[{"data":1,"prerenderedAt":-1},["ShallowReactive",2],{"detail-sidebar-cat-1-en-105":3,"doc-seo-172099-105":53,"doc-detail-172099-en":127},{"code":4,"msg":5,"data":6},0,"success",[7,14,19,24,29,34,39,44,49],{"id":8,"doc_module":9,"doc_module_name":10,"category_name":11,"show_sort_weight":12,"slug":13},11,1,"Template","Presentations",90,"presentations",{"id":15,"doc_module":9,"doc_module_name":10,"category_name":16,"show_sort_weight":17,"slug":18},12,"Resumes",80,"resumes",{"id":20,"doc_module":9,"doc_module_name":10,"category_name":21,"show_sort_weight":22,"slug":23},14,"Invoices",70,"invoices",{"id":25,"doc_module":9,"doc_module_name":10,"category_name":26,"show_sort_weight":27,"slug":28},15,"Posters",60,"posters",{"id":30,"doc_module":9,"doc_module_name":10,"category_name":31,"show_sort_weight":32,"slug":33},16,"Social Media",50,"social-media",{"id":35,"doc_module":9,"doc_module_name":10,"category_name":36,"show_sort_weight":37,"slug":38},17,"Forms",40,"forms",{"id":40,"doc_module":9,"doc_module_name":10,"category_name":41,"show_sort_weight":42,"slug":43},18,"Letters",30,"letters",{"id":45,"doc_module":9,"doc_module_name":10,"category_name":46,"show_sort_weight":47,"slug":48},21,"Paper Templates",5,"papers-templates",{"id":50,"doc_module":9,"doc_module_name":10,"category_name":51,"show_sort_weight":4,"slug":52},158,"General","general-158",{"code":4,"msg":54,"data":55},"ok",{"site_id":56,"language":57,"slug":58,"title":59,"keywords":60,"description":61,"schema_data":62,"social_meta":120,"head_meta":122,"extra_data":124,"updated_unix":126},105,"en","ersea-procedure-2023-2024-final","ERSEA Procedure 2023-2024 Final","","The ERSEA (Eligibility, Recruitment, Selection, Enrollment, Attendance) Procedure guides eligibility staff through recruiting families, confirming eligibility, selecting and enrolling children, and sustaining healthy attendance practices throughout the program year. It outlines required year-round actions aligned with Head Start and DCYF ECEAP performance standards, including maintaining a current waitlist and completing enrollment/orientation. The procedure also specifies internal monitoring expectations for OESD 114 compliance and state/federal reviews, plus required annual training and role-based support contacts.",{"@graph":63,"@context":119},[64,80,102],{"@type":65,"itemListElement":66},"BreadcrumbList",[67,71,74,77],{"item":68,"name":69,"@type":70,"position":9},"https://docshare.wps.com","Home","ListItem",{"item":72,"name":10,"@type":70,"position":73},"https://docshare.wps.com/template/",2,{"item":75,"name":11,"@type":70,"position":76},"https://docshare.wps.com/template/presentations/",3,{"item":78,"name":59,"@type":70,"position":79},"https://docshare.wps.com/template/ersea-procedure-2023-2024-final/172099/",4,{"url":78,"name":59,"@type":81,"image":82,"author":87,"headline":59,"publisher":90,"fileFormat":93,"inLanguage":57,"description":61,"dateModified":94,"datePublished":95,"encodingFormat":93,"isAccessibleForFree":96,"interactionStatistic":97},"DigitalDocument",{"url":83,"@type":84,"width":85,"height":86},"https://docshare.wps.com/thumbnails/ersea-procedure-2023-2024-final/172099.png","ImageObject",442,249,{"name":88,"@type":89},"Angel","Person",{"url":68,"name":91,"@type":92},"DocShare","Organization","application/vnd.openxmlformats-officedocument.wordprocessingml.document","2026-10-20","2026-09-01",true,{"@type":98,"interactionType":99,"userInteractionCount":101},"InteractionCounter",{"@type":100},"ViewAction",9,{"@type":103,"mainEntity":104},"FAQPage",[105,111,115],{"name":106,"@type":107,"acceptedAnswer":108},"What tasks does the ERSEA Procedure require staff to complete throughout the program year?","Question",{"text":109,"@type":110},"Staff must recruit eligible