41,"show_sort_weight":42,"slug":43},18,"Letters",30,"letters",{"id":45,"doc_module":9,"doc_module_name":10,"category_name":46,"show_sort_weight":47,"slug":48},21,"Paper Templates",5,"papers-templates",{"id":50,"doc_module":9,"doc_module_name":10,"category_name":51,"show_sort_weight":4,"slug":52},158,"General","general-158",{"code":4,"msg":54,"data":55},"ok",{"site_id":56,"language":57,"slug":58,"title":59,"keywords":60,"description":61,"schema_data":62,"social_meta":120,"head_meta":122,"extra_data":124,"updated_unix":126},105,"en","event-hire-event-planning-template-2020","Event Hire - Event Planning Template - 2020","","Event planning template covering end-to-end preparation for community or business events, including event basics (name, date, time, location, coordinator, target audience, core message, and objectives). It provides structured sections for event description, risk assessment and mitigation, evaluation criteria and measurement tools, plus a comprehensive checklist. The plan extends into early planning tasks such as budgeting, sponsorship, protocol and licensing, invitations, advertising, talent, signage, running sheets, catering details, security, audio-visual, staffing, ambience, facilities, hospitality, setup logistics, and post-event debrief.",{"@graph":63,"@context":119},[64,80,102],{"@type":65,"itemListElement":66},"BreadcrumbList",[67,71,74,77],{"item":68,"name":69,"@type":70,"position":9},"https://docshare.wps.com","Home","ListItem",{"item":72,"name":10,"@type":70,"position":73},"https://docshare.wps.com/template/",2,{"item":75,"name":36,"@type":70,"position":76},"https://docshare.wps.com/template/forms/",3,{"item":78,"name":59,"@type":70,"position":79},"https://docshare.wps.com/template/event-hire-event-planning-template-2020/194995/",4,{"url":78,"name":59,"@type":81,"image":82,"author":87,"headline":59,"publisher":90,"fileFormat":93,"inLanguage":57,"description":61,"dateModified":94,"datePublished":95,"encodingFormat":93,"isAccessibleForFree":96,"interactionStatistic":97},"DigitalDocument",{"url":83,"@type":84,"width":85,"height":86},"https://docshare.wps.com/thumbnails/event-hire-event-planning-template-2020/194995.png","ImageObject",442,249,{"name":88,"@type":89},"Dipper","Person",{"url":68,"name":91,"@type":92},"DocShare","Organization","application/pdf","2026-10-07","2026-09-03",true,{"@type":98,"interactionType":99,"userInteractionCount":101},"InteractionCounter",{"@type":100},"ViewAction",10,{"@type":103,"mainEntity":104},"FAQPage",[105,111,115],{"name":106,"@type":107,"acceptedAnswer":108},"What information is needed at the beginning of the event plan?","Question",{"text":109,"@type":110},"The template lists the event name, date, time, location, event coordinator/contact person, target audience, message, objectives, and an event description.","Answer",{"name":112,"@type":107,"acceptedAnswer":113},"How should risks be handled in this template?",{"text":114,"@type":110},"Identify possible risks, develop strategies to minimise them, and define how to mitigate risks, supported by a risk plan and emergency management plan where needed.",{"name":116,"@type":107,"acceptedAnswer":117},"What tasks are included after the event takes place?",{"text":118,"@type":110},"After the event, the template calls for a responsible person to run a debrief, collect comments and guest feedback, evaluate against the established criteria, and provide guidelines for improvement next time, followed by celebration and thank-yous.","https://schema.org",{"og:url":78,"og:type":121,"og:title":59,"og:site_name":91,"og:description":61},"article",{"robots":123,"canonical":78},"index,follow",{"doc_id":125,"site_id":56},194995,1788444544,{"code":4,"msg":5,"data":128},{"doc_id":125,"user_id":129,"nickname":88,"user_avatar":130,"doc_module":9,"category_id":35,"category_name":36,"doc_title":59,"doc_description":61,"doc_content":131,"file_id":132,"file_url":133,"file_type":134,"file_size":135,"view_count":101,"is_deleted":4,"is_public":9,"is_downloadable":9,"audit_status":9,"page_count":79,"language":136,"language_code":57,"site_id":56,"html_lang":57,"table_of_contents":137,"faqs":138,"seo_title":139,"seo_description":61,"update_tm":126,"read_time":73},1374404997633,"https://ap-avatar.wpscdn.com/davatar_a8503ba1806abce46bf441b54a3ca4cd","| Name of event – what\u003Cbr>(festival, flower show, sports day, art show, music gig, fitness festival, wedding, village fete, sports event) |  |\n| --- | --- |\n| Date of event |  |\n| Time of event |  |\n| Location of event |  |\n| Event coordinator/contact person |  |\n| Target audience – who\u003Cbr>Who is the event targeted at?\u003Cbr>What does the attendees need to know? What will get them interested? |  |\n| Message – what\u003Cbr>What do you want to say to the target audience? What do you want them to know/do? |  |\n| Objectives – why\u003Cbr>Be clear about what you hope to achieve with this event. |  |\n| Description of event – what is the event |  |\n| Risk assessment – what could go wrong?