[{"data":1,"prerenderedAt":-1},["ShallowReactive",2],{"detail-sidebar-cat-1-en-105":3,"doc-seo-276416-105":53,"doc-detail-276416-en":130},{"code":4,"msg":5,"data":6},0,"success",[7,14,19,24,29,34,39,44,49],{"id":8,"doc_module":9,"doc_module_name":10,"category_name":11,"show_sort_weight":12,"slug":13},11,1,"Template","Presentations",90,"presentations",{"id":15,"doc_module":9,"doc_module_name":10,"category_name":16,"show_sort_weight":17,"slug":18},12,"Resumes",80,"resumes",{"id":20,"doc_module":9,"doc_module_name":10,"category_name":21,"show_sort_weight":22,"slug":23},14,"Invoices",70,"invoices",{"id":25,"doc_module":9,"doc_module_name":10,"category_name":26,"show_sort_weight":27,"slug":28},15,"Posters",60,"posters",{"id":30,"doc_module":9,"doc_module_name":10,"category_name":31,"show_sort_weight":32,"slug":33},16,"Social Media",50,"social-media",{"id":35,"doc_module":9,"doc_module_name":10,"category_name":36,"show_sort_weight":37,"slug":38},17,"Forms",40,"forms",{"id":40,"doc_module":9,"doc_module_name":10,"category_name":41,"show_sort_weight":42,"slug":43},18,"Letters",30,"letters",{"id":45,"doc_module":9,"doc_module_name":10,"category_name":46,"show_sort_weight":47,"slug":48},21,"Paper Templates",5,"papers-templates",{"id":50,"doc_module":9,"doc_module_name":10,"category_name":51,"show_sort_weight":4,"slug":52},158,"General","general-158",{"code":4,"msg":54,"data":55},"ok",{"site_id":56,"language":57,"slug":58,"title":59,"keywords":60,"description":61,"schema_data":62,"social_meta":123,"head_meta":125,"extra_data":127,"updated_unix":129},105,"en","email-writing-format-salutation-body-templates","Email Writing Format - Salutation & Body Templates","","Email writing format outlining the standard structure of professional correspondence, including header fields like To, CC/Bcc, and Subject, followed by salutation options for known and unknown recipients. It provides guidance for composing the main body with clear, concise paragraphs and closing/sign-off phrasing. The content also includes reusable sentence starters for reasons for writing, meeting arrangements, information sharing, follow-ups, requests, thanks, and attachments, plus a comparison of semi-formal versus formal email tone and sample templates for job application and resignation.",{"@graph":63,"@context":122},[64,80,101],{"@type":65,"itemListElement":66},"BreadcrumbList",[67,71,74,77],{"item":68,"name":69,"@type":70,"position":9},"https://docshare.wps.com","Home","ListItem",{"item":72,"name":10,"@type":70,"position":73},"https://docshare.wps.com/template/",2,{"item":75,"name":41,"@type":70,"position":76},"https://docshare.wps.com/template/letters/",3,{"item":78,"name":59,"@type":70,"position":79},"https://docshare.wps.com/template/email-writing-format-salutation-body-templates/276416/",4,{"url":78,"name":59,"@type":81,"image":82,"author":87,"headline":59,"publisher":90,"fileFormat":93,"inLanguage":57,"description":61,"dateModified":94,"datePublished":95,"encodingFormat":93,"isAccessibleForFree":96,"interactionStatistic":97},"DigitalDocument",{"url":83,"@type":84,"width":85,"height":86},"https://docshare.wps.com/thumbnails/email-writing-format-salutation-body-templates/276416.png","ImageObject",442,249,{"name":88,"@type":89},"eBook King","Person",{"url":68,"name":91,"@type":92},"DocShare","Organization","application/pdf","2026-10-31","2026-09-15",true,{"@type":98,"interactionType":99,"userInteractionCount":45},"InteractionCounter",{"@type":100},"ViewAction",{"@type":102,"mainEntity":103},"FAQPage",[104,110,114,118],{"name":105,"@type":106,"acceptedAnswer":107},"What sections are included in the email writing format?","Question",{"text":108,"@type":109},"The format covers To, CC/Bcc, Subject, salutation, main body, closing, attachments, and the signature