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Defines the role reporting structure to the Elementary Principal and Assistant Principal and outlines core job functions covering personal confidential support, office operations, and management of office workflows. Specifies qualifications including post-secondary education, relevant experience, communication ability, and performance under pressure. Details contract days (~222/year) and a comprehensive skills set spanning document preparation, workshops and open house support, Aimsweb and TIES data tasks, reporting, scheduling, communications, and website updates.",{"@graph":63,"@context":112},[64,80,95],{"@type":65,"itemListElement":66},"BreadcrumbList",[67,71,74,77],{"item":68,"name":69,"@type":70,"position":9},"https://docshare.wps.com","Home","ListItem",{"item":72,"name":10,"@type":70,"position":73},"https://docshare.wps.com/template/",2,{"item":75,"name":41,"@type":70,"position":76},"https://docshare.wps.com/template/letters/",3,{"item":78,"name":59,"@type":70,"position":79},"https://docshare.wps.com/template/enclosure-5-april-19-2011/392281/",4,{"url":78,"name":59,"@type":81,"author":82,"headline":59,"publisher":85,"fileFormat":88,"inLanguage":57,"description":61,"dateModified":89,"datePublished":89,"encodingFormat":88,"isAccessibleForFree":90,"interactionStatistic":91},"DigitalDocument",{"name":83,"@type":84},"RuangKosong","Person",{"url":68,"name":86,"@type":87},"DocShare","Organization","application/pdf","2026-09-25",true,{"@type":92,"interactionType":93,"userInteractionCount":4},"InteractionCounter",{"@type":94},"ViewAction",{"@type":96,"mainEntity":97},"FAQPage",[98,104,108],{"name":99,"@type":100,"acceptedAnswer":101},"Who does the Elementary Class I Secretary report to?","Question",{"text":102,"@type":103},"The position reports to the Elementary Principal and Assistant Principal, with the supervisor being the Elementary Principal.","Answer",{"name":105,"@type":100,"acceptedAnswer":106},"What are the key job functions of the secretary?",{"text":107,"@type":103},"The secretary serves as a personal and confidential assistant and maintains oversight of the Principal/Assistant Principal office operations.",{"name":109,"@type":100,"acceptedAnswer":110},"What qualifications are required for the role?",{"text":111,"@type":103},"Requirements include a two-year post-secondary degree, at least 5 years of relevant experience, effective communication skills, and the ability to produce timely written communications and complete detailed work under pressure.","https://schema.org",{"og:url":78,"og:type":114,"og:title":59,"og:site_name":86,"og:description":61},"article",{"robots":116,"canonical":78},"index,follow",{"doc_id":118,"site_id":56},392281,1790366214,{"code":4,"msg":5,"data":121},{"doc_id":118,"user_id":122,"nickname":83,"user_avatar":123,"doc_module":9,"category_id":40,"category_name":41,"doc_title":59,"doc_description":61,"doc_content":124,"file_id":125,"file_url":126,"file_type":127,"file_size":128,"view_count":4,"is_deleted":4,"is_public":9,"is_downloadable":9,"audit_status":9,"page_count":9,"language":129,"language_code":57,"site_id":56,"html_lang":57,"table_of_contents":130,"faqs":131,"seo_title":132,"seo_description":61,"update_tm":119,"read_time":4},962090883219,"https://ap-avatar.wpscdn.com/davatar_276721f389ce27ea32af1340a28f341c","Enclosure \\#5  \nApril 19, 2011  \nMilaca Public Schools  \nElementary Class I Secretary  \nPosition Title: Elementary Class I Secretary  \nReports to: Elementary Principal and Assistant Principal  \nSupervisor Elementary Principal  \nJob Function: 1. Serve as the personal and confidential secretary to the Principal and Assistant Principal.  \n2. Maintain, manage and oversee the operation of the Principal / Assistant Principal’s office.  \nQualifications 1. Two year post secondary degree.  \n2. Ability to effectively provide direction for the work of others.  \n3. Minimum 5 years of relevant experience.  \n4. Ability to communicate effectively with students, staff and general public.  \n5. Ability to produce written communications in a timely manner, that are clear, concise and accurate.  \n6. Ability to complete accurate detailed work under pressure.  \nContract Days: Approximately 222 days per year as determined by supervisor/administrator  \nSkills Set: 1. Prepare files, forms, mailboxes, grade level brochures, shred documents, welcome back letters,  \nregistrations and compile teacher schedules for new school year.  \n2. Prepare for Teacher Workshop: staff directories, class lists, early school closing plan, emergency plan.  \n3. Prepare for Open House: handbook and bus route copies, arrange volunteer pictures, wolf packs, parent contact update form.  \n4. Aimsweb: enter new students, update Title/Special/General Education Classifications, update Free/Reduced lunch, print class report, transfer students in/out, upload Cognos testing data and run reports , assign homerooms.  \n5. TIES: emergency contact and family information, add/delete staff and rooms, teacher schedules, teacher sections, assign student homeroom, create class lists, code Kindergarten, build student schedules, create school year calendars, grade reporting comments, print report cards, maintain testing screens, order reports, band student schedules, discipline information, order for protection information.  \n6. Maintain a spreadsheet of staff absences, arrange for subs and email sub list to staff.  \n7. Compile staff leave forms/time cards and cross reference with sub vouchers/timecards.  \n8. Copy timecards, report envelopes and time distribution forms.  \n9. Mail conference invites/confirmations and create conference schedule template for teachers.  \n10. Title 1: complete, maintain and update PEP forms for students, maintain spreadsheet of service changes and student schedules for auditing purposes.  \n11. Testing Spreadsheets/Student Selection Testing: create class spreadsheets and student selection spreadsheets. When returned, forward to appropriate teacher and track tutoring and Title students.  \n12. Compile/maintain case manager spreadsheets of student minutes and update SPED templates.  \n13. Create bully survey and compile results.  \n14. Create flyers, spreadsheets , bulletins, documents , etc.  \n15. Update website.  \n16. Kids of Character bulletin board.  \n17. Setup and activate parents for SchoolView.  \n18. Random Moments.  \n19. Summer School Target Services and After School Tutoring Targeted Services: create Targeted Service Forms , compile letters/permissions for students, send reminders in June, create class lists and database to track totals and student attendance, assign room lists, create/update class lists and attendance in Study Island.  \n20. Compile capital and consumable orders, enter and submit purchase requisitions, run finance reports and create deposits.  \n21. Manage copier and office supply inventory orders. Assist with copier when necessary.  \n22. Sort mail.  \n23. Answer phone.  \n24. Other duties as assigned.  \nRevised April 2011","cbCaitnLLYyDZfPs","https://ap.wps.com/l/cbCaitnLLYyDZfPs","pdf",59874,"English","# Job Overview\n## Reporting and Job Functions\n# Qualifications and Contract Days\n# Skills Set and Responsibilities","[{\"question\":\"Who does the Elementary Class I Secretary report to?\",\"answer\":\"The position reports to the Elementary Principal and Assistant Principal, with the supervisor being the Elementary Principal.\"},{\"question\":\"What are the key job functions of the secretary?\",\"answer\":\"The secretary serves as a personal and confidential assistant and maintains oversight of the Principal/Assistant Principal office operations.\"},{\"question\":\"What qualifications are required for the role?\",\"answer\":\"Requirements include a two-year post-secondary degree, at least 5 years of relevant experience, effective communication skills, and the ability to produce timely written communications and complete detailed work under pressure.\"}]","Enclosure - #5 - April 19, 2011 | PDF"]