[{"data":1,"prerenderedAt":-1},["ShallowReactive",2],{"detail-sidebar-cat-1-en-105":3,"doc-seo-195447-105":53,"doc-detail-195447-en":126},{"code":4,"msg":5,"data":6},0,"success",[7,14,19,24,29,34,39,44,49],{"id":8,"doc_module":9,"doc_module_name":10,"category_name":11,"show_sort_weight":12,"slug":13},11,1,"Template","Presentations",90,"presentations",{"id":15,"doc_module":9,"doc_module_name":10,"category_name":16,"show_sort_weight":17,"slug":18},12,"Resumes",80,"resumes",{"id":20,"doc_module":9,"doc_module_name":10,"category_name":21,"show_sort_weight":22,"slug":23},14,"Invoices",70,"invoices",{"id":25,"doc_module":9,"doc_module_name":10,"category_name":26,"show_sort_weight":27,"slug":28},15,"Posters",60,"posters",{"id":30,"doc_module":9,"doc_module_name":10,"category_name":31,"show_sort_weight":32,"slug":33},16,"Social Media",50,"social-media",{"id":35,"doc_module":9,"doc_module_name":10,"category_name":36,"show_sort_weight":37,"slug":38},17,"Forms",40,"forms",{"id":40,"doc_module":9,"doc_module_name":10,"category_name":41,"show_sort_weight":42,"slug":43},18,"Letters",30,"letters",{"id":45,"doc_module":9,"doc_module_name":10,"category_name":46,"show_sort_weight":47,"slug":48},21,"Paper Templates",5,"papers-templates",{"id":50,"doc_module":9,"doc_module_name":10,"category_name":51,"show_sort_weight":4,"slug":52},158,"General","general-158",{"code":4,"msg":54,"data":55},"ok",{"site_id":56,"language":57,"slug":58,"title":59,"keywords":60,"description":61,"schema_data":62,"social_meta":119,"head_meta":121,"extra_data":123,"updated_unix":125},105,"en","email-greeting-and-closing-phrases-tone-and-usage-guide","Email Greeting and Closing Phrases - Tone and Usage Guide","","A practical reference for writing professional emails, focusing on how greeting and closing choices affect tone and appropriateness. Covers common greeting formats such as informal “Hi” options, polite “Dear” variants, and formal address forms when the recipient’s identity or gender is unknown. Also provides closing phrase guidance (e.g., Sincerely/Regards vs Warm Regards) and key sentence starters for typical purposes including introductions, replies, delays, good or bad news, requests, urgency, attachments, and future correspondence.",{"@graph":63,"@context":118},[64,80,101],{"@type":65,"itemListElement":66},"BreadcrumbList",[67,71,74,77],{"item":68,"name":69,"@type":70,"position":9},"https://docshare.wps.com","Home","ListItem",{"item":72,"name":10,"@type":70,"position":73},"https://docshare.wps.com/template/",2,{"item":75,"name":41,"@type":70,"position":76},"https://docshare.wps.com/template/letters/",3,{"item":78,"name":59,"@type":70,"position":79},"https://docshare.wps.com/template/email-greeting-and-closing-phrases-tone-and-usage-guide/195447/",4,{"url":78,"name":59,"@type":81,"image":82,"author":87,"headline":59,"publisher":90,"fileFormat":93,"inLanguage":57,"description":61,"dateModified":94,"datePublished":95,"encodingFormat":93,"isAccessibleForFree":96,"interactionStatistic":97},"DigitalDocument",{"url":83,"@type":84,"width":85,"height":86},"https://docshare.wps.com/thumbnails/email-greeting-and-closing-phrases-tone-and-usage-guide/195447.png","ImageObject",442,249,{"name":88,"@type":89},"Putri","Person",{"url":68,"name":91,"@type":92},"DocShare","Organization","application/pdf","2026-10-07","2026-09-03",true,{"@type":98,"interactionType":99,"userInteractionCount":20},"InteractionCounter",{"@type":100},"ViewAction",{"@type":102,"mainEntity":103},"FAQPage",[104,110,114],{"name":105,"@type":106,"acceptedAnswer":107},"When should you use “Hi Tahmid” versus “Dear Tahmid” in an email?","Question",{"text":108,"@type":109},"Use “Hi