[{"data":1,"prerenderedAt":-1},["ShallowReactive",2],{"detail-sidebar-cat-1-en-105":3,"doc-seo-275467-105":53,"doc-detail-275467-en":127},{"code":4,"msg":5,"data":6},0,"success",[7,14,19,24,29,34,39,44,49],{"id":8,"doc_module":9,"doc_module_name":10,"category_name":11,"show_sort_weight":12,"slug":13},11,1,"Template","Presentations",90,"presentations",{"id":15,"doc_module":9,"doc_module_name":10,"category_name":16,"show_sort_weight":17,"slug":18},12,"Resumes",80,"resumes",{"id":20,"doc_module":9,"doc_module_name":10,"category_name":21,"show_sort_weight":22,"slug":23},14,"Invoices",70,"invoices",{"id":25,"doc_module":9,"doc_module_name":10,"category_name":26,"show_sort_weight":27,"slug":28},15,"Posters",60,"posters",{"id":30,"doc_module":9,"doc_module_name":10,"category_name":31,"show_sort_weight":32,"slug":33},16,"Social Media",50,"social-media",{"id":35,"doc_module":9,"doc_module_name":10,"category_name":36,"show_sort_weight":37,"slug":38},17,"Forms",40,"forms",{"id":40,"doc_module":9,"doc_module_name":10,"category_name":41,"show_sort_weight":42,"slug":43},18,"Letters",30,"letters",{"id":45,"doc_module":9,"doc_module_name":10,"category_name":46,"show_sort_weight":47,"slug":48},21,"Paper Templates",5,"papers-templates",{"id":50,"doc_module":9,"doc_module_name":10,"category_name":51,"show_sort_weight":4,"slug":52},158,"General","general-158",{"code":4,"msg":54,"data":55},"ok",{"site_id":56,"language":57,"slug":58,"title":59,"keywords":60,"description":61,"schema_data":62,"social_meta":120,"head_meta":122,"extra_data":124,"updated_unix":126},105,"en","email-and-letter-templates-attendance","Email and letter templates - attendance","","Editable attendance email and letter templates designed to help schools contact parents and carers about school attendance. The materials support early intervention when concerns first emerge, and provide a follow-up escalation route if absence becomes more persistent. They include scripts for communicating key points, inviting parents to meetings, and adding structured attendance information. 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These examples are provided to help save time and support schools who want to review or improve what they use. You should adapt them to suit your needs.  \nAttendance concerns should be addressed early to prevent them becoming entrenched and can often be resolved informally via supportive conversations with parents and pupils.  \nWhere an informal approach hasn’t worked, the following templates can be tailored to the individual and used for written communication with parents about attendance – both for early intervention and when absence is becoming more persistent. In this document you’ll also find a template to congratulate parents and pupils when there’s been positive improvement in a child’s attendance.  \nEarly intervention  \nThis email can be used when concerns first emerge. Ensure this is tailored to each individual’s circumstances.  \nDear [Parent/carer name],  \n[Start with an introductory sentence, such as ‘I hope you are well’. If you can, also add in something positive that is particular to the child/family e.g. We’re really pleased to see [Child’s first name] enjoying XXX at the moment].  \nWe’re contacting you because we’ve noticed [Child’s first name] has missed X days of school in the past X weeks [It may be useful to add the nature of the absences e.g. illness, unauthorised absence]. He/she has also been late to school on X occasions in the past X weeks which means they have missed important introductions to the day.  \nWe’d like to work with you to make sure [Child’s first name] is with us as much as possible, enjoys school and achieves their very best. I wanted to remind you we are here to support in any way we can. If you need more support in getting them to school, please contact [Name of class tutor/ attendance lead/ head] on [Insert email or phone number]. We’re here to help.  \nWe will be in touch again if we have ongoing concerns about [Child’s first name]’s attendance, but please remember you can speak to us at any time.  \nYours sincerely,  \n[Name]  \n[Role]  \nContinued absence  \nThis email can be used if attendance concerns continue. In the first instance, a phone call to the parent/carer might be more effective , but where that isn’t possible, this email can be adapted and used to escalate concerns. You can find some phone call scripts to aid these conversations here.  \nDear [Parent/carer name]  \n[Ifa phone call was made first, update this paragraph and bullet points. Otherwise, delete and start at the second paragraph]  \nThank you foryour time today where we discussed [Child’s first name]’s attendance. Thank you for letting us know [list brief key points from the conversation below]:  \n• X  \n• Y  \n• Z  \nAs you know, we are concerned about [child’s first name]’s attendance and would like to work together to make sure [child’s first name] is with us as much as possible, enjoys school and achieves their very best. I wanted to remind you we are here to support in any way we can, and I’d like to invite you into school for a meeting on: [day and date] at [time] to discuss how we can work together to improve this.  \n[Child’s first name]’s attendance record (including absences and late arrivals) for this academic year is provided at the bottom of this letter. [Add in late information, if relevant, for example:]  \nPlease remember that the school gates open at X:XXam. The classrooms open at X:XXam and pupils are expected to be in their classroom ready to start learning. The register is taken at X:XXam. [child’s first name] is also very welcome to attend our  \nfree breakfast club, which opens at X:XXam every day.  \nPlease contact me if you have any questions about this letter or if there is anything else you would like to discuss before the meeting.  \nYours sincerely,  \nName  \nRole  \nAttendance information for [child’s first name] from [date] to [date]:  \n• Overall attendance rate: XX.X%  \n• Total possible d","cbCaiaEFHAVYlKV4","https://ap.wps.com/l/cbCaiaEFHAVYlKV4","pdf",215059,"English","# Early intervention\n# Continued absence\n## Attendance information\n# Celebrating improved attendance","[{\"question\":\"When should the early intervention email be used?\",\"answer\":\"Use it when attendance concerns first emerge. It should be tailored to the child’s and family’s individual circumstances.\"},{\"question\":\"How should the continued absence email be handled if phone contact is not possible?\",\"answer\":\"A phone call may be more effective initially, but if it cannot be done, the email can be adapted to escalate concerns and maintain clear written communication with parents.\"},{\"question\":\"What does the document include for addressing attendance data?\",\"answer\":\"It provides a section to insert attendance details such as overall attendance rate, total possible days, days attended, days missed, authorised and unauthorised absences, and late arrivals.\"}]","Email and letter templates - attendance | PDF",1789487615]