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The letter must accurately reflect the employer’s country of incorporation, since this factor can override citizenship for Non-US Person classification for data access purposes. The document details required letter criteria, explains acceptance of hand-signed originals and digital prints, sets timing and identity-matching expectations, and provides three ready-to-use samples for direct employers and independent contractors.",{"@graph":63,"@context":119},[64,80,102],{"@type":65,"itemListElement":66},"BreadcrumbList",[67,71,74,77],{"item":68,"name":69,"@type":70,"position":9},"https://docshare.wps.com","Home","ListItem",{"item":72,"name":10,"@type":70,"position":73},"https://docshare.wps.com/template/",2,{"item":75,"name":41,"@type":70,"position":76},"https://docshare.wps.com/template/letters/",3,{"item":78,"name":59,"@type":70,"position":79},"https://docshare.wps.com/template/employment-verification-letter-for-uspvplus-requirements-and-three-samples/249383/",4,{"url":78,"name":59,"@type":81,"image":82,"author":87,"headline":59,"publisher":90,"fileFormat":93,"inLanguage":57,"description":61,"dateModified":94,"datePublished":95,"encodingFormat":93,"isAccessibleForFree":96,"interactionStatistic":97},"DigitalDocument",{"url":83,"@type":84,"width":85,"height":86},"https://docshare.wps.com/thumbnails/employment-verification-letter-for-uspvplus-requirements-and-three-samples/249383.png","ImageObject",442,249,{"name":88,"@type":89},"Felix Montgomery","Person",{"url":68,"name":91,"@type":92},"DocShare","Organization","application/pdf","2026-10-19","2026-09-12",true,{"@type":98,"interactionType":99,"userInteractionCount":101},"InteractionCounter",{"@type":100},"ViewAction",7,{"@type":103,"mainEntity":104},"FAQPage",[105,111,115],{"name":106,"@type":107,"acceptedAnswer":108},"Why does the letter need to include the employer’s country of incorporation?","Question",{"text":109,"@type":110},"The country of incorporation is used to determine U.S. Person status under U.S. export regulations. When the incorporation country is outside the United States, the contractor is treated as a Non-US Person for data access purposes.","Answer",{"name":112,"@type":107,"acceptedAnswer":113},"What signing and submission formats are accepted for the employment verification letter?",{"text":114,"@type":110},"The letter must be hand-signed by an authorized person. A wet signature is not required; a photocopy or PDF printout of the hand-signed original is accepted. It can be submitted as a hard copy at the appointment, including a printout if hand-signed.",{"name":116,"@type":107,"acceptedAnswer":117},"What timing and identification details must the letter include to avoid failed proofing?",{"text":118,"@type":110},"The letter must be dated no more than 45 days before the ID proofing appointment. It must include the company’s country of incorporation and the individual’s full legal name, including any necessary suffix, to match identity documents; missing required information can cause proofing failure.","https://schema.org",{"og:url":78,"og:type":121,"og:title":59,"og:site_name":91,"og:description":61},"article",{"robots":123,"canonical":78},"index,follow",{"doc_id":125,"site_id":56},249383,1790394976,{"code":4,"msg":5,"data":128},{"doc_id":125,"user_id":129,"nickname":88,"user_avatar":130,"doc_module":9,"category_id":40,"category_name":41,"doc_title":59,"doc_description":61,"doc_content":131,"file_id":132,"file_url":133,"file_type":134,"file_size":135,"view_count":101,"is_deleted":4,"is_public":9,"is_downloadable":9,"audit_status":9,"page_count":76,"language":136,"language_code":57,"site_id":56,"html_lang":57,"table_of_contents":137,"faqs":138,"seo_title":139,"seo_description":61,"update_tm":140,"read_time":9},549768064778,"https://ap-avatar.wpscdn.com/davatar_6f874abed73319feea01a86fa6f0fab8","The employment verification letter is vital for U.S. Person determination. An individual, according to U.S. export regulations, is a non-US person if he/she is employed by a non-US company. This is determined via the country of incorporation of the supplier which is why these exact words are required in the letter. The country of incorporation supersedes the citizenship of the individual if the country of incorporation is outside the United States, thus making the contractor a Non-US Person for data access purposes.  \nIn this document you will find information on requirements for the Employment Verification Letter and three samples.  \nAn acceptable Employment Verification Letter must meet the following criteria:  \n1. Be on the letterhead of the employer’s organization.  \nIndependent contractors are not required to meet this criteria and may specify their company name as their legal name or the name of the company as DBA (Doing Business As) .  \n2. Be hand-signed by the person authorized by the organization to do so. A wet signature is not required. A photocopy or pdf printout of the hand-signed original will be accepted.  \n3. Be submitted as a hard copy at the appointment. We do not require an original document; a printout of a PDF or other digital file will be accepted if it is hand-signed.  \n4. Be dated no more than 45 days prior to the ID proofing appointment.  \n5. Include the company’s country of incorporation.  \nCompanies incorporated within [the U.S. do](the U.S. do) not need to indicate their country of incorporation but will need to provide the City and State.  \n6. Include the full name and any additional details, such as suffix, to match legal identity documents.  \nRefer to the U.S. Person Verification Plus Accepted Documents List for other documents required to successfully complete your USPV appointment.  \nNOTE: Failure to correctly include all of the information above will result in a failed proofing. If you fail proofing, your sponsor must submit a new identity proofing request and you will be required to purchase anew license key.  \nSamples of Employment Verification Letters  \nSample 1: Prepared by Direct Employer  \nABC Designs LLC [Company Letterhead]  \n3/4/2015 [Date the employment verification letter is issued]  \nTo Whom It May Concern:  \nThis is to certify that John Doe [Full Legal Name] Sr. [Suffix required if applicable] is an employee at ABC Designs LLC [Legal Company Name] and is working as a [Designation] since 1/31/2015 [Date].  \nABC Designs LLC [Company Name] is incorporated in Springfield, VA [City , State/Province and/or  \nCountry] .  \nIf you have any questions regarding John’s [First Name] employment, please contact our office at 703- 000-0000 [Office HR Phone Number] .  \nSincerely,  \n[Signature of person issuing this letter]  \nSample 2: Prepared by Independent Contractor  \n3/4/2015 [Date the employment verification letter is issued]  \nTo Whom It May Concern:  \nThis is to certify that John Doe [Full Legal Name] Sr. [Suffix required if applicable] is an independent contractor and is working as a [Designation] since 1/31/2015 [Date] .  \nMy work location is incorporated in Springfield, VA. [City , State/Province and/or Country]  \nIf you have any questions regarding my employment, please contact me at 202-000-0000 [Contact Phone Number] .  \nSincerely,  \n[Signature of person issuing this letter](Independent Contractor Signature)  \n[Designation](Independent Contractor’s Designation)  \nSample 3: Prepared by Independent Contract using Doing Business As (DBA)  \nABC Designs LLC [Independent Contractor Company Letterhead]  \n3/4/2015 [Date the employment verification letter is issued]  \nTo Whom It May Concern:  \nThis is to certify that John Doe [Full Legal Name] Sr. [Suffix required if applicable] is an independent contractor doing business as ABC Designs LLC [Legal Company Name] and is working as a [Designation] since 1/31/2015 [Date] .  \nABC Designs LLC [DBA] is incorporated in Springfield, VA [City , State/Pr","cbCainGDjtIA6ACm","https://ap.wps.com/l/cbCainGDjtIA6ACm","pdf",280979,"English","# Employment Verification Letter Requirements\n## Key criteria for an acceptable letter\n## Non-U.S. person determination via country of incorporation\n# Samples of Employment Verification Letters\n## Sample 1: Prepared by Direct Employer\n## Sample 2: Prepared by Independent Contractor\n## Sample 3: Independent Contractor using Doing Business As (DBA)","[{\"question\":\"Why does the letter need to include the employer’s country of incorporation?\",\"answer\":\"The country of incorporation is used to determine U.S. Person status under U.S. export regulations. When the incorporation country is outside the United States, the contractor is treated as a Non-US Person for data access purposes.\"},{\"question\":\"What signing and submission formats are accepted for the employment verification letter?\",\"answer\":\"The letter must be hand-signed by an authorized person. A wet signature is not required; a photocopy or PDF printout of the hand-signed original is accepted. It can be submitted as a hard copy at the appointment, including a printout if hand-signed.\"},{\"question\":\"What timing and identification details must the letter include to avoid failed proofing?\",\"answer\":\"The letter must be dated no more than 45 days before the ID proofing appointment. It must include the company’s country of incorporation and the individual’s full legal name, including any necessary suffix, to match identity documents; missing required information can cause proofing failure.\"}]","Employment Verification Letter for USPVPlus - Requirements and Three Samples | PDF",1789251419]