Tahmid” for informal, friendly contexts such as when the recipient is a junior or you share an informal relationship. Use “Dear Tahmid” for polite and friendly greetings, and it may be formal if addressing juniors.","Answer",{"name":111,"@type":106,"acceptedAnswer":112},"How do you choose a formal greeting when you don’t know the recipient’s details?",{"text":113,"@type":109},"When the recipient’s identity is unknown, use “Dear Sir/Madam” or “To whom it may concern.” If the recipient is significantly senior, “Dear Sir” or “Dear Madam” is also appropriate for extra formality.",{"name":115,"@type":106,"acceptedAnswer":116},"What sentence starters are suitable for delivering good news or bad news?",{"text":117,"@type":109},"For good news, use options like “We are pleased to inform you that” or “I am delighted to tell you that.” For bad news, use phrases such as “I regret to inform you that,” “Unfortunately,” or “I’m afraid.”","https://schema.org",{"og:url":78,"og:type":120,"og:title":59,"og:site_name":91,"og:description":61},"article",{"robots":122,"canonical":78},"index,follow",{"doc_id":124,"site_id":56},195447,1788448743,{"code":4,"msg":5,"data":127},{"doc_id":124,"user_id":128,"nickname":88,"user_avatar":129,"doc_module":9,"category_id":40,"category_name":41,"doc_title":59,"doc_description":61,"doc_content":130,"file_id":131,"file_url":132,"file_type":133,"file_size":134,"view_count":20,"is_deleted":4,"is_public":9,"is_downloadable":9,"audit_status":9,"page_count":135,"language":136,"language_code":57,"site_id":56,"html_lang":57,"table_of_contents":137,"faqs":138,"seo_title":139,"seo_description":61,"update_tm":125,"read_time":79},962085571259,"https://ap-avatar.wpscdn.com/davatar_29158cc5080c5b710cf443261637dec0","| Type of Greeting | Tone/Context | Where it is Appropriate |\n| --- | --- | --- |\n| Hi Tahmid | Hi plus using the first name is informal and you can use this if you share an informal or friendly understanding with the person | - If the recipient is your junior or works under your supervision |\n| Hi Tahmid Bhai | Hi plus using the first name with “Bhai”/ “Apu”/ Apa is informal with a friendly tone\u003Cbr>Not suitable for organizations with formal\u003Cbr>communications cultures | - If your relationship with recipient is not formal\u003Cbr>- If the recipient is your peer (not senior) and using “Hi” or “Hello” in email is common practice in the organization |\n| Dear Tahmid | Polite and friendly\u003Cbr>Can be considered formal if addressing juniors | - If the recipient is your junior or works under your supervision\u003Cbr>- If the recipient is your peer (not senior) and using first name only in written greeting is common practice in the organization |\n\n\n| Dear Tahmid Bhai | “Dear” plus using the first name with “Bhai”/ “Apu”/“Apa” is formal with a polite and friendly tone\u003Cbr>This is common practice in many local organizations | -Suitable for most formal contexts where you are not trying to establish the recipient as your senior |\n| --- | --- | --- |\n| Dear Mr. Tahmid | Using the title or the surname preceded by Mr/Ms/M is quite formal but can come across as cold.\u003Cbr>Remember, when unsure, always take the more formal option. | -Appropriate when you don’t know the person. |\n| Dear Sir/Madam | Using “Dear Sir/ Madam” is appropriate in cases when you don’t know who will be receiving the email (for example, when you are sending a job application) | -When you don’t know the recipient’s gender, and recipient is or may be senior to you\u003Cbr>-Addressing a customer/client and you are unsure of their gender |\n| Dear Sir\u003Cbr>Dear Madam | Using “Dear” plus “Sir” or “Madam” is polite and formal. | -Appropriate when you are trying to be strictly formal and polite. Used when the recipient is significantly senior to yourself in terms of professional or position, age.