line.","Answer",{"name":111,"@type":106,"acceptedAnswer":112},"How should the salutation be chosen for different recipients?",{"text":113,"@type":109},"Use Dear plus the appropriate name or title for known recipients; if the name is unknown, use options like Dear sir/Madam or To whom it may concern.",{"name":115,"@type":106,"acceptedAnswer":116},"What guidance is given for writing the main body?",{"text":117,"@type":109},"Introduce yourself, state the main agenda, keep the writing clear and concise, and use one discussion point per paragraph, then close with a relevant sign-off sentence.",{"name":119,"@type":106,"acceptedAnswer":120},"How do semi-formal and formal emails differ in tone and language?",{"text":121,"@type":109},"Semi-formal emails are not strictly formal and use a polite, friendly tone, while formal emails use professional, emotionally neutral language and avoid slang.","https://schema.org",{"og:url":78,"og:type":124,"og:title":59,"og:site_name":91,"og:description":61},"article",{"robots":126,"canonical":78},"index,follow",{"doc_id":128,"site_id":56},276416,1790180811,{"code":4,"msg":5,"data":131},{"doc_id":128,"user_id":132,"nickname":88,"user_avatar":133,"doc_module":9,"category_id":40,"category_name":41,"doc_title":59,"doc_description":61,"doc_content":134,"file_id":135,"file_url":136,"file_type":137,"file_size":138,"view_count":45,"is_deleted":4,"is_public":9,"is_downloadable":9,"audit_status":9,"page_count":139,"language":140,"language_code":57,"site_id":56,"html_lang":57,"table_of_contents":141,"faqs":142,"seo_title":143,"seo_description":61,"update_tm":144,"read_time":76},962088006270,"https://ap-avatar.wpscdn.com/davatar_085a072bc5b1113ac321206ff7593b45","EMAIL WRITING FORMAT  \nFom:  \nTo:  \nCC/Bcc:  \nSubject:  \nSalutation:  \nMain body:  \nClosing:  \nAttachments:  \nSignature line:  \n\n| Salutation/ greetings | • Directly address the person you are sending the mail to\u003Cbr>􀂾 Dear students\u003Cbr>􀂾 Dear Mr. Sharma (last name)\u003Cbr>• If you don’t know the person you are sending the mail to then write-􀂾 Dear Human recourse department,\u003Cbr>􀂾 Dear sir/ Madam or\u003Cbr>􀂾 To whom it may concern\u003Cbr>• If you know the name of the person then either write (Rahul Sharma) -􀂾 Dear Mr. Sharma or\u003Cbr>􀂾 Dear Rahul |\n| --- | --- |\n| Body | 􀂾 Introduce yourself\u003Cbr>􀂾 Introduce the main agenda of the email\u003Cbr>􀂾 Be clear and concise\u003Cbr>􀂾 Divide the paragraphs of the email according to the points discussed\u003Cbr>􀂾 Each paragraph would have one point of discussion\u003Cbr>􀂾 Close/ sign off the mail with a proper and relevant sentence |\n\n\n|  | 􀂾 Keep a check on your grammar/ tone/ spelling |\n| --- | --- |\n| Reasons for writing | 􀂾 I am writing with connection with the order placed last week.\u003Cbr>􀂾 I am writing with regards to next week’s board meeting.\u003Cbr>􀂾 I am writing to update you on the progress of the master project.\u003Cbr>􀂾 As discussed, I am sending more detailed information about the upcoming conference.\u003Cbr>􀂾 Could you please let me know if you can attend the event next week?\u003Cbr>􀂾 I would appreciate if you could send the required documents next week.\u003Cbr>􀂾 Would it be possible to deliver the goods one week earlier? |\n| Making arrangements | 􀂾 I was wondering if you would be available for a meeting next week\u003Cbr>􀂾 Would 10A. M be a suitable time to meet next week?\u003Cbr>􀂾 I am afraid I am not available on Thurdsay. Would Friday work? |\n| Giving information | 􀂾 I would like to inform you about the results of our final report/customer survey etc. |\n| Referring to the next meeting | 􀂾 I look forward to seeing you.