[{"data":1,"prerenderedAt":-1},["ShallowReactive",2],{"detail-sidebar-cat-1-en-105":3,"doc-seo-244839-105":53,"doc-detail-244839-en":131},{"code":4,"msg":5,"data":6},0,"success",[7,14,19,24,29,34,39,44,49],{"id":8,"doc_module":9,"doc_module_name":10,"category_name":11,"show_sort_weight":12,"slug":13},11,1,"Template","Presentations",90,"presentations",{"id":15,"doc_module":9,"doc_module_name":10,"category_name":16,"show_sort_weight":17,"slug":18},12,"Resumes",80,"resumes",{"id":20,"doc_module":9,"doc_module_name":10,"category_name":21,"show_sort_weight":22,"slug":23},14,"Invoices",70,"invoices",{"id":25,"doc_module":9,"doc_module_name":10,"category_name":26,"show_sort_weight":27,"slug":28},15,"Posters",60,"posters",{"id":30,"doc_module":9,"doc_module_name":10,"category_name":31,"show_sort_weight":32,"slug":33},16,"Social Media",50,"social-media",{"id":35,"doc_module":9,"doc_module_name":10,"category_name":36,"show_sort_weight":37,"slug":38},17,"Forms",40,"forms",{"id":40,"doc_module":9,"doc_module_name":10,"category_name":41,"show_sort_weight":42,"slug":43},18,"Letters",30,"letters",{"id":45,"doc_module":9,"doc_module_name":10,"category_name":46,"show_sort_weight":47,"slug":48},21,"Paper Templates",5,"papers-templates",{"id":50,"doc_module":9,"doc_module_name":10,"category_name":51,"show_sort_weight":4,"slug":52},158,"General","general-158",{"code":4,"msg":54,"data":55},"ok",{"site_id":56,"language":57,"slug":58,"title":59,"keywords":60,"description":61,"schema_data":62,"social_meta":124,"head_meta":126,"extra_data":128,"updated_unix":130},105,"en","eva-opening-weekend-block-party-request-for-proposal-rfp","EVA Opening Weekend Block Party - Request for Proposal (RFP)","","EVA seeks proposals from an experienced event planning consultant, agency, or team to support planning, coordination, execution, and management of the East Village Opening Weekend Block Party. The RFP outlines event footprint details, programming elements, and a comprehensive scope covering internal coordination, AV and photographer support, City right-of-way venue planning and permitting, sponsorship acquisition and logo delivery, vendor solicitation and registration, day-of-event logistics supervision, and rehearsal oversight. Eligibility requirements include staff background, schedule and quality capability, relevant event logistics experience, sponsorship stewardship, and proof of insurance.",{"@graph":63,"@context":123},[64,80,102],{"@type":65,"itemListElement":66},"BreadcrumbList",[67,71,74,77],{"item":68,"name":69,"@type":70,"position":9},"https://docshare.wps.com","Home","ListItem",{"item":72,"name":10,"@type":70,"position":73},"https://docshare.wps.com/template/",2,{"item":75,"name":41,"@type":70,"position":76},"https://docshare.wps.com/template/letters/",3,{"item":78,"name":59,"@type":70,"position":79},"https://docshare.wps.com/template/eva-opening-weekend-block-party-request-for-proposal-rfp/244839/",4,{"url":78,"name":59,"@type":81,"image":82,"author":87,"headline":59,"publisher":90,"fileFormat":93,"inLanguage":57,"description":61,"dateModified":94,"datePublished":95,"encodingFormat":93,"isAccessibleForFree":96,"interactionStatistic":97},"DigitalDocument",{"url":83,"@type":84,"width":85,"height":86},"https://docshare.wps.com/thumbnails/eva-opening-weekend-block-party-request-for-proposal-rfp/244839.png","ImageObject",442,249,{"name":88,"@type":89},"Cart","Person",{"url":68,"name":91,"@type":92},"DocShare","Organization","application/pdf","2026-10-18","2026-09-12",true,{"@type":98,"interactionType":99,"userInteractionCount":101},"InteractionCounter",{"@type":100},"ViewAction",6,{"@type":103,"mainEntity":104},"FAQPage",[105,111,115,119],{"name":106,"@type":107,"acceptedAnswer":108},"What event is EVA seeking proposals to manage?","Question",{"text":109,"@type":110},"EVA is seeking a consultant/agency to plan, coordinate, execute, and manage the East Village Opening Weekend Block Party on Saturday, March 30, 2024.","Answer",{"name":112,"@type":107,"acceptedAnswer":113},"What services are included in the scope of work?",{"text":114,"@type":110},"The scope covers internal coordination and timelines, AV and photographer support, City right-of-way venue and permitting support, sponsorship acquisition and accounting, event vendor solicitation and registration, and day-of-event supervision and logistics.",{"name":116,"@type":107,"acceptedAnswer":117},"What does EVA require for sponsorship and vendor fees?",{"text":118,"@type":110},"The consultant/agency is expected to solicit sponsors and vendors, collect related fees, and prepare accounting of revenues received to offset event expenses.",{"name":120,"@type":107,"acceptedAnswer":121},"What insurance and eligibility requirements must applicants meet?",{"text":122,"@type":110},"Applicants must provide proof of insurance in the $2M-$4M range and demonstrate relevant experience in event logistics, City ROW events, sponsorship acquisition, scheduling, and quality.","https://schema.org",{"og:url":78,"og:type":125,"og:title":59,"og:site_name":91,"og:description":61},"article",{"robots":127,"canonical":78},"index,follow",{"doc_id":129,"site_id":56},244839,1790425351,{"code":4,"msg":5,"data":132},{"doc_id":129,"user_id":133,"nickname":88,"user_avatar":134,"doc_module":9,"category_id":40,"category_name":41,"doc_title":59,"doc_description":61,"doc_content":135,"file_id":136,"file_url":137,"file_type":138,"file_size":139,"view_count":101,"is_deleted":4,"is_public":9,"is_downloadable":9,"audit_status":9,"page_count":79,"language":140,"language_code":57,"site_id":56,"html_lang":57,"table_of_contents":141,"faqs":142,"seo_title":143,"seo_description":61,"update_tm":144,"read_time":73},18829141979164,"https://eur-avatar.wpscdn.com/davatar_6f874abed73319feea01a86fa6f0fab8","REQUEST FOR PROPOSAL FOR  \nEVENT PLANNING CONSULTANT/AGENCY  \nReleased Monday, October 2, 2023  \nResponse Due by 5:00pm on Wednesday, October 18, 2023  \nEast Village Association (EVA) is seeking proposals for event planning and implementation services. The intent of the Request for Proposals (RFP) is to identify and select an experienced planning consultant, agency or team that will be responsible for support, coordination, planning, and execution of the East Village Opening Weekend Block Party.  \nFounded in 2008, EVA, a 501c3 nonprofit corporation, was created to manage the East Village Business Improvement District whose primary goal is to represent the various businesses while promoting the neighborhood as a destination via special events and marketing. Today, EVA represents over 700 businesses and hosts over six (6) major events held on the City of San Diego streets and right-of-way.  \nWith several major events slotted for 2024, the EVA is looking to secure a consultant/agency to develop, execute and manage the East Village Opening Weekend Block Party on Saturday, March 30, 2024, with the possibility to manage more EVA hosted events.  \nEVENT FOOTPRINT & ACTIVITES  \nEvent footprint on minimal side is J Street between 7th and 10th Avenues with a maximum footprint of J Street between 6th to 10th Avenues and 7th Avenue between Island Avenue to K Street. Footprint fully fenced in with mixed ages and NO pets.  \n• 1-3 Stages of Entertainment  \n• Multiple Bars (Revenue Source)  \n• Food & Retail Vendor Booths  \n• Car Show  \n• VIP Tent  \n• Activations Consistent to the Theme of the Event  \n• Photo Ops  \n• Seating with Shade  \nSCOPE OF WORK  \nA consultant/agency is being sought to provide the following services for the EVA:  \n• Internal Support – Coordinate efforts amongst EVA staff  \no Develop and manage event planning timeline.  \no Create detailed event maps.  \no Prepare and update event P&L reports and distribute to EVA staff.  \no Participate in committee meetings, approximately once a month  \no Coordinate with EVA staff to assure event planning is progressing in a timely manner, that all deadlines are met, and event is staying within approved budget.  \no Distribute all necessary information to event task force members via EVA staff.  \no Secure volunteers for day-of support.  \no Participate in production meetings with EVA staff to review event logistics. Meetings to occur on a sliding scale with frequency increasing as the event date approaches.  \no Secure insurance from all vendors (service and booth) listing EVA, New City America, Inc., The City of San Diego and your agency.  \no Hold Pre-production and Post-production meetings with EVA staff. Preproduction meetings to be held on schedule set by EVA staff and will increase to a weekly basis as the event nears.  \n• AV & Photographer Support  \no Identify all AV needs for the event/venue.  \no Work with AV company on requirements for events.  \no Secure and coordinate with photographer and/or videographer.  \n• Venue (City ROW)  \no Develop and provide necessary information regarding event layout, AV, etc.  \no Work with EVA staff on event décor and activations.  \no Work with the City of San Diego Special Events Department and other required agencies to secure adequate permits needed to close street down and put the event on.  \no Ensure all service vendors (caterers, production company, musicians, etc.) have access to the venue for walk-through, as needed.  \no Solicit 3-5 bids and manage selection/contracting process for potential service vendors from each of the following categories: local licensed caterers (food and drink), valet (if needed), event décor, production, AV, and others, as needed.  \no Coordinate Services with all selected service vendors.  \n• Sponsorship Acquisition  \no Solicit sponsors to participate at event.  \no Collect fees from event sponsors and prepare accounting of all revenues received to offset expense of event.  \no Acquire vector ( .ai or . eps) logos and provid","cbCaicRUb7ZMJ1el","https://ap.wps.com/l/cbCaicRUb7ZMJ1el","pdf",249276,"English","# Request for Proposal for Event Planning Consultant/Agency\n## Event footprint & activities\n## Scope of work\n## Eligibility requirements","[{\"question\":\"What event is EVA seeking proposals to manage?\",\"answer\":\"EVA is seeking a consultant/agency to plan, coordinate, execute, and manage the East Village Opening Weekend Block Party on Saturday, March 30, 2024.\"},{\"question\":\"What services are included in the scope of work?\",\"answer\":\"The scope covers internal coordination and timelines, AV and photographer support, City right-of-way venue and permitting support, sponsorship acquisition and accounting, event vendor solicitation and registration, and day-of-event supervision and logistics.\"},{\"question\":\"What does EVA require for sponsorship and vendor fees?\",\"answer\":\"The consultant/agency is expected to solicit sponsors and vendors, collect related fees, and prepare accounting of revenues received to offset event expenses.\"},{\"question\":\"What insurance and eligibility requirements must applicants meet?\",\"answer\":\"Applicants must provide proof of insurance in the $2M-$4M range and demonstrate relevant experience in event logistics, City ROW events, sponsorship acquisition, scheduling, and quality.\"}]","EVA Opening Weekend Block Party - Request for Proposal (RFP) | PDF",1789222261]