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Includes a section to document incidents leading to the pre-disciplinary conference, additional information provided during that conference, and the final disciplinary decision. Provides rules on leave use, workplace access restrictions, return-to-work expectations, required corrective actions with timelines, consequences of failure, active/inactive conditions, records retention, and appeal rights under the applicable policy.",{"@graph":63,"@context":118},[64,80,101],{"@type":65,"itemListElement":66},"BreadcrumbList",[67,71,74,77],{"item":68,"name":69,"@type":70,"position":9},"https://docshare.wps.com","Home","ListItem",{"item":72,"name":10,"@type":70,"position":73},"https://docshare.wps.com/template/",2,{"item":75,"name":41,"@type":70,"position":76},"https://docshare.wps.com/template/letters/",3,{"item":78,"name":59,"@type":70,"position":79},"https://docshare.wps.com/template/disciplinary-decision-of-suspension-without-pay-template/172152/",4,{"url":78,"name":59,"@type":81,"image":82,"author":87,"headline":59,"publisher":90,"fileFormat":93,"inLanguage":57,"description":61,"dateModified":94,"datePublished":95,"encodingFormat":93,"isAccessibleForFree":96,"interactionStatistic":97},"DigitalDocument",{"url":83,"@type":84,"width":85,"height":86},"https://docshare.wps.com/thumbnails/disciplinary-decision-of-suspension-without-pay-template/172152.png","ImageObject",442,249,{"name":88,"@type":89},"Asher","Person",{"url":68,"name":91,"@type":92},"DocShare","Organization","application/vnd.openxmlformats-officedocument.wordprocessingml.document","2026-10-19","2026-09-01",true,{"@type":98,"interactionType":99,"userInteractionCount":35},"InteractionCounter",{"@type":100},"ViewAction",{"@type":102,"mainEntity":103},"FAQPage",[104,110,114],{"name":105,"@type":106,"acceptedAnswer":107},"What information must be included in the suspension without pay letter?","Question",{"text":108,"@type":109},"The template requires DATE, TO, FROM, the reference line, the effective date, the number of suspension days, and the specific conduct or job performance issues being addressed. It also includes incident details and conference information.","Answer",{"name":111,"@type":106,"acceptedAnswer":112},"How does the pre-disciplinary conference affect the disciplinary decision?",{"text":113,"@type":109},"The decision is based on all information disclosed during the conference, including the employee’s opportunity to respond to allegations. The letter specifies that conference attendees and the employee’s provided details should be recorded.",{"name":115,"@type":106,"acceptedAnswer":116},"What happens if the employee does not complete the required corrections?",{"text":117,"@type":109},"The template states that failure to make and sustain required corrections may lead to further disciplinary action, up to and including dismissal.","https://schema.org",{"og:url":78,"og:type":120,"og:title":59,"og:site_name":91,"og:description":61},"article",{"robots":122,"canonical":78},"index,follow",{"doc_id":124,"site_id":56},172152,1788289928,{"code":4,"msg":5,"data":127},{"doc_id":124,"user_id":128,"nickname":88,"user_avatar":129,"doc_module":9,"category_id":40,"category_name":41,"doc_title":59,"doc_description":61,"doc_content":130,"file_id":131,"file_url":132,"file_type":133,"file_size":134,"view_count":35,"is_deleted":4,"is_public":9,"is_downloadable":9,"audit_status":9,"page_count":76,"language":135,"language_code":57,"site_id":56,"html_lang":57,"table_of_contents":136,"faqs":137,"seo_title":138,"seo_description":61,"update_tm":125,"read_time":9},687197207639,"https://ap-avatar.wpscdn.com/davatar_a8503ba1806abce46bf441b54a3ca4cd","DATE:\t(Date of letter must be the same date that the employee receives the letter.)\nTO:\t\u003CFIRST AND LAST NAME - Include middle/nickname if necessary.>\nFROM:\t\u003CSUPERVISOR’S FULL NAME>\n\u003CDEPARTMENT NAME>\nRE:\tDisciplinary Decision of Suspension without Pay\nPurpose of Notification\nThis letter is formal notification of my decision that effective \u003C insert effective date> you will be suspended without pay for \u003Cinsert number of days suspended> days, \u003C insert date 24 hours after effective date> through \u003Cinsert five working days from the first day of suspension> due to your \u003Cunacceptable personal conduct, unsatisfactory job performance, or grossly inefficient job performance > related to \u003C insert short statement of work or actions at issue >.