\u003Cbr>-Suitable for addressing customers/clients |\n| To whom it may concern | Appropriate in cases when you don’t know who you are sending it to\u003Cbr>(for example, when you are sending a job application) | -Appropriate when you don’t know who you are sending your email to,\u003Cbr>-Resort to this when you do not have anyother better alternative. |\n\n| Closing Phrases | Tone |\n| --- | --- |\n| Sincerely\u003Cbr>Regards | Formal |\n| Warm Regards\u003Cbr>Kind regards | Moderately formal |\n\n| Purpose | Possible phrases |\n| --- | --- |\n| Introduce the subject or topic of the email | 􀁸 I am writing in reference to...\u003Cbr>􀁸 I am writing to inquire about... |\n| If it’s a reply to a previous correspondence | 􀁸 Thank you for your letter/email\u003Cbr>􀁸 With regard to your email/message\u003Cbr>􀁸 With reference to our conversation/meeting last week/ month…\u003Cbr>􀁸 With regard to our discussion on… |\n| If it has taken you an unusually long time to reply | 􀁸 I apologize for the delay in replying (more formal)\u003Cbr>􀁸 I am sorry it took me so long to get back to you |\n| While delivering good news | 􀁸 We are pleased to inform you that\u003Cbr>􀁸 I am delighted to tell you that\u003Cbr>(Do not use “you would be delighted to know” - it’s not appropriate to assume the recipient’s reaction) |\n| While delivering bad news | 􀁸 I regret to inform you that\u003Cbr>􀁸 Unfortunately,\u003Cbr>􀁸 I’m afraid |\n| To call attention to a particular point or piece of information | 􀁸 Please note that\u003Cbr>􀁸 I’d like to call your attention to\u003Cbr>􀁸 I’d like to emphasize that |\n| To ask the other person’s opinion or advice | 􀁸 What do you think is the best way to proceed?\u003Cbr>􀁸 I’d like to hear your thoughts\u003Cbr>􀁸 Please do share your thoughts |\n| If you are adding more information to your email | 􀁸 The information you requested is enclosed/attached\u003Cbr>􀁸 Please find the enclosed/attached\u003Cbr>(you may insert the name of the file for specificity) |\n| To express that you need an answer quickly | 􀁸 I’d (highly) app","cbCaitcBG3zyBPLm","https://ap.wps.com/l/cbCaitcBG3zyBPLm","pdf",689454,10,"English","# Email Greeting Formats\n## Tone and Where They Fit\n# Email Closing Phrases\n## Formal and Moderately Formal Closings\n# Purpose-Based Sentence Starters\n## Introducing Topics, Replying, and Apologizing\n## Good News, Bad News, Emphasis, and Requests\n## Attachments, Urgency, and Future Correspondence","[{\"question\":\"When should you use “Hi Tahmid” versus “Dear Tahmid” in an email?\",\"answer\":\"Use “Hi Tahmid” for informal, friendly contexts such as when the recipient is a junior or you share an informal relationship. Use “Dear Tahmid” for polite and friendly greetings, and it may be formal if addressing juniors.\"},{\"question\":\"How do you choose a formal greeting when you don’t know the recipient’s details?\",\"answer\":\"When the recipient’s identity is unknown, use “Dear Sir/Madam” or “To whom it may concern.” If the recipient is significantly senior, “Dear Sir” or “Dear Madam” is also appropriate for extra formality.\"},{\"question\":\"What sentence starters are suitable for delivering good news or bad news?\",\"answer\":\"For good news, use options like “We are pleased to inform you that” or “I am delighted to tell you that.” For bad news, use phrases such as “I regret to inform you that,” “Unfortunately,” or “I’m afraid.”\"}]","Email Greeting and Closing Phrases - Tone and Usage Guide | PDF"]