priority-population families, determine and document eligibility, apply points and maintain an active waitlist, select and enroll children for vacant slots, and conduct enrollment/orientation that includes healthy attendance habits.","Answer",{"name":112,"@type":107,"acceptedAnswer":113},"How does the procedure handle eligibility and enrollment for priority populations?",{"text":114,"@type":110},"Eligibility and enrollment are not automatic based only on priority population. Each child’s eligibility is verified in writing using all ERSEA steps, and children are prioritized before selection.",{"name":116,"@type":107,"acceptedAnswer":117},"What training is required for staff who verify eligibility?",{"text":118,"@type":110},"Staff must complete ERSEA required trainings each year and read the entire ERSEA Procedure before determining eligibility, including DCYF ELMS Eligibility Training and role-specific training for eligibility determination within defined onboarding timelines.","https://schema.org",{"og:url":78,"og:type":121,"og:title":59,"og:site_name":91,"og:description":61},"article",{"robots":123,"canonical":78},"index,follow",{"doc_id":125,"site_id":56},172099,1791703303,{"code":4,"msg":5,"data":128},{"doc_id":125,"user_id":129,"nickname":88,"user_avatar":130,"doc_module":9,"category_id":8,"category_name":11,"doc_title":59,"doc_description":61,"doc_content":131,"file_id":132,"file_url":133,"file_type":134,"file_size":135,"view_count":101,"is_deleted":4,"is_public":9,"is_downloadable":9,"audit_status":9,"page_count":136,"language":137,"language_code":57,"site_id":56,"html_lang":57,"table_of_contents":138,"faqs":139,"seo_title":140,"seo_description":61,"update_tm":141,"read_time":25},687207412472,"https://ap-avatar.wpscdn.com/davatar_155a257f0dc6eb9ab79c44ca47cae57d","Purpose\nThe ERSEA (Eligibility, Recruitment, Selection, Enrollment, Attendance) Procedure walks eligibility staff through the steps required to recruit families, determine them eligible, select, enroll, and support children’s healthy attendance habits. See attendance procedure.\nThe diagram above shows the cycle of ERSEA steps that can begin at any time during the program year, depending on when a slot is filled with an eligible child. Per the Office of Head Start and Department of Children, Youth, and Families (DCYF ECEAP) Performance Standards, staff must do the following consistently throughout the year:\nActively recruit eligible families from our priority populations to take part in the program.\nDetermine, verify, and document eligibility when reviewing the application with the family.\nApply points to the application and maintain an active and up-to-date waitlist.\nSelect children or pregnant participants for vacant slots throughout the program year, based on selection process.\nEnroll children or pregnant participants and maintain full enrollment throughout the program year.\nConduct enrollment/orientation explaining all program services, including healthy attendance habits.\nInternal monitoring is required for OESD 114 Early Learning compliance and State and Federal reviews.\nProcedure\nThis procedure is updated often throughout the program year due to new Performance Standards and improvements in OESD 114 systems, and to provide clarification. Clarifications/changes in wording will be highlighted in yellow. And then complete updates will be done annually.\nAlso, use the Program Icon Key below to successfully navigate this procedure.\nRequired Training\nAll staff who verify eligibility must complete ERSEA required trainings each year and must read this entire ERSEA Procedure before determining eligibility.\nCourses required:\nDCYF Early Learning Management Systems (ELMS) Eligibility Training: DCYF requires all ECEAP staff to complete this training before gaining access to the ELMS database.