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Applications must be lodged at least 30 working days in advance, with longer notice possible, and committee-approval cases requiring additional lead time. The form outlines Covid-19 related requirements, including event management plans, risk assessments, attendee contact trace arrangements, site set-up/exit times, attendee numbers, responsible delivery parties, and admission/charity charging information.",{"@graph":63,"@context":119},[64,80,102],{"@type":65,"itemListElement":66},"BreadcrumbList",[67,71,74,77],{"item":68,"name":69,"@type":70,"position":9},"https://docshare.wps.com","Home","ListItem",{"item":72,"name":10,"@type":70,"position":73},"https://docshare.wps.com/template/",2,{"item":75,"name":36,"@type":70,"position":76},"https://docshare.wps.com/template/forms/",3,{"item":78,"name":59,"@type":70,"position":79},"https://docshare.wps.com/template/event-enquirybooking-form-council-event-request-application/307500/",4,{"url":78,"name":59,"@type":81,"image":82,"author":87,"headline":59,"publisher":90,"fileFormat":93,"inLanguage":57,"description":61,"dateModified":94,"datePublished":95,"encodingFormat":93,"isAccessibleForFree":96,"interactionStatistic":97},"DigitalDocument",{"url":83,"@type":84,"width":85,"height":86},"https://docshare.wps.com/thumbnails/event-enquirybooking-form-council-event-request-application/307500.png","ImageObject",442,249,{"name":88,"@type":89},"Mack Lee","Person",{"url":68,"name":91,"@type":92},"DocShare","Organization","application/pdf","2026-10-22","2026-09-19",true,{"@type":98,"interactionType":99,"userInteractionCount":101},"InteractionCounter",{"@type":100},"ViewAction",10,{"@type":103,"mainEntity":104},"FAQPage",[105,111,115],{"name":106,"@type":107,"acceptedAnswer":108},"How far in advance must an event enquiry be submitted?","Question",{"text":109,"@type":110},"Applications must be submitted at least 30 working days before the event. 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If your event will require committee approval, Council will need at least 4 months prior notice. In exceptional circumstances, applications may be submitted within a shorter timeframe, by agreement with the Council. The Council reserves the right to stipulate a longer application period for any event, if this is deemed necessary.  \nPlease note that we are currently operating in an environment that is subject to change at short notice, due to the ongoing Covid crisis, and that we reserve the right to amend this enquiry form and seek further information or clarification around your event.  \nOnce completed return this form to the OSAL Unit at [leisureo@belfastcity.gov.uk](leisureo@belfastcity.gov.uk)  \nDue to Covid19 Regulations the Council require the following:  \n• Event organisers must complete an event management plan and risk assessments for the associated activities to ensure effective and safe delivery of the event. At this time event planning and risk assessments must ensure that your event is delivered in such a way which fully complies with current legislation and Northern Ireland Executive guidance. This is to include any legislation around the maximum number of people to be gathered at any one time and social distancing requirements.  \n• Event organisers must confirm that they have a nominated person who will gather the contact details of all attendees which will be made available if trace and contact is required.  \n1. Please provide your contact details below:  \n\n| Contact Name: |  |\n| --- | --- |\n| Organisation: |  |\n| Address: |  |\n| Postcode: |  |\n| Phone: |  |\n| Mobile: |  |\n| Email: |  |\n\n2. Please complete the details regarding your event below:  \n\n| Name of Event: |  |\n| --- | --- |\n| Location(s): |  |\n| Areas of site required i.e. Great Lawn, grass area beside playground: |  |\n| Hire of Pitch/Pavilion: |  |\n| Date(s) of Event: |  |\n| Time(s) of Event: |  |\n\n\n| Date and time arrive on site: (Set up time) |  |  |  |  |  |  |  |\n| --- | --- | --- | --- | --- | --- | --- | --- |\n| Date and time of site exit: (Event dismantle) |  |  |  |  |  |  |  |\n| Anticipated number of attendees, select category below: |  |  |  |  |  |  |  |\n| 0-30 | 31-50 | 51-200 | 201 – 500 |  | 501-1000 | 1001-5000 | 5001+ |\n|  |  |  |  |  |  |  |  |\n\n3. Please indicate who is responsible for the delivery of this event? Select as appropriate:  \n\n| | Belfast City Council\u003Cbr>(Departments within Council only) |\n| --- | --- |\n| | External event organiser in receipt of funding from Belfast City Council |\n| | External event organiser requesting use of Belfast City Council’s\u003Cbr>facilities/parks/open space |\n\n4. Will there be an admission charge to your event? Please indicate: Yes  \nIf Yes, please indicate method of payment: Payment on-site  \nOn Site Registration  \nPre-registration (Online)  \nBoth of the above (registration) Charity collections (bucket) Other (Please specify below)  \nNo  \n*If Charity Collections, please state if all or a percentage of the proceeds from the event will be donated to a designated charity:  %  \nRegistered Charity Number:    \n*Please note we will need a headed letter/email correspondence from your designated charity confirming that they will receive all or a percentage of the proceeds from your proposed event  \n5. Further Information, please indicate where applicable:  \nPlease note you that will need to consult the NI Direct website for the latest Covid19 related guidance in relation to any activities you may wish to have at your event  \n[https://www.nidirect.gov.uk/articles/coronavirus-covid-19-regulations-northern-ireland](https://www.n","cbCaipKRgPJ7JcKH","https://ap.wps.com/l/cbCaipKRgPJ7JcKH","pdf",350036,8,"English","# Event enquiry and application requirements\n## Submission timelines and approval\n## Covid-19 regulations and organiser obligations\n# Event contact details\n# Event details\n## Site arrival and exit\n## Attendee numbers\n# Event delivery responsibility\n# Admission charges and payment methods\n# Further information and permitted activities","[{\"question\":\"How far in advance must an event enquiry be submitted?\",\"answer\":\"Applications must be submitted at least 30 working days before the event. If committee approval is required, at least 4 months’ notice is needed, though exceptional circumstances may allow shorter time by agreement with the Council.\"},{\"question\":\"What Covid-19-related documents and planning must event organisers provide?\",\"answer\":\"Organisers must complete an event management plan and risk assessments ensuring compliance with current legislation and Northern Ireland Executive guidance, including limits on gathering size and social distancing requirements.\"},{\"question\":\"What attendee information arrangement is required for trace and contact?\",\"answer\":\"Organisers must confirm they have a nominated person to gather contact details of all attendees, which will be made available if trace and contact is required.\"}]","Event Enquiry/Booking Form - Council event request application | PDF",1789850424]