[{"data":1,"prerenderedAt":-1},["ShallowReactive",2],{"detail-sidebar-cat-1-en-105":3,"doc-seo-378115-105":53,"doc-detail-378115-en":126},{"code":4,"msg":5,"data":6},0,"success",[7,14,19,24,29,34,39,44,49],{"id":8,"doc_module":9,"doc_module_name":10,"category_name":11,"show_sort_weight":12,"slug":13},11,1,"Template","Presentations",90,"presentations",{"id":15,"doc_module":9,"doc_module_name":10,"category_name":16,"show_sort_weight":17,"slug":18},12,"Resumes",80,"resumes",{"id":20,"doc_module":9,"doc_module_name":10,"category_name":21,"show_sort_weight":22,"slug":23},14,"Invoices",70,"invoices",{"id":25,"doc_module":9,"doc_module_name":10,"category_name":26,"show_sort_weight":27,"slug":28},15,"Posters",60,"posters",{"id":30,"doc_module":9,"doc_module_name":10,"category_name":31,"show_sort_weight":32,"slug":33},16,"Social Media",50,"social-media",{"id":35,"doc_module":9,"doc_module_name":10,"category_name":36,"show_sort_weight":37,"slug":38},17,"Forms",40,"forms",{"id":40,"doc_module":9,"doc_module_name":10,"category_name":41,"show_sort_weight":42,"slug":43},18,"Letters",30,"letters",{"id":45,"doc_module":9,"doc_module_name":10,"category_name":46,"show_sort_weight":47,"slug":48},21,"Paper Templates",5,"papers-templates",{"id":50,"doc_module":9,"doc_module_name":10,"category_name":51,"show_sort_weight":4,"slug":52},158,"General","general-158",{"code":4,"msg":54,"data":55},"ok",{"site_id":56,"language":57,"slug":58,"title":59,"keywords":60,"description":61,"schema_data":62,"social_meta":119,"head_meta":121,"extra_data":123,"updated_unix":125},105,"en","electronic-reporting-template-instructions","Electronic Reporting - Template Instructions","","Electronic reporting instructions describe how certified laboratories in Virginia prepare and submit microbiological, inorganic/organic chemical, physical, and radiological results for public drinking systems. The workflow includes completing sample and result Excel templates with required data, converting the files from Excel to CSV, and emailing the final CSV to the Lab Admin Group at the Office of Drinking Water. Templates template_sample and template_result must be used together and follow specific field structures, codes, and submission rules.",{"@graph":63,"@context":118},[64,80,101],{"@type":65,"itemListElement":66},"BreadcrumbList",[67,71,74,77],{"item":68,"name":69,"@type":70,"position":9},"https://docshare.wps.com","Home","ListItem",{"item":72,"name":10,"@type":70,"position":73},"https://docshare.wps.com/template/",2,{"item":75,"name":36,"@type":70,"position":76},"https://docshare.wps.com/template/forms/",3,{"item":78,"name":59,"@type":70,"position":79},"https://docshare.wps.com/template/electronic-reporting-template-instructions/378115/",4,{"url":78,"name":59,"@type":81,"image":82,"author":87,"headline":59,"publisher":90,"fileFormat":93,"inLanguage":57,"description":61,"dateModified":94,"datePublished":95,"encodingFormat":93,"isAccessibleForFree":96,"interactionStatistic":97},"DigitalDocument",{"url":83,"@type":84,"width":85,"height":86},"https://docshare.wps.com/thumbnails/electronic-reporting-template-instructions/378115.png","ImageObject",442,249,{"name":88,"@type":89},"noah","Person",{"url":68,"name":91,"@type":92},"DocShare","Organization","application/pdf","2026-10-22","2026-09-24",true,{"@type":98,"interactionType":99,"userInteractionCount":47},"InteractionCounter",{"@type":100},"ViewAction",{"@type":102,"mainEntity":103},"FAQPage",[104,110,114],{"name":105,"@type":106,"acceptedAnswer":107},"What are the three basic steps in electronic reporting?","Question",{"text":108,"@type":109},"Complete the sample and result Excel templates with the required data, convert the spreadsheets to CSV format, and email the final CSV files to the Lab Admin Group in the Office of Drinking Water.","Answer",{"name":111,"@type":106,"acceptedAnswer":112},"Which two template spreadsheets are required for submission?",{"text":113,"@type":109},"template_sample.xls and template_result.xls are provided and both must be used together so the submission is correctly recognized in the Office of Drinking Water database.",{"name":115,"@type":106,"acceptedAnswer":116},"How should the Collect Time be entered in the template?",{"text":117,"@type":109},"Enter time in 24-hour format without the colon, omitting “(:)”, using the hhmmss pattern (e.g., 9:35am becomes 093500).","https://schema.org",{"og:url":78,"og:type":120,"og:title":59,"og:site_name":91,"og:description":61},"article",{"robots":122,"canonical":78},"index,follow",{"doc_id":124,"site_id":56},378115,1791549455,{"code":4,"msg":5,"data":127},{"doc_id":124,"user_id":128,"nickname":88,"user_avatar":129,"doc_module":9,"category_id":35,"category_name":36,"doc_title":59,"doc_description":61,"doc_content":130,"file_id":131,"file_url":132,"file_type":133,"file_size":134,"view_count":47,"is_deleted":4,"is_public":9,"is_downloadable":9,"audit_status":9,"page_count":135,"language":136,"language_code":57,"site_id":56,"html_lang":57,"table_of_contents":137,"faqs":138,"seo_title":139,"seo_description":61,"update_tm":140,"read_time":76},1099529839121,"https://ap-avatar.wpscdn.com/davatar_994ba38a5ba835b3df7d355c54d3ed8d","Electronic Reporting/Template Instructions  \nThe Excel templates have been created to facilitate electronic reporting by laboratories that are certified to analyze microbiological, inorganic and organic chemical, physical and radiological contaminants for public drinking systems in the Commonwealth of Virginia.  \nElectronic reporting consists of three basic steps:  \n1. Completing the Sample and Result Excel templates with the appropriate sample data and analysis result data.  \n2. Converting the temples from Excel format to .csv format.  \n3. E-mailing the final .csv files to the Lab Admin Group in the Office of Drinking Water, [labadmin@vdh.virginia.gov](labadmin@vdh.virginia.gov) .  \nTwo template spreadsheets are provided, and are sufficient to transmit all bacteriological or chemical results; template_sample.xls and template_result.xls. Both templates need to be used for a result to be submitted correctly into the Office of Drinking Water database. Template_sample.xls provides important information that identifies the sample and lab techniques used; template_result.xls provides the analytical result. The spreadsheets contain hints which are visible when the cursor (pointer) is placed over the field, and additional instructions for the templates are provided below.  \nThere are several codes and data fields that are provided from the Office of Drinking Water. Please refer to the file “Monitoring Schedule” posted on the Office of Drinking Water’s Information for Laboratories webpage.  \nThe template instructions below note when a required data element can be found in the Monitoring Schedule.  \nThe structure of the data submitted on the spreadsheets must meet the following guidelines:  \nTemplate_sample.xls  \nStructure Set Name – For the file sample.xls, always enter “sample.” No capitalizations. The word“sample” enables Lab to State 2.0 to recognize the type of data being submitted, and process it correctly.  \nCertifying Agency – This identifies the entity that certifies the lab. Labs certified in the state of Virginia by the Division of Consolidated Laboratory Services (DCLS), the laboratory certifying agency, will enter“STATE.” STATE is entered in ALL CAPS.  \nLab ID-This is the identification number issued to the laboratory by DCLS. A listing of these laboratories and their identification numbers can be found on the Division of Consolidated Laboratory Services– Approved Laboratories list.  \nSample ID-Alphanumeric text that identifies the sample. The Sample ID value must be unique throughout the calendar year. Laboratories wishing to use the same Sample ID monthly should append the sample date to the Sample ID. EXAMPLE: If the preferred ID is \"001\", use \"001_mmddyy\" with \"mm\"being the month of the sample, \"dd\" being the day, and \"yy\" being the year.  \nPWSID-The valid Public Water System ID Number provided by the water system. (May refer to the MonitoringSchedule tab of the Monitoring Schedule)  \nSample Category – Identifies the sample as either Total Coliform “TC”, Lead and Copper “PB” or General“GE.”(May refer to the MonitoringSchedule tab and/or Classified Monitoring List tab of the Monitoring Schedule)  \nClassification Code – For a Bacteriological sample, this will be “TC” or “MPN.” If “TC” was entered for Sample Category, then this will be “TC”. (May refer to the MonitoringSchedule tab and/or Classified Monitoring List tab of the Monitoring Schedule)  \nSample Type – Indicates whether sample is taken for routine purposes or repeat. For sample type; choose from CO, RT, RP, ST, TG, SP. (May refer to the MonitoringSchedule tab of the Monitoring Schedule)  \nCO –(confirmation) collected on a source after an E.Coli positive Triggered sample  \nRT-(routine) collected at distribution or entry point location; scheduled raw water sample RP-(repeat) verification sample after positive total coliform result  \nST-(split) quality assurance sample  \nTG –(triggered) collected on a source after a total coliform positive result on the distributio","cbCaihmwBjTY6wuA","https://ap.wps.com/l/cbCaihmwBjTY6wuA","pdf",469287,7,"English","# Electronic reporting workflow\n## Required templates and data conversion\n# Template_sample.xls data structure\n## Sample, certifying agency, and lab identifiers\n## Sample and classification fields\n## Collection, receipt, and sampler details\n## Chlorine residual and permitted values","[{\"question\":\"What are the three basic steps in electronic reporting?\",\"answer\":\"Complete the sample and result Excel templates with the required data, convert the spreadsheets to CSV format, and email the final CSV files to the Lab Admin Group in the Office of Drinking Water.\"},{\"question\":\"Which two template spreadsheets are required for submission?\",\"answer\":\"template_sample.xls and template_result.xls are provided and both must be used together so the submission is correctly recognized in the Office of Drinking Water database.\"},{\"question\":\"How should the Collect Time be entered in the template?\",\"answer\":\"Enter time in 24-hour format without the colon, omitting “(:)”, using the hhmmss pattern (e.g., 9:35am becomes 093500).\"}]","Electronic Reporting - Template Instructions | PDF",1790228543]