[{"data":1,"prerenderedAt":-1},["ShallowReactive",2],{"doc-detail-169086-en":3,"doc-seo-169086-105":30,"detail-sidebar-cat-1-en-105":91},{"code":4,"msg":5,"data":6},0,"success",{"doc_id":7,"user_id":8,"nickname":9,"user_avatar":10,"doc_module":11,"category_id":12,"category_name":13,"doc_title":14,"doc_description":15,"doc_content":16,"file_id":17,"file_url":18,"file_type":19,"file_size":20,"view_count":11,"is_deleted":4,"is_public":11,"is_downloadable":11,"audit_status":11,"page_count":21,"language":22,"language_code":23,"site_id":24,"html_lang":23,"table_of_contents":25,"faqs":26,"seo_title":27,"seo_description":15,"update_tm":28,"read_time":29},169086,34359740700684,"Finn","https://ap-avatar.wpscdn.com/avatar/1f400023980c374ae676?_k=1777273430885731487",1,17,"Forms","Employees Personal Information Inventory List - Data Subject Employees","This document provides a structured personal information inventory for employees, covering two categories: permanent employees and contract employees. It lists personal data collected via completed forms, and personal data contained in supporting documentation uploaded to systems such as Datastor and Oracle. It further enumerates access control and organizational shared-folder materials, including job-related records, medical and counselling documents, and employee relations files like disciplinary and grievances. Finally, it specifies external organizations that receive shared employee information for verification, taxation, regulatory contributions, medical aid, retirement, auditing, storage, debt collection, and related purposes.","PERSONAL INFORMATION INVENTORY LIST\nDATA SUBJECT: EMPLOYEES\nPART 1: PERMANENT EMPLOYEES\nPART A: Personal information collected\nSection A: Personal information collected through forms completed by permanent employees\nEmployee number\nEmployee’s names and surname\nEmployee’s title\nEmployee’s student number\nEmployee’s maiden name and/or previous surname\nEmployee’s gender\nEmployee’s qualification(s)\nEmployee’s physical and postal addresses\nEmployee’s contact numbers (Home, fax, work and cell numbers)\nEmployee’s email address\nEmployee’s ID number or Passport number and Work permit for foreign employees\nEmployee’s date of birth\nEmployee’s  language\nEmployee’s description of disability\nEmployee’s country or nationality\nEmployee’s population group\nEmployee’s occupation\nEmployee’s criminal cases/offences\nEmployee’s misconduct at a previous employer\nMembership of academic, professional and scientific associations/organisations\nInsolvency or administration\nTrade union\nEmployee’s Medical aid details\nNext of kin name and contact details\nEmployees references’ contact names and contact numbers\nRemuneration\nSection B:\tEmployees’ personal information on the supporting documentation uploaded into the Datastor system\nEmployee’s Identity document (including passport, work permit, permanent residence permits or proof of nationalisation)\nProof of SAQA verification of foreign qualification\nDrivers licence\nEmployee’s academic record/ transcript\nEmployee’s high school and post-school qualifications\nEmployee’s marriage certificate if the employee is a married woman/man or divorce decree\nCurriculum vitae\nInterview minutes containing employees opinion, employment background, educational background, opinions of interviewers about the candidates and other personal matters\nRecommendation/ reference letter\nBanking details\nMedical aid\nEmployee’s children and other dependents and spouse’s ID and birth certificates\nBeneficiaries for retirement ID or Birth Certificates\nDeclaration of Interest\nTax clearance certificate\nSection C: Oracle system\nEmployees’ Medical Certificates uploaded to support sick leave applications captured on the Oracle system\nSection D: Impro System (Access control system)\nEmployee’s photo on the employee’s access card\nSection E: Organisational Development: Departmental Shared Folder\nJob descriptions, performance agreements and appraisals\nSection F: Documentation relating to employee relations matters kept manually and electronically in a Departmental Shared Folder\nDisciplinary hearing/ grievances records.