\u003Cbr>Identify possible risks and develop strategies to minimise risks. How can you mitigate the risks? |  |\n| Evaluation criteria established\u003Cbr>What were our aims/objectives?\u003Cbr>Did we achieve what we set out to do?\u003Cbr>Did it come in on budget?\u003Cbr>What were the intended/unintended outcomes? How do we measure effectiveness?\u003Cbr>What tools do we use to measure our success? |  |\n| Checklist\u003Cbr>Who will be involved in the event\u003Cbr>Date/s of event determined\u003Cbr>Location/venue for event booked\u003Cbr>Target attendees determined\u003Cbr>Message determined-What's Your Marketing\u003Cbr>Objectives set\u003Cbr>Risk assessment completed\u003Cbr> Evaluation criteria established |  |\n\n\n| Early event planning | Person responsible | Action | Date to be completed |\n| --- | --- | --- | --- |\n| Budget-what is your event going to cost\u003Cbr>Source identified\u003Cbr>Do you need to find Sponsorship\u003Cbr> Breakeven point established\u003Cbr>|  |  |  |\n| Protocol\u003Cbr> Request to invite local celebrity, local Councilor Mayor or important guests in writing and timely (six to eight weeks prior to event)\u003Cbr> Protocol issues events licensing or access to site\u003Cbr>Anything that needs to be approved landowner or similar Any funding requirements that need to be attended too |  |  |  |\n| Invitations\u003Cbr> Mailing list generated/updated\u003Cbr> Invitation composed\u003Cbr> Invitation checked\u003Cbr> Print and Collateral Creation\u003Cbr>Graphic Design and Promotional\u003Cbr> RSVPs (responsible person briefed)\u003Cbr> Invitation list compiled\u003Cbr> Names on list and titles/addresses checked for accuracy\u003Cbr>Special guests/speakers alerted to make time in diaries Invitations sent-how is this happening-how do they respond? |  |  |  |\n| Catering\u003Cbr>Cost per head or upfront-if catering\u003Cbr> Upmarket or casual -what type of catering\u003Cbr> Beverages – orange juice, mineral water, tea and coffee (instant or percolated), what about catering for all ages?\u003Cbr> Food – Vegan Friendly, Buffets, baguettes, sandwiches, Desserts and Similar\u003Cbr> Hot or cold\u003Cbr>Self service or waiting staff\u003Cbr> Internal or external catering\u003Cbr>Power required\u003Cbr>Equipment required\u003Cbr>Tables, tablecloths, cups and saucers\u003Cbr> Plates, napkins, knives and forks (disposable/non-disposable)\u003Cbr>Can the theme of the event be followed through in catering?\u003Cbr>Special dietary requirements of guests\u003Cbr>Menu |  |  |  |\n\n\n| Early event planning | Person responsible | Action | Date to be completed |\n| --- | --- | --- | --- |\n\n\n| Advertising\u003Cbr> Press, radio TV, newsletter, social media Facebook, Eventbrite Media release – other |  |  |  |\n| --- | --- | --- | --- |\n| Talent\u003Cbr> Book and brief, Develop an agreement e.g. Cancellation, weather what considerations do you need?\u003Cbr> Rehearsals, sound check etc |  |  |  |\n| Signage \u003Cbr> Directional, parking toilets lost children etc.\u003Cbr> Other signage produced |  |  |  |\n| Program/running sheet/speeches\u003Cbr> Program finalised\u003Cbr> Running sheet written\u003Cbr> Program/running sheet sent to speakers\u003Cbr>Speakers fully briefed\u003Cbr>Speeches written\u003Cbr>Let caterers know program-when to serve drinks/food |  |  |  |\n| Value added for guests\u003Cbr>Gifts\u003Cbr>Programs\u003Cbr>Catalogues\u003Cbr>Special offers/discounts\u003Cbr>Competitions Prizes |  |  |  |\n| Security\u003Cbr>Security alerted\u003Cbr>Risk concerns addressed – Risk plan developed Emergency management plan developed Provision of first aid |  |  |  |\n| Audio","cbCaihMF41hErnvU","https://ap.wps.com/l/cbCaihMF41hErnvU","pdf",617999,"English","# Event overview\n## Target audience and message\n## Objectives, description, and risk assessment\n## Evaluation and success measurement\n# Planning checklist and early tasks\n## Budget, sponsorship, and sources\n## Protocol, licensing, and guest invitations\n## Invitations, print collateral, and RSVPs\n## Marketing, talent, signage, and program\n# Logistics and delivery\n## Catering, security, and audio-visual\n## Staffing, ambience, and guest comfort\n## Toilet facilities and hospitality\n## Setup, operations, and post-event debrief","[{\"question\":\"What information is needed at the beginning of the event plan?\",\"answer\":\"The template lists the event name, date, time, location, event coordinator/contact person, target audience, message, objectives, and an event description.\"},{\"question\":\"How should risks be handled in this template?\",\"answer\":\"Identify possible risks, develop strategies to minimise them, and define how to mitigate risks, supported by a risk plan and emergency management plan where needed.\"},{\"question\":\"What tasks are included after the event takes place?\",\"answer\":\"After the event, the template calls for a responsible person to run a debrief, collect comments and guest feedback, evaluate against the established criteria, and provide guidelines for improvement next time, followed by celebration and thank-yous.\"}]","Event Hire - Event Planning Template - 2020 | PDF"]