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The guide covers core types of letters (cover/application, prospecting, thank-you for interviews, acceptance, and decline) and provides clear formatting and content standards. It specifies recommended page length, fonts, paper and submission options, business formatting, and expectations for salutation, clarity, tone, evidence-based claims, and employer-centered positioning.",{"@graph":63,"@context":119},[64,80,102],{"@type":65,"itemListElement":66},"BreadcrumbList",[67,71,74,77],{"item":68,"name":69,"@type":70,"position":9},"https://docshare.wps.com","Home","ListItem",{"item":72,"name":10,"@type":70,"position":73},"https://docshare.wps.com/template/",2,{"item":75,"name":41,"@type":70,"position":76},"https://docshare.wps.com/template/letters/",3,{"item":78,"name":59,"@type":70,"position":79},"https://docshare.wps.com/template/employment-letters-tip-sheet-the-basics-of-employment-letters/275574/",4,{"url":78,"name":59,"@type":81,"image":82,"author":87,"headline":59,"publisher":90,"fileFormat":93,"inLanguage":57,"description":61,"dateModified":94,"datePublished":95,"encodingFormat":93,"isAccessibleForFree":96,"interactionStatistic":97},"DigitalDocument",{"url":83,"@type":84,"width":85,"height":86},"https://docshare.wps.com/thumbnails/employment-letters-tip-sheet-the-basics-of-employment-letters/275574.png","ImageObject",442,249,{"name":88,"@type":89},"Terk","Person",{"url":68,"name":91,"@type":92},"DocShare","Organization","application/pdf","2026-10-22","2026-09-15",true,{"@type":98,"interactionType":99,"userInteractionCount":101},"InteractionCounter",{"@type":100},"ViewAction",9,{"@type":103,"mainEntity":104},"FAQPage",[105,111,115],{"name":106,"@type":107,"acceptedAnswer":108},"What are employment letters used for during a job search?","Question",{"text":109,"@type":110},"Employment letters communicate interest and qualifications, clarify details, demonstrate writing skills, and show common courtesy to the employer.","Answer",{"name":112,"@type":107,"acceptedAnswer":113},"What formatting basics should be followed for employment letters?",{"text":114,"@type":110},"Keep the letter to one page, use a 10–12 point readable font (consistent with your resume), and follow standard business format with one-inch margins for hard copies or email attachments.",{"name":116,"@type":107,"acceptedAnswer":117},"What should a cover letter communicate to the employer?",{"text":118,"@type":110},"A cover letter introduces your resume and aims to persuade the employer to call you for an interview by clearly stating interest, enthusiasm, and qualifications tailored to the specific role.","https://schema.org",{"og:url":78,"og:type":121,"og:title":59,"og:site_name":91,"og:description":61},"article",{"robots":123,"canonical":78},"index,follow",{"doc_id":125,"site_id":56},275574,1790414105,{"code":4,"msg":5,"data":128},{"doc_id":125,"user_id":129,"nickname":88,"user_avatar":130,"doc_module":9,"category_id":40,"category_name":41,"doc_title":59,"doc_description":61,"doc_content":131,"file_id":132,"file_url":133,"file_type":134,"file_size":135,"view_count":101,"is_deleted":4,"is_public":9,"is_downloadable":9,"audit_status":9,"page_count":101,"language":136,"language_code":57,"site_id":56,"html_lang":57,"table_of_contents":137,"faqs":138,"seo_title":139,"seo_description":61,"update_tm":140,"read_time":76},1099525198933,"https://ap-avatar.wpscdn.com/davatar_155a257f0dc6eb9ab79c44ca47cae57d","Center for Student Success [center4success@rmu.edu](center4success@rmu.edu)  \nEMPLOYMENT LETTERS-Tip Sheet  \nTHE BASICS OF EMPLOYMENT LETTERS  \nEmployment letters are important communication tools used in the job search process. In addition to demonstrating written communication skills, they serve to highlight interest and qualifications, clarify details, and show common courtesy to the employer. Typical correspondence includes the following:  \n1) Cover letter  \na) Application letter  \nb) Prospecting letter  \n2) Thank you for the interview letter  \n3) Acceptance letter  \n4) Decline of offer letter  \nFORMAT:  \n• Keep the letter to one page. The length and number of paragraphs will vary depending upon the type of letter.  \n• Use a 10-12-point font size and a basic, easily read font style such as Times New Roman, Arial, Calibri, or Helvetica. Font size and style should also be consistent with the size and style used in your resume.  \n• Employment letters may be emailed, submitted through an online system, or mailed. If mailing a hard copy, use 8 ½” x 11” high quality (16-25 lb.) bond paper in white or off-white. Use the same type and color of paper on which your resume is printed. (Note exceptions in the “Thank you letter” section.)  \n• For hard copy letters or attachments to an email, use standard business format and center the letter on the page. Use one-inch margins.  \n• If emailing your employment letter, send it as a PDF unless instructed otherwise.  \nCONTENT:  \n• Never delegate responsibility for your job search to anyone else. Do all the writing yourself and take responsibility for following up with employers.  \n• Address your letters to a specific individual with the correct job title and business address.  \n• Use an appropriate salutation or greeting that includes the contact person’s proper title and name followed by a colon. Examples include “Dear Mr. Morris:” and “Dear Dr. Morris:”. In general, do not use “Mrs.”or “Miss” unless you are certain of how a recipient wants to be addressed; use “Ms.” instead. If, after searching the company website and LinkedIn, you are unsure of the proper title, you may drop the title and use the person’s full name (example: “Dear Taylor Morris:”) .  \n• Be clear, concise, and positive.  \n• Vary your sentence structure. Avoid beginning every sentence with the word “I.”  \n• Produce an error-free document.  \n• Tailor your letters for each situation.  \n• Show appreciation to the employer for considering your application.  \n• Always keep your reader in mind. Make your letters easy to read. Don’t use slang.  \n• Be honest and prepared to back up your claims with evidence and specific examples from your experience.  \n• Your goal is to communicate that you are a responsible person with a positive attitude who knows how to operate in a professional environment.  \nCOVER LETTERS  \nPURPOSE:  \nThe cover letter is a marketing tool designed to introduce your resume to the reader. The goal of the cover letter and resume is to interest the employer enough to want to call you for an interview. The cover letter should express your interest, enthusiasm and, most importantly, your qualifications for the particular position to which you are applying. Therefore, it is necessary to write a tailored and unique cover letter to accompany each resume mailed or emailed to a potential employer.  \nA cover letter may take one of two forms:  \n1) An application letter, which is used in applying for a specific opening (example on page 4); or  \n2) A prospecting letter, which inquires about employment opportunities at an organization (example on page 5) .  \nFORMAT:  \n• Follow suggestions in the “Format” section specified under “The Basics of Employment Letters.” Keep the letter to one page, three to four paragraphs in length.  \n• Please note that employers’ preferences may vary regarding the presentation of qualifications; some employers prefer a bulleted section, while others favor a paragraph.  \n• When emailing an employer,","cbCaibGYEzECA6d0","https://ap.wps.com/l/cbCaibGYEzECA6d0","pdf",225964,"English","# THE BASICS OF EMPLOYMENT LETTERS\n## Cover letters\n### Purpose\n### Format\n### Content\n## Employment letters format and submission basics\n## Employment letters content guidelines\n## Cover letter structure","[{\"question\":\"What are employment letters used for during a job search?\",\"answer\":\"Employment letters communicate interest and qualifications, clarify details, demonstrate writing skills, and show common courtesy to the employer.\"},{\"question\":\"What formatting basics should be followed for employment letters?\",\"answer\":\"Keep the letter to one page, use a 10–12 point readable font (consistent with your resume), and follow standard business format with one-inch margins for hard copies or email attachments.\"},{\"question\":\"What should a cover letter communicate to the employer?\",\"answer\":\"A cover letter introduces your resume and aims to persuade the employer to call you for an interview by clearly stating interest, enthusiasm, and qualifications tailored to the specific role.\"}]","Employment Letters - Tip Sheet - The Basics of Employment Letters | PDF",1789488370]