[{"data":1,"prerenderedAt":-1},["ShallowReactive",2],{"doc-seo-301844-105":3,"detail-sidebar-cat-1-en-105":80,"doc-detail-301844-en":126},{"code":4,"msg":5,"data":6},0,"ok",{"site_id":7,"language":8,"slug":9,"title":10,"keywords":11,"description":12,"schema_data":13,"social_meta":73,"head_meta":75,"extra_data":77,"updated_unix":79},105,"en","ess-withholding-forms-version-1-october-13-2020","ESS Withholding Forms - Version 1 - October 13, 2020","","ESS Withholding Forms provides step-by-step job aid instructions for adding and updating employee federal withholding (IRS Form W-4) and state withholding (DE 4) through the Employee Self-Service (ESS) page. It explains how the ESS pages replicate the forms for each employee, how to access the federal and state forms via quick links, and how to complete personal information, filing status, and applicable steps before submitting. It also covers exemption guidance, email notification after changes, and contacting payroll administration if changes were not made.",{"@graph":14,"@context":72},[15,34,55],{"@type":16,"itemListElement":17},"BreadcrumbList",[18,23,27,31],{"item":19,"name":20,"@type":21,"position":22},"https://docshare.wps.com","Home","ListItem",1,{"item":24,"name":25,"@type":21,"position":26},"https://docshare.wps.com/template/","Template",2,{"item":28,"name":29,"@type":21,"position":30},"https://docshare.wps.com/template/forms/","Forms",3,{"item":32,"name":10,"@type":21,"position":33},"https://docshare.wps.com/template/ess-withholding-forms-version-1-october-13-2020/301844/",4,{"url":32,"name":10,"@type":35,"image":36,"author":41,"headline":10,"publisher":44,"fileFormat":47,"inLanguage":8,"description":12,"dateModified":48,"datePublished":49,"encodingFormat":47,"isAccessibleForFree":50,"interactionStatistic":51},"DigitalDocument",{"url":37,"@type":38,"width":39,"height":40},"https://docshare.wps.com/thumbnails/ess-withholding-forms-version-1-october-13-2020/301844.png","ImageObject",442,249,{"name":42,"@type":43},"Stanford","Person",{"url":19,"name":45,"@type":46},"DocShare","Organization","application/pdf","2026-09-25","2026-09-19",true,{"@type":52,"interactionType":53,"userInteractionCount":30},"InteractionCounter",{"@type":54},"ViewAction",{"@type":56,"mainEntity":57},"FAQPage",[58,64,68],{"name":59,"@type":60,"acceptedAnswer":61},"Where do employees view and update Form W-4 and DE 4 in ESS?","Question",{"text":62,"@type":63},"Employees use Employee Self-Service (ESS) quick links under Quick Links > Payroll and Compensation > Employee Withholding Forms to view and update both the federal W-4 and state DE 4.","Answer",{"name":65,"@type":60,"acceptedAnswer":66},"Which steps must be completed for the federal withholding form in ESS?",{"text":67,"@type":63},"The job aid instructs employees to complete Step 1 (Personal Information) and only complete Steps 2–4 if they apply. Exemption information is provided after Step 4.",{"name":69,"@type":60,"acceptedAnswer":70},"What happens after an employee submits changes to withholding information?",{"text":71,"@type":63},"After submitting, an email notification is sent to alert the employee that a change was made. If the employee did not make the change, they should contact the payroll administration team at their district.","https://schema.org",{"og:url":32,"og:type":74,"og:title":10,"og:site_name":45,"og:description":12},"article",{"robots":76,"canonical":32},"index,follow",{"doc_id":78,"site_id":7},301844,1790269517,{"code":4,"msg":81,"data":82},"success",[83,88,93,98,103,108,112,117,122],{"id":84,"doc_module":22,"doc_module_name":25,"category_name":85,"show_sort_weight":86,"slug":87},11,"Presentations",90,"presentations",{"id":89,"doc_module":22,"doc_module_name":25,"category_name":90,"show_sort_weight":91,"slug":92},12,"Resumes",80,"resumes",{"id":94,"doc_module":22,"doc_module_name":25,"category_name":95,"show_sort_weight":96,"slug":97},14,"Invoices",70,"invoices",{"id":99,"doc_module":22,"doc_module_name":25,"category_name":100,"show_sort_weight":101,"slug":102},15,"Posters",60,"posters",{"id":104,"doc_module":22,"doc_module_name":25,"category_name":105,"show_sort_weight":106,"slug":107},16,"Social Media",50,"social-media",{"id":109,"doc_module":22,"doc_module_name":25,"category_name":29,"show_sort_weight":110,"slug":111},17,40,"forms",{"id":113,"doc_module":22,"doc_module_name":25,"category_name":114,"show_sort_weight":115,"slug":116},18,"Letters",30,"letters",{"id":118,"doc_module":22,"doc_module_name":25,"category_name":119,"show_sort_weight":120,"slug":121},21,"Paper