\nHealth information\nCounselling documents and relevant supporting documents, for example: pertaining to health, financial and disciplinary\nPART B: Organisations with whom employees’ information is shared\nMIE- For verification of qualifications and employment\nSARS: For employee taxation purposes\nDepartment of Labour: For Unemployment Insurance Funds and for other regulatory contributions\nBonita, Best Med and Discovery: For medical aid purposes\nAlexandra Forbes: For retirement fund\nAudit Firms: For auditing purposes\nMetrofile: For storage purposes\nLegal Entities – Debt Collectors\nPART 2: CONTRACT EMPLOYEES\nPART A: Personal information collected\nSection A: Personal information collected through forms completed by contract employees\nEmployee number\nEmployee’s names and surname\nEmployee’s title\nEmployee’s student number\nEmployee’s maiden name and/or previous surname\nEmployee’s gender\nEmployee’s marital status\nEmployee’s qualification(s)\nEmployee’s physical and postal addresses\nEmployee’s contact numbers (Home, fax, work and cell numbers)\nEmployee’s email address\nEmployee’s ID number or Passport number and Work permit for foreign employees\nNext of Kin\nEmployee’s date of birth\nEmployee’s home language\nEmployee’s description of disability\nEmployee’s country or nationality\nEmployee’s race\nEmployee`s occupation\nEmployee`s criminal cases/offences\nEmployee`s misconduct at a previous employer\nMembership of academic, professional and scientific association","cbCaibSYxzX35WQj","https://ap.wps.com/l/cbCaibSYxzX35WQj","docx",48628,8,"English","en",105,"# Personal information inventory list\n## Part 1: Permanent employees\n### Part A: Personal information collected\n### Part B: Organisations with whom employees’ information is shared\n## Part 2: Contract employees\n### Part A: Personal information collected\n### Part B: Organisations with whom employees’ information is shared","[{\"question\":\"What personal information is collected for permanent employees through forms?\",\"answer\":\"The inventory lists items such as employee number, names, title, student number, gender, qualifications, addresses, contact details, email, identity or passport and work permit for foreign employees, date of birth, disability information, nationality, population group, occupation, criminal cases/offences, and union or professional association memberships.\"},{\"question\":\"Which supporting documents are uploaded to Datastor for employees?\",\"answer\":\"The document includes identity documents, SAQA verification of foreign qualifications, driver’s licence, academic records/transcripts, high school and post-school qualifications, marriage or divorce records, curriculum vitae, interview minutes, recommendation/reference letters, banking details, medical aid, and dependent/spouse certificates and retirement beneficiary documents.\"},{\"question\":\"Which organizations receive shared employee information and for what purpose?\",\"answer\":\"It specifies external recipients such as MIE (qualification and employment verification), SARS (taxation), Department of Labour (unemployment insurance and regulatory contributions), medical aid providers (Bonita, Best Med, Discovery), Alexandra Forbes (retirement fund), audit firms (auditing), Metrofile (storage), and legal entities for debt collection.\"}]","Employees Personal Information Inventory List - Data Subject Employees | 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personal information is collected for permanent employees through forms?","Question",{"text":75,"@type":76},"The inventory lists items such as employee number, names, title, student number, gender, qualifications, addresses, contact details, email, identity or passport and work permit for foreign employees, date of birth, disability information, nationality, population group, occupation, criminal cases/offences, and union or professional association memberships.","Answer",{"name":78,"@type":73,"acceptedAnswer":79},"Which supporting documents are uploaded to Datastor for employees?",{"text":80,"@type":76},"The document includes identity documents, SAQA verification of foreign qualifications, driver’s licence, academic records/transcripts, high school and post-school qualifications, marriage or divorce records, curriculum vitae, interview minutes, recommendation/reference letters, banking details, medical aid, and dependent/spouse certificates and retirement beneficiary documents.",{"name":82,"@type":73,"acceptedAnswer":83},"Which organizations receive shared employee information and for what purpose?",{"text":84,"@type":76},"It specifies external recipients such as MIE (qualification and employment verification), SARS (taxation), Department of Labour (unemployment insurance and regulatory contributions), medical aid providers (Bonita, Best Med, Discovery), Alexandra Forbes (retirement fund), audit firms (auditing), Metrofile (storage), and legal entities for debt 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