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equipment_maintenance_log.pdf | Printable PDF (A3 Landscape) | 8 KB |\n\n􀁑 Template Structure Excel Workbook —3 Sheets  \nSheet 1 · Maintenance Log (main working sheet)  \n\n| Column | Details |\n| --- | --- |\n| Device Name | Full instrument name |\n| Serial Number | Asset tracking ID |\n| Department | Lab section |\n| Calibration Date | Last calibration (dd-Mon-YYYY) |\n| PM Schedule | Dropdown → Monthly / Quarterly / Semi-Annual / Annual |\n| Last PM Date | Date of last preventive maintenance |\n| Next PM Date | Auto-calculated from Last PM + Schedule |\n| Downtime (hrs) | Unplanned downtime hours |\n| Spare Parts Used | Parts replaced |\n| Technician Signature | Name / initials |\n| Status | Dropdown → Active / In Maintenance / Repair / Retired |\n| Notes | Work orders, follow-up actions |\n\nSheet 2 · Summary —aggregated metrics (total devices, total downtime, live COUNTIF formulas by status)  \nSheet 3 · Instructions —field-by-field usage guide + tips  \nExcel Features  \n 􀃂 Two validated dropdowns (Status & PM Schedule) with error alerts  \n 􀀬 Alternating row colours + navy header bar  \n 􀂗 Frozen header row (row 3) for scrolling  \n 􀂒 AutoFilter enabled on all columns  \n 􀁐 Live COUNTIF formulas in Summary sheet  \n􀂱 25 Devices Included  \nCovers 9 departments across common research lab equipment:  \n\n| \\# | Device | Dept |\n| --- | --- | --- |\n| 1 | Analytical Balance | Chemistry |\n| 2 | Centrifuge (High-Speed) | Biology |\n| 3 | PCR Thermocycler | Molecular Bio |\n| 4 | UV-Vis Spectrophotometer | Chemistry |\n| 5 | Autoclave | Microbiology |\n| 6 | Fluorescence Microscope | Cell Biology |\n| 7 | HPLC System | Analytical |\n| 8 | Mass Spectrometer | Analytical |\n| 9 | Freeze Dryer | Biochemistry |\n| 10 | Gel Electrophoresis Unit | Molecular Bio |\n| 11–\u003Cbr>25 | CO₂ Incubator, Flow Cytometer, Confocal Microscope, pH Meter, Rotary Evaporator, AA Spectrometer, NMR, Microplate Reader, Ultrasonic Homogeniser, Cryogenic Storage, qPCR, Western Blot, Biosafety Cabinet, Orbital Shaker, Gradient Thermal Cycler | Various |\n\n􀁣 Customisation Guide  \n Replace all [TBD] fields (Lab name, Manager, Review Date) with your actual data  \n Technician signatures marked [TBD] = unassigned devices —fill in responsible staff  \n Add new rows below row 28 —formatting and dropdowns extend automatically  \n The Summary sheet COUNTIF formulas update live as you change Status dropdowns  \n Print the PDF directly —A3 landscape fits all 12 columns on one page","cbCaidiyOWK8kWFS","https://ap.wps.com/l/cbCaidiyOWK8kWFS","pdf",201700,"English","# Maintenance Log (main working sheet)\n## Summary (aggregated metrics)\n## Instructions (field-by-field usage guide)\n# Customization and printing","[{\"question\":\"What information does the Maintenance Log sheet capture for each device?\",\"answer\":\"It records device name, serial number, department, calibration date, PM schedule, last and next PM dates, downtime hours, spare parts used, technician signature, status, and notes.\"},{\"question\":\"How does the template calculate the next preventive maintenance date?\",\"answer\":\"Next PM date is auto-calculated from the last PM date plus the selected PM schedule (Monthly, Quarterly, Semi-Annual, or Annual).\"},{\"question\":\"What does the Summary sheet provide and how is it kept up to date?\",\"answer\":\"It aggregates metrics such as total devices, total downtime, and live counts by status using COUNTIF formulas that update when status dropdowns change.\"}]","Equipment Maintenance Log - Template | PDF",1789196889]