\u003Cbr>􀂾 I look forward to meeting you in person on Tuesday. |\n| Follow up on previous email | 􀂾 As discussed  \u003Cbr>􀂾 To follow up on our meeting/ discussion  \u003Cbr>􀂾 As required  \u003Cbr>􀂾 Regarding / in regards to   |\n| Asking and requesting | 􀂾 I would like to know if  \u003Cbr>􀂾 Could you confirm if/ when…?\u003Cbr>􀂾 Could you please let me know if   ?\u003Cbr>􀂾 Could you give me an update/ quote/ or an estimate? |\n| Saying thanks | 􀂾 Thanks for getting back t me\u003Cbr>􀂾 Thank for the update / formation\u003Cbr>􀂾 Thanks for the email\u003Cbr>􀂾 Thanks for following up on /with\u003Cbr>􀂾 Thank for your patience\u003Cbr>􀂾 Thank for your cooperation |\n\n\n| Closing | 􀂾 If you need any further information please feel free to contact me.\u003Cbr>􀂾 If yourere any further information do not hesitate to contact me.\u003Cbr>􀂾 Like Thanks/ best regards/ sincerely/ best wishes |\n| --- | --- |\n| Attachments | 􀂾 The pdf is attached with the relevant information. Kindly find the attached file. |\n\nDifference between Semi formal and formal  \nmails  \n\n| Semi Formal mails | Formal mails |\n| --- | --- |\n|  | 􀂾 When you are writing to the supervisor, |\n| 􀂾 When you are writing to your | senior manager or to a client or to |\n| colleagues or people you are on | someone not known to you in the work |\n| friendly terms with the work world. | world. |\n| 􀂾 Language is not strictly formal | 􀂾 Language is professional |\n| 􀂾 It is polite , friendly | 􀂾 Don’t use slang , friendly tone\u003Cbr>􀂾 Tone should be emotional neutral |\n\nExample to know the difference between  \nSemiformal and formal mail.  \n\n| Semi formal mail sample | Formal mail sample |\n| --- | --- |\n| From : (Sender’s email) | From : (Sender’s email) |\n| To: (Recipient’s name) | To: (Recipient’s name) |\n| Cc/Bcc: | Cc/Bcc: |\n| Subject: | Subject: |\n| Dear Naina | Dear Ms. Naina Sharma, |\n| It was a pleasure talking to you over the | Thank you for connecting over the |\n| phone regarding the role and responsibilities | telephone yesterday. With you multitude |\n| of training workshop. It was interesting to | experience in the field of training you will be |\n| learn about your experience and how you can | able to deliver the roles and responsibilities |\n\n\n","cbCaiccH41iaSkkk","https://ap.wps.com/l/cbCaiccH41iaSkkk","pdf",92519,8,"English","# Email structure fields\n## Salutation/greetings\n## Main body composition\n## Closing and attachments\n# Sentence starters by purpose\n## Reasons for writing\n## Making arrangements\n## Giving information\n## Referring to the next meeting\n## Follow-up on previous email\n## Asking and requesting\n## Saying thanks\n# Closing options and grammar/tone\n## Closing lines\n## Grammar, tone, spelling checks\n# Semi-formal vs formal email\n## Key differences\n# Email samples\n## Job application email sample\n## Resignation email sample","[{\"question\":\"What sections are included in the email writing format?\",\"answer\":\"The format covers To, CC/Bcc, Subject, salutation, main body, closing, attachments, and the signature line.\"},{\"question\":\"How should the salutation be chosen for different recipients?\",\"answer\":\"Use Dear plus the appropriate name or title for known recipients; if the name is unknown, use options like Dear sir/Madam or To whom it may concern.\"},{\"question\":\"What guidance is given for writing the main body?\",\"answer\":\"Introduce yourself, state the main agenda, keep the writing clear and concise, and use one discussion point per paragraph, then close with a relevant sign-off sentence.\"},{\"question\":\"How do semi-formal and formal emails differ in tone and language?\",\"answer\":\"Semi-formal emails are not strictly formal and use a polite, friendly tone, while formal emails use professional, emotionally neutral language and avoid slang.\"}]","Email Writing Format - Salutation & Body Templates | PDF",1789493074]