\nStaff that conduct eligibility determination will be trained within 90 days of any new staff’s start date whose job it\nwill be to determine eligibility. The ERSEA Program Manager will train Policy Council and the OESD Board within 180 days of the beginning of the term (November) of a new governing body or policy council. ERSEA Program Manager and ERSEA Coordinator Assistants will oversee training for staff who will determine eligibility.\nAdditional Support:\nERSEA/Community Engagement Program Manager: Email Candy Lester \u0013 HYPERLINK \"mailto:clester@oesd114.org\" \u0014clester@oesd114.org\u0015\nEligibility: Email Tammy Calhoun (A-L) \u0013 HYPERLINK \"mailto:tcalhoun@oesd114.org\" \u0014tcalhoun@oesd114.org\u0015  or Cynthia Drover (M-Z) \u0013 HYPERLINK \"mailto:cdrover@oesd114.org\" \u0014cdrover@oesd114.org\u0015\nRecruitment: Email Richele Strong \u0013 HYPERLINK \"mailto:rstrong@oesd114.org\" \u0014rstrong@oesd114.org\u0015 or Melissa Pittenger \u0013 HYPERLINK \"mailto:mpittenger@oesd114.org\" \u0014mpittenger@oesd114.org\u0015\nEnrollment/Drops/Transfers/Waitlist: Email Candy Lester \u0013 HYPERLINK \"mailto:clester@oesd114.org\" \u0014clester@oesd114.org\u0015\nPrenatal to Infant: Email Candy Lester \u0013 HYPERLINK \"mailto:clester@oesd114.org\" \u0014clester@oesd114.org\u0015\nGeneral Questions – OC, Childcare Partnership, Discovery: Email \u0013 HYPERLINK \"mailto:ersea@oesd114.org\" \u0014ersea@oesd114.org\u0015\nRECRUITMENT\nR-1. Recruitment of Priority Populations\nConduct intentional recruitment throughout the program year and focus your recruitment efforts on families in these priority populations:\n*OESD 114 aims to serve children and families who find themselves affected by the opportunity gap. Closely related t\u0013 HYPERLINK \"http://edglossary.org/achievement-gap/\" \\h \u0014o achievement gap\u0015 an\u0013 HYPERLINK \"http://edglossary.org/learning-gap/\" \\h \u0014d learning gap, \u0015the term opportunity gap refers to the ways in which race, ethnicity, socioeconomic status, English proficiency, community wealth, familial situations, or other factors contribute to or perpetuate lower educatio","cbCaiapHhbm7grOj","https://ap.wps.com/l/cbCaiapHhbm7grOj","docx",854097,44,"English","# ERSEA Procedure Overview\n## Program-Year ERSEA Cycle\n## Year-Round Compliance Requirements\n# Required Training and Support\n## Eligibility Verification Training\n## Additional Program Manager Support Contacts\n# Recruitment\n## Recruitment of Priority Populations (R-1)\n## Recruitment Plan (R-2)\n## Recruitment Tools (R-3)","[{\"question\":\"What tasks does the ERSEA Procedure require staff to complete throughout the program year?\",\"answer\":\"Staff must recruit eligible priority-population families, determine and document eligibility, apply points and maintain an active waitlist, select and enroll children for vacant slots, and conduct enrollment/orientation that includes healthy attendance habits.\"},{\"question\":\"How does the procedure handle eligibility and enrollment for priority populations?\",\"answer\":\"Eligibility and enrollment are not automatic based only on priority population. Each child’s eligibility is verified in writing using all ERSEA steps, and children are prioritized before selection.\"},{\"question\":\"What training is required for staff who verify eligibility?\",\"answer\":\"Staff must complete ERSEA required trainings each year and read the entire ERSEA Procedure before determining eligibility, including DCYF ELMS Eligibility Training and role-specific training for eligibility determination within defined onboarding timelines.\"}]","ERSEA Procedure 2023-2024 Final | DOCX",1788289673]