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Backstage or front of house; every student who gets involved is crucial in making your event a huge, show-stopping success.  \nA great role for students to take on is setting up the event! Here are a few quick and easy ways from our Events and Fundraising team at BBC Children in Need to help you plan and promote your show...  \nProject Managers-Set the scene!  \n• Select your venue and book it for your chosen date.  \n• Work out how many performances you want to stage and the capacity of the venue and you’ll know how many tickets to print.  \n• Decide your ticket price and project your total income.. this will help you to plan your fundraising target.  \nBox Office  \n• Where will you sell your tickets? Set up apop-up shop in the hall at lunchtime or get permission to go round at form time? Identify the busiest spots in school and maximise your sales opportunities.  \nDesign Team  \n• Create an exclusive look and feel for your very own performance and design a suite of posters, programmes and flyers with all the key information.  \n• Can you secure a space on your school’s website and design an online banner ad?  \n• Develop your branding and make sure all your materials fit together as part of a suite of communications like a commercial campaign.  \nMarketing and PR Team  \n• Find your social media gurus and PR pros and get your publicity together. This team will be responsible for publicising your production and making sure it’s a sell-out show.  \n• Consider the best channel to reach your audience; across your school media channels, newsletters, and website – as well as letters home to parents.  \n• Why not write to your local newspaper to let them know what you’re doing, and invite them along to cover the performance and take pictures for the paper!  \n• Make sure everyone at school knows what’s happening – announce it in assembly and ask teachers to mention it during form time.  \nSales Team  \n• Get creative and come up with other ways you can make money include selling programmes, and refreshments, cash collections on the night and sponsorship from local businesses.  \n• Create programmes that can be sold to the audience on the night. This could be a simple sheet listing your cast and crew, pictures of the production and musical numbers.  \n• You might want to approach some local businesses to see if they want to add their logo and sponsor the programme and in return for a donation to cover any costs of the production, or directly to BBC Children in Need.  \n• Alternatively, you could ask parents if they’d like print good luck messages to the students involved in the production in return for a small donation.  \nAudiences Team  \n• On the night of the performance, this team is incharge of the box office for last minute sales and you’ll need a dedicated team of ushers seating the audience and letting the stage manager know when the audience is ready for the performance to begin.  \nTHE PERSONAL HISTORY OF DAVID COPPERFIELD  \nEVENT AND FUNDRAISING PLAN  \n\n| PLANNING THE EVENT |  |\n| --- | --- |\n| Location of the production |  |\n| How many performances will we put on? |  |\n| Date of performance(s) |  |\n| Seating capacity of the venue |  |\n| Price per ticket | £ |\n| Projected ticket sales | £ |\n\n\n| PROMOTING THE EVENT |  |\n| --- | --- |\n| Where can we advertise the performance? |  |\n| What promotional materials do we need to create? |  |\n| Where can we sell tickets? |  |\n| Who can we sell tickets to? |  |\n\n\n| ON THE NIGHT |  |\n| --- | --- |\n| What else can we sell on the night? |  |\n| How much would we charge for refreshments? | £ |\n| How much would we charge for programmes? | £ |\n| How many programmes and refreshments do you think we can sell? |  |\n| Projected extra money raised on the night | £ |\n\n\n| WHO IS IN CHARGE OF |  |\n| --- | --- |\n| Booking the venue |  |\n| Social media / publicity |  |\n| Creating promot","cbCaiajlTkgVjJ7P","https://ap.wps.com/l/cbCaiajlTkgVjJ7P","pdf",37419,"English","# Planning the event\n## Location of the production\n## How many performances will we put on?\n## Date of performance(s)\n## Seating capacity of the venue\n## Price per ticket\n## Projected ticket sales\n# Promoting the event\n## Where can we advertise the performance?\n## What promotional materials do we need to create?\n## Where can we sell tickets?\n## Who can we sell tickets to?\n# On the night\n## What else can we sell on the night?\n## How much would we charge for refreshments?\n## How much would we charge for programmes?\n## How many programmes and refreshments do you think we can sell?\n## Projected extra money raised on the night\n# Who is in charge of\n## Booking the venue\n## Social media / publicity\n## Creating promotional materials\n## Box office / selling tickets\n## Refreshments\n## Audience team","[{\"question\":\"What should be decided during the planning stage of the event?\",\"answer\":\"The plan template asks for production location, the number of performances, performance dates, seating capacity, ticket price, and projected ticket sales.\"},{\"question\":\"How can the event be promoted and where should ticket sales be arranged?\",\"answer\":\"It prompts for advertising locations, promotional materials to create, where to sell tickets, and who to sell tickets to, using appropriate school and community channels.\"},{\"question\":\"What responsibilities and sales activities are covered on the night of the performance?\",\"answer\":\"It assigns an audience team to manage last-minute ticket sales and ushers, and includes options for selling programmes and refreshments, with space to estimate quantities and extra money raised.\"}]","Event and Fundraising Plan - Event and Fundraising Plan Template | PDF",1790096289]