\nIncident(s) Resulting in the Pre-Disciplinary Conference\n\u003CDetail what occurred, and include as applicable any information already provided by the employee to explain the incident. When possible, note specific and relevant performance expectations that were not met and/or explain what is unacceptable about the employee’s work or actions. Include any specific consequences/impact of the action or inaction (e.g., resulted in an overpayment of $550, resulted in 10 students not receiving their checks on time, resulted in significant additional work for your co-workers, etc.).>\n1.\t\u003COn \u003CDATE> you and I met regarding \u003C…> and I instructed you to \u003C…>. On \u003CDATE>, I sent you a follow-up email summarizing this conversation.>\n2.\t\u003COn \u003CDATE> you attended a workshop on \u003C…>…>\n3.\t\u003COn \u003CDATE> you received a Written Warning for Unacceptable Personal Conduct, specifically due to \u003C…>…>\nAdditional Information Provided at Pre-Disciplinary Conference\nOn (DATE OF PDC) you attended a pre-disciplinary conference with me to discuss this issue. Also, present at this Conference was \u003CNAME/TITLE OF THOSE IN ATTENDANCE>.\nYou were given the opportunity to respond to the allegations in this letter.  In the conference, you \u003C insert detailed information provided by the employee during the PDC>.\nDisciplinary Decision\nBased on all information disclosed at the conference, you will be suspended without pay for \u003Cinsert number of days suspended> days.\nYou cannot use available leave during this suspension to cover your absence, and you are not allowed to be at the work place or to perform work during this time period. You are expected to return to work \u003Cinsert return to work date. Should be 24 hours after the last day of suspension> as the official date of your return.\nEffective immediately, you are to surrender your Aggie One card. In addition, your access to university email and other systems will be revolved during your suspension. These items will be returned to you upon your return on \u003Cinsert return to work date> and your access to university email and other systems will be restored.\nRequired Corrections and Timeline for Corrections\n\u003CSpecifically detail required corrective actions or new expectations. Indicate actions that will be taken in order to support the employee in making corrections to his/her performance (e.g., meeting, shadowing, training etc.). Sufficient correction of performance issues generally needs to occur within 30-60 calendar days of receiving the written warning. Conduct corrections are expected to be immediate. >\nWhen you return to work, you will be expected to:\nConsequences of Failure to Make Required Corrections\nIf you fail to make and sustain these corrections, I will consider further disciplinary action, up to and including dismissal.\nActive Lifespan of this Disciplinary Action\nThis disciplinary action has been issued pursuant to the state’s SHRA Disciplinary Action Policy. This action will become inactive if:\n18 months have elapsed since the date this disciplinary action was issued and you have not received another disciplinary action, or\nOn your next annual performance appraisal, you receive at least a “Meeting Expectations” on your final overall rating and receive at least a “Meeting Expectations” rating for the goa","cbCaid09aqNHLU2b","https://ap.wps.com/l/cbCaid09aqNHLU2b","docx",17072,"English","# Purpose of Notification\n# Incident(s) Resulting in the Pre-Disciplinary Conference\n## Additional Information Provided at Pre-Disciplinary Conference\n# Disciplinary Decision\n# Required Corrections and Timeline for Corrections\n# Consequences of Failure to Make Required Corrections\n# Active Lifespan of this Disciplinary Action\n# Records Retention & Access to Records\n# Appeal Rights","[{\"question\":\"What information must be included in the suspension without pay letter?\",\"answer\":\"The template requires DATE, TO, FROM, the reference line, the effective date, the number of suspension days, and the specific conduct or job performance issues being addressed. It also includes incident details and conference information.\"},{\"question\":\"How does the pre-disciplinary conference affect the disciplinary decision?\",\"answer\":\"The decision is based on all information disclosed during the conference, including the employee’s opportunity to respond to allegations. The letter specifies that conference attendees and the employee’s provided details should be recorded.\"},{\"question\":\"What happens if the employee does not complete the required corrections?\",\"answer\":\"The template states that failure to make and sustain required corrections may lead to further disciplinary action, up to and including dismissal.\"}]","Disciplinary Decision of Suspension without Pay - Template | DOCX"]