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This includes, but is not limited to, processing bi-weekly payroll, ensuring compliance with internal controls, maintaining accurate records, and ensuring timely and accurate payment processing. The Payroll Coordinator is also responsible for verifying and entering personnel payroll changes, maintaining payroll records, and ensuring compliance with federal, state, and local regulations. Additional duties include facilitating payroll operations related to external agencies such as the Internal Revenue Service, Illinois Department of Revenue, Teachers’Retirement System (TRS), and Illinois Municipal Retirement Fund (IMRF) . This role provides support and coordination to ensure smooth payroll operations and coverage when needed.  \nMINIMUM EDUCATION, EXPERIENCE AND SKILL REQUIREMENTS:  \n● High School diploma or equivalent.  \n● 4+ years of payroll experience.  \n● Advanced knowledge of Microsoft, especially Excel, and G Suite products.  \n● Experience with financial systems.  \n● Experience with Tyler School ERP Pro, Sungard eFinance Plus, TRS and IMRF is highly preferred.  \n● Public K-12 school payroll experience and CPP preferred.  \nESSENTIAL JOB FUNCTIONS:  \nPayroll Processing:  \n● Provide guidance to the Payroll Assistant, including training, delegation of duties, and performance management.  \n● Ensure bi-weekly payroll processing is completed accurately and on time.  \n● Review and verify payroll data, ensuring accuracy in pay rates, benefits deductions, tax withholdings, and other payroll-related items.  \n● Lead the preparation of ACH files and manual checks when needed.  \n● Monitor and approve payroll changes, including new hires, terminations, salary adjustments, and other personnel actions.  \n● Review and ensure compliance with payroll tax regulations, including federal, state, and local taxes, TRS, and IMRF contributions.  \nRev. October 2025  \n● Act as the primary point of contact for complex payroll issues and inquiries, resolving discrepancies in a timely manner.  \nMonthly/Quarterly/Annual Processing:  \n● Ensure timely filing of deduction information with TRS and IMRF and remittance submission.  \n● Lead the preparation and submission of quarterly and annual payroll tax reports, including W-2 and W-3 filings.  \n● Supervise fiscal and calendar year-end payroll processes, ensuring compliance with regulations.  \n● Ensure that annual compensation reports are published in accordance with School Code and Public Act 97-0609.  \nOngoing:  \n● Manage the processing and reconciliation of union dues, ensuring accuracy and compliance with local collective bargaining agreements.  \n● Collaborate closely with Human Resources to ensure the smooth flow of information regarding personnel actions, benefits, and deductions.  \n● Monitor and update payroll practices to comply with federal, state, and local payroll laws.  \n● Review payroll system processes and make recommendations for improving efficiency and accuracy.  \n● Maintain payroll process documentation to ensure continuity of operations in the supervisor ’s absence.  \n● Maintain confidentiality of sensitive employee and district information.  \n● Keep abreast of legislative changes that affect payroll and communicate updates to relevant parties.  \n● Assist in budgeting and forecasting payroll costs in collaboration with the finance team.  \n● Perform other duties as required.  \nWORK ENVIRONMENT:  \nThe employee must be able to work in a busy environment with various types of routine work interruptions. The employee must be alert, have an eye for detail, and be able to complete job assignments and meet deadlines","cbCaipWS0MTFlyax","https://ap.wps.com/l/cbCaipWS0MTFlyax","pdf",126923,"English","# Purpose Statement/Primary Position Functions\n# Minimum Education, Experience and Skill Requirements\n# Essential Job Functions\n## Payroll Processing\n## Monthly/Quarterly/Annual Processing\n## Ongoing\n# Work Environment\n# Term of Employment","[{\"question\":\"What are the main responsibilities of the Payroll Coordinator?\",\"answer\":\"The role plans and facilitates district payroll functions, including processing bi-weekly payroll, verifying personnel payroll changes, maintaining accurate records, and supporting coordination for timely and correct payments.\"},{\"question\":\"What education and experience are required for this position?\",\"answer\":\"A high school diploma or equivalent is required, along with 4+ years of payroll experience, advanced Excel and G Suite knowledge, and experience with financial systems. Experience with Tyler School ERP Pro, Sungard eFinance Plus, TRS, and IMRF is highly preferred.\"},{\"question\":\"Which payroll tasks and reports does the position handle on a recurring basis?\",\"answer\":\"The Payroll Coordinator leads preparation and submission of quarterly and annual payroll tax reports, including W-2 and W-3 filings, supervises fiscal and calendar year-end processes, and ensures timely TRS and IMRF deduction filing and remittance.\"}]","Evanston Township High School District #202 - Payroll Coordinator Job Description | PDF",1789357416]