Templates",5,"papers-templates",{"id":123,"doc_module":22,"doc_module_name":25,"category_name":124,"show_sort_weight":4,"slug":125},158,"General","general-158",{"code":4,"msg":81,"data":127},{"doc_id":78,"user_id":128,"nickname":42,"user_avatar":129,"doc_module":22,"category_id":109,"category_name":29,"doc_title":10,"doc_description":12,"doc_content":130,"file_id":131,"file_url":132,"file_type":133,"file_size":134,"view_count":30,"is_deleted":4,"is_public":22,"is_downloadable":22,"audit_status":22,"page_count":135,"language":136,"language_code":8,"site_id":7,"html_lang":8,"table_of_contents":137,"faqs":138,"seo_title":139,"seo_description":12,"update_tm":140,"read_time":30},2336477552062,"https://ap-avatar.wpscdn.com/davatar_994ba38a5ba835b3df7d355c54d3ed8d","ESS Withholding Forms  \nVersion 1.0 | October 13, 2020  \nThis job aid provides instructions for adding and updating Employee Federal (Form W4) and State (Form DE 4) Withholdings on the Employee Self-Service (ESS) page, [https://ess.erp.sdcoe.net](https://ess.erp.sdcoe.net. The ESS pages for Federal)[.](https://ess.erp.sdcoe.net. The ESS pages for Federal)[ The ESS pages for Federal](https://ess.erp.sdcoe.net. The ESS pages for Federal)[ ](https://ess.erp.sdcoe.net. The ESS pages for Federal)[and State are replicates ofthe forms themselves. You will be able to view the actual W4 and DE 4 forms on](and State are replicates ofthe forms themselves. You will be able to view the actual W4 and DE 4 forms on)[ ](and State are replicates ofthe forms themselves. You will be able to view the actual W4 and DE 4 forms on)[each page.](each page.)  \nDisclaimer about the Federal Tax Withholding Form:  \nESS Withholding Forms  \nHere is the Quick Link to view/update your Employee Withholding Forms in Employee Self-Service (ESS) .  \nNavigation: Quick Links > Payroll and Compensation > Employee Withholding Forms  \nFederal Withholding Form (W4)  \nNavigation: Quick Links > Payroll and Compensation > Employee Withholding Forms Click > to edit your Federal withholding.  \n[Click the](Click the www.irs.gov)[ ](Click the www.irs.gov)[www.irs.gov](Click the www.irs.gov) link to view the W4 Form. This opens in a new tab. You may want to leave it open for reference as you complete the W-4 form in ESS.  \nStep 1: Personal Information:  \n􀂃 Address – If address needs updating, refer to the Personal Information section of ESS  \n􀂃 Filing status.  \nOnly Complete Steps 2 – 4 if they apply to you.  \nExemption Form is after Step 4: To see if you are exempt from withholding or you have concerns about your privacy, see instructions for Form W-4 on the IRS website.  \nClaim Exemption from Withholding: Read carefully and check the both if you meet both conditions.  \nRead carefully and Click Submit when finished.  \nEmail notification will be sent to alert you that a change was made to your information. If you did not make the change, please contact your payroll administration team at your district.  \nState Withholding From (DE 4)  \nDisclaimer about the State Tax Withholding Form:  \nState Withholding From (DE 4)  \nHere is the Quick Link to view/update your Employee Withholding Forms in Employee Self-Service (ESS) .  \nNavigation: Quick Links > Payroll and Compensation > Employee Withholding Forms  \n1. Click > to edit your State withholding.  \n2. Personal Information: Click the Official State Tax Form link to view the DE 4 Form.  \n􀂃 Address – If address needs updating, refer to the Personal Information section of ESS  \n3. Filing Status: Read carefully and fill out the form as desire  \n4. Read carefully and Click Submit when finished.  \nEmail notification will be sent to alert you that a change was made to your information. If you did not make the change, please contact your payroll administration team at your district.","cbCaimOCI7pfA8Y5","https://ap.wps.com/l/cbCaimOCI7pfA8Y5","pdf",548621,9,"English","# Federal Withholding Form (W4)\n## Navigation and access via ESS quick links\n## Steps 1-4 and exemption handling\n## Submit and email notification\n# State Withholding Form (DE 4)\n## Navigation and access via ESS quick links\n## Personal information, filing status, and submission\n## Submit and email notification","[{\"question\":\"Where do employees view and update Form W-4 and DE 4 in ESS?\",\"answer\":\"Employees use Employee Self-Service (ESS) quick links under Quick Links \\u003e Payroll and Compensation \\u003e Employee Withholding Forms to view and update both the federal W-4 and state DE 4.\"},{\"question\":\"Which steps must be completed for the federal withholding form in ESS?\",\"answer\":\"The job aid instructs employees to complete Step 1 (Personal Information) and only complete Steps 2–4 if they apply. Exemption information is provided after Step 4.\"},{\"question\":\"What happens after an employee submits changes to withholding information?\",\"answer\":\"After submitting, an email notification is sent to alert the employee that a change was made. If the employee did not make the change, they should contact the payroll administration team at their district.\"}]","ESS Withholding Forms - Version 1 - October 13, 2020 | PDF",1789785803]