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The aid details which time reporting codes to use (REG, REG17, REG18, REG19; avoiding REGPD) and documents the step-by-step workflow from logging in, opening the timesheet, entering hours, submitting, and reviewing summary, approval status, and payable time.",{"@graph":63,"@context":119},[64,80,102],{"@type":65,"itemListElement":66},"BreadcrumbList",[67,71,74,77],{"item":68,"name":69,"@type":70,"position":9},"https://docshare.wps.com","Home","ListItem",{"item":72,"name":10,"@type":70,"position":73},"https://docshare.wps.com/template/",2,{"item":75,"name":36,"@type":70,"position":76},"https://docshare.wps.com/template/forms/",3,{"item":78,"name":59,"@type":70,"position":79},"https://docshare.wps.com/template/entering-time-special-payroll-employees-job-aid/348536/",4,{"url":78,"name":59,"@type":81,"image":82,"author":87,"headline":59,"publisher":90,"fileFormat":93,"inLanguage":57,"description":61,"dateModified":94,"datePublished":95,"encodingFormat":93,"isAccessibleForFree":96,"interactionStatistic":97},"DigitalDocument",{"url":83,"@type":84,"width":85,"height":86},"https://docshare.wps.com/thumbnails/entering-time-special-payroll-employees-job-aid/348536.png","ImageObject",442,249,{"name":88,"@type":89},"Riley West","Person",{"url":68,"name":91,"@type":92},"DocShare","Organization","application/pdf","2026-10-23","2026-09-22",true,{"@type":98,"interactionType":99,"userInteractionCount":101},"InteractionCounter",{"@type":100},"ViewAction",9,{"@type":103,"mainEntity":104},"FAQPage",[105,111,115],{"name":106,"@type":107,"acceptedAnswer":108},"Why are Special Payroll employees’ timesheets blank before submission?","Question",{"text":109,"@type":110},"Because their timesheets do not automatically populate with scheduled time, they begin blank and must be filled by the employee before submitting.","Answer",{"name":112,"@type":107,"acceptedAnswer":113},"Which time reporting codes can Special Payroll employees use?",{"text":114,"@type":110},"They use REG for regular time and REG17, REG18, or REG19 for non-resident alien codes 17, 18, and 19. They should not select REGPD.",{"name":116,"@type":107,"acceptedAnswer":117},"What are the main steps after logging into Core-CT?",{"text":118,"@type":110},"Open the timesheet, enter REG time for each day, submit the timesheet, then check the Summary tab and the Reported Time Status and Payable Time tabs for approval and payable status.","https://schema.org",{"og:url":78,"og:type":121,"og:title":59,"og:site_name":91,"og:description":61},"article",{"robots":123,"canonical":78},"index,follow",{"doc_id":125,"site_id":56},348536,1790880653,{"code":4,"msg":5,"data":128},{"doc_id":125,"user_id":129,"nickname":88,"user_avatar":130,"doc_module":9,"category_id":35,"category_name":36,"doc_title":59,"doc_description":61,"doc_content":131,"file_id":132,"file_url":133,"file_type":134,"file_size":135,"view_count":101,"is_deleted":4,"is_public":9,"is_downloadable":9,"audit_status":9,"page_count":47,"language":136,"language_code":57,"site_id":56,"html_lang":57,"table_of_contents":137,"faqs":138,"seo_title":139,"seo_description":61,"update_tm":140,"read_time":73},1099523885074,"https://ap-avatar.wpscdn.com/davatar_9964176cb1d06d4a9deccf72a44ae3dc","University of Connecticut  \nEntering Time: Special Payroll Employees  \nOverview This job aid instructs special payroll time reporters on the steps necessary to complete their timesheet.  \nSpecial Payroll employees (Teaching and Non-Teaching) enter their time differently than the rest of the employee population because their timesheets do not automatically populate with their scheduled time; special payroll employee timesheets are blank before submission.  \nSpecial payroll employees will use the following time reporting codes to enter time in accordance with their work schedules:  \n\n| Code | Purpose |\n| --- | --- |\n| REG | Enter for any regular time worked. REG time is entered in number of hours worked (i.e. 4.0 hours) |\n| REG17 | Enter for any regular time worked if you are a Non-Resident Alien code 17. REG17 time is entered in number of hours worked. |\n| REG18 | Enter for any regular time worked if you are a Non-Resident Alien code 18. REG18 time is entered in number of hours worked. |\n| REG19 | Enter for any regular time worked if you are a Non-Resident Alien code 19. REG19 time is entered in number of hours worked. |\n| REGPD | This time reporting code is used to enter a flat rate for an agreed upon amount. Special Payroll employees should not select this time reporting code. |\n\nNote: Special Payroll employees are not eligible for sick, vacation or overtime.  \nIn this scenario, a Special Payroll employee is scheduled to work a full week (7 .0 hours per day):  \n􀁸 In Week One (Friday 9/16 – Thursday 9/22) and in Week Two (Friday 9/23 – Thursday 9/29) he works both full weeks of regular time (REG) .  \n\n| Proce\u003Cbr>\u003Cbr>Step | ss Steps\u003Cbr>\u003Cbr>Action | \u003Cbr>Screenshot |  |  |\n| --- | --- | --- | --- | --- |\n| 1 | All employees will navigate to [http://ess.uconn.edu](http://ess.uconn.edu) to log in to Core-CT to report their time. |  |  |  |\n| 2 | On the UConn Employee Self Service Portal page, you have direct access to CoreCT and other employee resources.\u003Cbr>Click on the NetID Login button to open the NetID Single Sign On page. |  |  |  |\n|  |  |  | |  |\n|  |  |  |  |  |\n| 3 | On the NetID Single Sign On page, enter the following:\u003Cbr>􀁸 Net ID: Enter your NetID.\u003Cbr>􀁸 Password: Enter the password associated with your NetID\u003Cbr>When the two fields have been entered, click Login to open the Core-CT homepage. |  |  |  |\n|  |  |  | |  |\n|  |  |  |  |  |\n\n\n| Step | Action | Screenshot |\n| --- | --- | --- |\n| 4 | Click Timesheet under Time and Labor on the Core-CT homepage to open your timesheet. | |\n| 5 | On the Timesheet page, the special payroll employee’s timesheet is blank. | |\n| 6 | Enter the hours of REG time worked for each day.\u003Cbr>Enter REG in the Time Reporting Code field. | |\n\n\n| Step | Action | Screenshot |\n| --- | --- | --- |\n| 7 | If the employee does not know the correct time reporting code, click the look up to view a list of all available time reporting codes for special payroll employees.\u003Cbr>Note: Special Payroll employees should talk to their supervisors to determine which time reporting codes they | |\n|  | are eligible to use. |  |\n| 8 | When all time is entered on the timesheet, click\u003Cbr>Submit. | |\n| 9 | At the bottom of the timesheet, the Summary tab displays the reported time summary.\u003Cbr>Here, the employee can see he reported 35.0 hours of time each week. | |\n\n\n| Step | Action | Screenshot |\n| --- | --- | --- |\n| 10 | Move to the Reported Time Status tab to review all time that was sent for approval.\u003Cbr>If necessary, click the Comments icon to add a comment about a line of reported time. Comments can be viewed by the employee and his/her Time Approver or\u003Cbr>Timekeeper. | |\n| 11 | Lastly, move to the Payable Time tab. On this tab, the employee can view the payable time status of each reported line of time. Payable time can only be viewed after the Time Administration process is run.\u003Cbr>Time with Needs Approval status has been sent to the employee’s Time Approver and ispending approval. | |\n| 12 | Once the timesheet is ","cbCaisYQ5LL7RAwl","https://ap.wps.com/l/cbCaisYQ5LL7RAwl","pdf",1007841,"English","# Overview\n## Time reporting codes for Special Payroll employees\n## Timesheet entry workflow\n## Submission, review, and payable time","[{\"question\":\"Why are Special Payroll employees’ timesheets blank before submission?\",\"answer\":\"Because their timesheets do not automatically populate with scheduled time, they begin blank and must be filled by the employee before submitting.\"},{\"question\":\"Which time reporting codes can Special Payroll employees use?\",\"answer\":\"They use REG for regular time and REG17, REG18, or REG19 for non-resident alien codes 17, 18, and 19. They should not select REGPD.\"},{\"question\":\"What are the main steps after logging into Core-CT?\",\"answer\":\"Open the timesheet, enter REG time for each day, submit the timesheet, then check the Summary tab and the Reported Time Status and Payable Time tabs for approval and payable status.\"}]","Entering Time: Special Payroll Employees - Job Aid | PDF",1790074614]